Parts Warehouse Specialist

Job Title: Parts Warehouse Specialist

Department: Maintenance

Reports To: Maintenance Supervisor

Status: Non-Exempt

Direct Reports: None

Job Type: Onsite full time

1 Vacancy at Applewhite facility. Monday through Friday 6am - 2:30pm

Job Summary:

Responsible for managing incoming and outgoing parts related to all equipment and related activities and service companies generated through the purchasing order system. Generate purchase orders for equipment parts and consumables. These items entered and stored into our inventory system. All purchase orders are documented for accountability into the purchase order system and closed at fulfillment.

Main Duties and Responsibilities (Other duties may be assigned)

Ensure that appropriate levels of spare and replacement parts are consistently maintained to support equipment and tool functionality. Maintain accurate records of critical parts essential to business success.

Upload Purchase Orders after completion and upload related invoices to the Accounting Department close out POs and ensure proper documentation is maintained.

Remove inventory from the system based on tags that are filled out by maintenance personnel. Note the min and max levels to determine if replacement inventory needs to be ordered.

Responsible for ordering MRO (Maintenance Repair and Operations) parts and replacements as needed.

Verify parts received from orders update inventory records in the inventory management software and properly stock items in their designated locations. Conduct regular cycle counts to ensure inventory accuracy.

Prepare paperwork and coordinate with the Shipping Department for items that need to be repaired or returned.

When receiving chemicals ensure they go through the approved vetting process including the creation and review of Material Safety Data Sheets (MSDS). Ensure all chemicals are properly documented before being added to inventory or included in purchase orders.

Uphold the 5S principles (Sort Set in order Shine Standardize Sustain) to maintain an organized and efficient workspace.

Education:

High school diploma or GED .

Experience:

Minimum 3 years experience in a warehouse or inventory role.

Prior purchasing experience preferred.

Certificates Licenses Registrations:

N/A

Computer Skills:

Intermediate to advanced proficiency in MS Office including Word Excel PowerPoint Teams and in the use of e-mail web browser applications.

Basic skills using iPads data entry email and web applications.

Mathematical Abilities:

Ability to perform basic math calculations (addition subtraction multiplication division).

Understanding of both metric and standard measurements.

Analytical or Reasoning Abilities:

Strong analytical planning skills and critical thinking ability required with orientation for continuous improvement.

Ability to effectively prepare business and technical documentation such as procedures reports presentations etc.

Ability to understand and follow written technical procedures/instructions

Ability to identify and report potential quality or safety issues.

Communication Skills: (Writing Foreign Language Reasoning)

Ability to read write and speak English

Highly effective articulate communication skills (verbal & written) with strong interpersonal effectiveness and the ability to work with all levels in the organization and across cultures

Bilingual English-Spanish preferred

Other Skills (Technical or Other special knowledge and abilities)

Ability to effectively organize and prioritize work.

Strong attention to detail and ability to effectively manage a variety of projects and tasks.

Takes initiative approaches others in a positive and constructive manner and works well independently to achieve results

Willingness to learn adapt and rotate across multiple operations.

Knowledge of MSDS and chemical safety compliance

Good phone etiquette

Organizational skills

Knowledge of cycle counting and inventory management principles.

Familiarity with inventory management software.

Ability to read technical part drawings and OEM manuals to correctly identify spare parts.

Proficient in handling and processing POs and invoices

Physical Requirements:

Be willing to meet the physical requirements below and work overtime as needed sometimes with minimum notice (including some weekends and holidays) to cover responsibilities based on the needs of the organization

95% of work will be on maintenance storage area

Overtime will possibly be needed so remaining flexible with hours available is necessary.

Must be able to lift 50 pounds individually and team lift 75 pounds

Must be able to perform this job safely in accordance with standard operating procedures without endangering the health or safety of self or others.

Must wear all personal protective equipment where required.

Steel toe boots are required.

We offer competitive pay benefits and opportunities for advancement.

• Paid Basic life insurance
• Paid Short-term disability
• Paid HRA
• Paid time off
• Paid 2 shutdown work weeks (summer and winter)
• 401(k)
• 401(k) matching (discretionary)
• Dental insurance
• Health insurance
• Vision insurance
• Flexible spending account including employer contribution
• Health savings account
• Referral program