Advising Administrative Assistant

Essential Responsibilities:

Greet visitors and students clarify and answer general questions and/or enter student into queuing system (IVY Q) to be seen by an Enrollment Specialist.
Provide general information about admissions registration financial aid orientation assessment and business support.
Manage all Enrollment Center forms and understand forms from all departments. Verify completeness of forms and accompanying materials. Maintain appropriate inventory of necessary student materials.
Collect and date-stamp student forms for back office/processing support.
Ordering of Enrollment Center office supplies nametags business cards
Keep accurate spreadsheet of supply & expense professional development. Verifying spreadsheet coincides with the balance of the college.
Submit work orders maintenance and up keep; helpdesk tickets for phone computer and printer issues
Coordinate departmental events storage room oversee break room set up and clean up.
Sanitize all student computers once a week.
Assist with special projects provide filing data entry clerical assistance.
Maintain working knowledge of emergency/safety procedures as provided by supervisor. Be knowledgeable of the locations of the electronic and hard copy of procedures when applicable in order to deliver information as needed to customers.
Imaging for Financial Aid; processing & indexing.

Hiring Range:

• This is an hourly role budgeted between $15.50 and $16.50 per hour.

Work Hours:

• Typical business work hours may be adjusted during peak times.

Benefits:

Full-time benefits eligible position with no enrollment waiting period. Exceptional benefit offerings including:

• Medical insurance dental insurance vision insurance life insurance spouse/child life insurance long-term disability short-term disability.

• Retirement Plan with 10% Employer contribution no match necessary with no waiting period.

• Paid time off: vacation sick time holidays winter break between December 25th and January 1st and more. Up to 47 paid days off per year.

• Free Ivy Tech tuition for employee spouse and dependents.

• For those pursuing higher degrees Tuition Reimbursement at other institutions.

• Opportunities for Professional Development.

• Eligible employer under the DOL Public Service loan forgiveness program.

• For more information on Ivy Tech Benefits visit Qualifications:

  • Associate degree or equivalent work experience required.
  • Proficiency in Windows environment with data entry required.
  • Strong interpersonal communication skills.
  • Ability to work independently.

  Preferred Qualifications:

  • Experience in a higher education setting.

  Ivy Tech Community College is an accredited equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race color ethnicity national origin marital status religion sex gender sexual orientation gender identity disability age or veteran status. As required by Title IX of the Education Amendments of 1972 Ivy Tech Community College does not discriminate on the basis of sex including sexual harassment in its educational programs and activities including employment and admissions. Questions specific to Title IX may be referred to the Colleges Title IX Coordinator or to the US Department of Education Office of Civil Rights.