Conference Production Assistant (Maternity Cover-12months FTC)

This is a temporary contract for maternity leave cover full-time role within the Life Sciences team.

Youll support the production teams across the events within the portfolio contributing to the overall effectiveness of the production team. This includes various projects throughout the production lifecycle managing processes like credits speaker coordination and database management.

Youll provide administrative support to the production team keeping all event documentation updated (speaker database/conference agenda) and ensuring platforms (web) are up to date. Youll also liaise with the marketing and operations teams to ensure appropriate processing of credits.

Youll manage the conference Master Data Sheet including all live and on-demand content.

This role is ideal for someone proactive highly organized outgoing professional with excellent communication skills and interested in providing excellent customer service while building a career in events.

Job Function

• Add the agenda to our CORE website including all confirmed speakers (50%).
• Follow up with all confirmed speakers confirm their details for the Speaker Database and add all information to word schematics speaker database and CORE website. This includes collating and adding direct contact info to the database bios and photos to the CORE website and updating speakers or talks as needed. (10%)
• Ensure word schematic speaker database Master Data Sheet and CORE website are aligned and fully complete. Keep all key documents and the website up to date in the run-up to the event including changes amendments cancellations and new updates (including those confirmed via SpEx). Keep other event stakeholders updated on these changes. (30%)
• Proofread the agenda in the final event guide to ensure it aligns with both CORE and the event app. (10%)

Key Metrics

• Ensure all event materials are synchronized and up to date.
• Attend some events and play a key role in the onsite delivery team.
• Gain an understanding of whats needed for a conference producer role.
• Manage the online presence for the conference by uploading content (speaker pictures bios etc.) to the website.
• Manage all other key conference materials including word schematics speaker databases and pre-event preparation documents.
• Work to deadlines collaborating with all major stakeholders to ensure all information is received and online in line with marketing timelines.

Additional Requirements

This role involves traveling with the team to events (US and global) and assisting onsite for multiple events per year. Youll also work in the office up to two days per week.

Qualifications :

• Excellent communication skills creative customer-focused and able to work well to deadlines within a team structure.
• Strong attention to detail and the ability to build relationships with speakers.
• Responds effectively and delivers excellent customer service consistently looking for opportunities to improve customer experience and maintaining high quality in all interactions.
• Highly organized with the ability to manage time effectively and juggle numerous tasks at once.
• A good team player who can also work under their own initiative.
• A drive to improve current processes and develop creative solutions within the Life Sciences team.
• IT literate proficient in Microsoft Office (Word Excel PowerPoint) and willing to be trained on internal website and app platforms.
• Liaise cross-functionally on the conference credit program to ensure attendees receive necessary information and the company stays current with credit associations.
• Works closely with other groups in the company to assist in production-related projects and processes as needed.
• Prior experience in a support/administration role within a fast-paced high-volume environment.
• Proven experience working in a client-based environment with excellent verbal and written communication skills.
• A team player with a can-do attitude who is eager to learn and grow within the Informa family.
• Strong proficiency with MS Office products (Word Excel PowerPoint).

Additional Information :

We believe that great things happen when people connect face-to-face. Thats why we work in-person with each other or with customers and partners three days a week or more. When youre not spending time together in one of our offices or other workplaces like at an Informa event you get the flexibility and support to work from home or remotely.

We work hard to make sure Life at Informa is rewarding supportive and enjoyable for everyone. Heres some of what you can expect when you join us. But dont just take our word for it see what our colleagues have to say at 

Our benefits include:

• Great community: a welcoming culture with in-person and online social events our fantastic Walk the World charity day and active diversity and inclusion networks
• Broader impact: take up to four days per year to volunteer with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When its time for the next step we encourage and support internal job moves
• Time out: 25 days annual leave rising to 27 days after two years plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
• A flexible range of personal benefits to choose from plus company funded private medical cover
• A ShareMatch scheme that allows you to become an Informa shareholder with free matching shares
• Strong wellbeing support through EAP assistance mental health first aiders a healthy living subsidy access to health apps and more
• Recognition for great work with global awards and kudos programmes
• As an international company the chance to collaborate with teams around the world

Were not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up join in and help make things happen. If it sounds like a match and you have most although not all of the skills and experience listed we welcome your application.

If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and or in the advertised position please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa youll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses including all of those protected by law. Ask us or see our website for full information.

See how Informa handles your personal data when you apply for a job here.

Remote Work :

No

Employment Type :

Full-time