Operations Administrative Assistant

We construct renovate and install nearly every electrical system component related to data center construction facilities maintenance electrical systems upgrades and virtually anything else required to keep facilities running on the cutting edge of efficiency and technology.

Sunnyvale TX

The Operations Administrative Assistant will be responsible for assisting the Director of Operations with information management support and document control. The ideal candidate must perform routine clerical and administrative functions such as email correspondence scheduling appointments organizing and maintaining paper and electronic files or providing information to callers. He or she must be reliable punctual organized and have demonstrated ability to juggle multiple priorities in a very busy office.

COMPANY OVERVIEW

Morley Moss is a wholly owned subsidiary of EMCOR Group Inc. EMCOR is the worlds leading provider of mechanical and electrical construction and facilities services including planning consulting and operations and maintenance. Morley Moss is part of EMCOR Construction Services a $800 million firm with offices throughout the United States and is ranked as one of the nations largest electrical 1984 Morley-Moss has built its foundation on consistently exceeding the expectations of clients with an emphasis on the core values of honesty integrity and value. Morley-Moss provides the highest level of customer service through quality cutting edge technologies continuing education and an unrelenting safety policy.

We offer competitive salaries and a comprehensive benefits package including medical dental vision and 401K/ROTH plans.

We also offer career paths for employees who want to improve or expand their skills and knowledge including a degree assistance program and self-directed or instructor-led training options.

Notice to prospective employees:There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent

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Include the following. Other duties may be assigned.

Perform routine clerical and administrative functions such as email correspondence scheduling appointments organizing and maintaining paper and electronic files or providing information to callers.
Track daily paperwork reports and other various forms using Microsoft Excel and other Microsoft programs.
Answer telephones and give information to callers take messages or transfer calls to appropriate individuals.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Create maintain and enter information into databases.
Use computers for various applications such as database management or word processing.
Operate office equipment such as copiers or phone systems and arrange for repairs when equipment malfunctions.
Maintain office supplies.
Assist project managers with tracking orders and project site logistics.
Process and distribute necessary reports internally and externally.
Maintain records of work reports project requests and other documentation organized filing system.
Serve as liaison between field office and main office; project team and field personnel as needed.
Conserve time by reading researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintain confidentiality of company information.
Comply with operations work instructions safety program and Company established policies and procedures.
Escalate critical and/or sensitive issues to the Director of Operations with recommendation for resolution.
Perform additional assignments as required by the company or as directed by management.

To perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferred Education and/or Experience

3 - 5 years working in an administrative job supporting management.
High school diploma or GED required.
Bachelors Degree or currently pursuing preferred.
Working knowledge of the construction industry operations management and safety practices a plus.
Working knowledge of federal state and city regulations and guidelines.
Preferred Skills and Abilities
Business writing and reporting skills
Excellent organization communication customer service and interpersonal skills
Scheduling and time management skills
Strategic analytical and multi-tasking skills
Must demonstrate proficiency in Microsoft Office applications (i.e. Outlook Word and Excel).
Working knowledge of project and financial software a plus.

Required Attributes

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

Must demonstrate integrity honesty professionalism and appropriate concern regarding dissemination of sensitive and confidential information.
Must have the ability to make sound decisions and produce accurate and timely results in mind.
Must prioritize and organize work in a fast-paced multi-task environment.
Must monitor and analyze data and solve problems on a tactical and strategic level.
Must build positive working relationships with multiple levels of employees management suppliers and customers.
Must demonstrate commitment to company values.

Language Skills

Must have the demonstrated ability to effectively communicate in English cooperate and collaborate with multiple levels of customers

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands/work environment is typical of an office setting. The employee should expect to sit for long periods in front of a computer. While performing the duties of this job the employee is regularly required to sit see talk and hear. The employee is regularly required to use hands to finger handle or feel objects tools or controls. The employee is regularly required to walk reach with hands and arms climb or balance and stoop kneel crouch or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision distance vision peripheral vision depth perception and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee may expect to work in typical office environment conditions. The noise level in the work environment may be moderate to loud.

Please review our Affirmative Action Policy.