Nuclear Consultation Command & Control (NC3) Coordination Support Secretariat

Nuclear Consultation Command & Control (NC3) Coordination Support Secretariat

DEFTEC delivers mission-critical solutions through skillfully delivered services and innovative products. We are inspired by our clients critical missions and driven to provide the most effective solutions to execute their missions operational challenges and requirements. Our dedicated experienced and talented employees work closely with our clients to ensure the delivery of exceptional services and products.

POSITION OVERVIEW

The Nuclear Consultation Command and Control (NC3) Coordination Support Secretariat supports NATOs largest Common Funded Capability Development program the NC3 Modernization initiative identified by the Military Committee as a Key Requirement Area (KRA) for NATO 2030 with tens of billions of Euros in planned investment. As one of NATOs most complex programs it requires coordinated delivery life-cycle management and in-service operations of NC3 services and equipment across Host Nations and multiple implementing entities. With the approval of CPP #1 and its addendum in 2024 and 2025 the workload has grown significantly and the iCMO is managing over 50 project proposals within the next 18 months alongside preparations for another CPP next year. This position ensures comprehensive oversight of planning and execution by managing collaborative tools and the Programs SharePoint environment for timely access to management and governance documents enabling effective stakeholder collaboration and contributing to communication and engagement efforts within the Branch. By providing Secretariat support this role underpins successful coordination and governance for one of NATOs most strategically significant capability development initiatives.

JOB RESPONSIBILITIES:

• Support the NC3 Program Director (PD) in maintaining comprehensive knowledge over the planning and execution of all Programs and Projects (Configuration/administration of key Program documents).
• Support the Branch by assisting in stakeholder engagement and communications regarding all key engagements with ACO Nations and NATO HQ helping to liaise and facilitate information flow/exchange with appropriate counterparts throughout the Alliance.
• Support cross-functional management regarding the NC3 program and ACT processes and procedures
• IKM - coordinate and manage an effective and efficient iCMO IKM (Share Point EDMS TRANSNET mailboxes) to enable full and timely accessibility to all relevant Management and Governance documents
• Enable induction of new iCMO staff members (course/training coordination IT account/access/equipment coordination).
• Support management and coordination of program-related meetings.
• Support Tasker Tracker requirements.
• Support engagement & communication to the broader NATO NC3 Community of interest.
• Support the creation of MS-Office products for internal and external reporting.
• Other administrative tasks as required by the program Director.

REQUIRED QUALIFICATIONS:

• An associate degree or higher.
• Demonstrable working knowledge/experience in administration and management (IKM event organization and coordination human resource management or equivalent).
• Demonstrable working knowledge/ experience in multinational/ international organizations or defense and security-related organizations.
• Experience in management/coordination in a Portfolio Program and Project Management environment.

DEFTEC offers a comprehensive whole-life benefits package that includes medical dental vision holiday paid time off 401K with a match life insurance short/long-term disability and educational reimbursement. The DEFTEC team comprises professionals who make a difference daily in crucial national security missions. Our leadership knows that this happens by employing a diverse team that is well cared for. Our top priority is our employees making DEFTEC an ideal workplace.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Please get in touch with if you require reasonable accommodations.

DEFTEC is a Drug-Free Workplace where post-offer applicants and employees are subject to testing for marijuana cocaine opioids amphetamines PCP and alcohol when criteria are met as outlined in our policies.

AAP/EEO STATEMENT

DEFTEC Corp is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any typebased on actual or perceived race color national origin ancestry sex (including pregnancy childbirth breastfeedingand medical conditions related to pregnancy childbirth or breastfeeding)gender gender identity and gender expression religious creeddisability (mental and physical) including HIV and AIDS medical condition (cancer and genetic characteristics ) genetic information age marital status civil union status sexual orientation military and veteran status denial of family and medical care leave arrest record and/or any other characteristic(s) protected by federal state or local law.

This policy applies to all terms of employment includingrecruiting hiring placement promotion termination layoff recall transfer leaves of absence training compensation benefits employee activities and general treatment during employment.

OTHER DUTIES

Please note that this job description is not designed to cover or contain a comprehensive listing of the activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.