Onboarding Coordinator – 3 Month Contract
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Job Location:
Riyadh - Saudi Arabia
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
We are looking for a high-energy detail-oriented Onboarding Coordinator to provide hands-on operational and administrative support across the end-to-end onboarding journey. Working closely with the Onboarding Manager you will ensure a smooth well-coordinated onboarding experience for colleagues joining the Tahaluf team.
In this role you will play a critical part of the colleague experience supporting expat onboarding visa and family residency coordination. You will ensure exceptional onboarding communication and tracking enabling a consistent and people-first approach that supports and aligns with Tahalufs culture and pace-of-growth.
This is a high-visibility role. Youll work closely with our HR and TA teams external agencies and hiring managers.
What you will do:
1. Expat Onboarding & Visa Coordination
- Support the end-to-end onboarding process for expat employees
- Coordinate with immigration agencies on:
- Employee visa processing
- Family residency documentation and timelines
- Track visa progress documentation and approvals
- Provide regular visa status updates to new joiners
- Flag delays or risks and escalate where required
2. Onboarding Administration & Tracking
- Maintain accurate Excel-based onboarding trackers including:
- New joiner status
- Visa and residency progress
- Own day-to-day onboarding administration across multiple intakes
- Ensure onboarding data is up to date and well organised
- Support simple reporting and status updates when required
3. Pre-Boarding & Onboarding Communications
Manage onboarding communication templates including:
- Visa process updates
- Welcome and arrival communications
- Send and track pre-boarding communications
- Support regular onboarding check-ins
- Track buddy engagement and confirmations
- Flag non-engagement or issues for follow-up
5. Day to day Onboarding Support
- Coordinate regular onboarding check-ins
- Track completion and follow up where required
- Log feedback and highlight trends or concerns
Qualifications :
What you will bring:
- 1 year experience in onboarding HR operations coordination or administration
- Exposure in expat onboarding or visa processes is preferred.
Skills
- Highly organised with strong attention to detail
- Comfortable managing high-volume admin and coordination work
- Confident communicator with stakeholders and external agencies
- Strong follow-up and tracking discipline
Technical
- Strong proficiency in Microsoft Excel
- Comfortable with PowerPoint and Microsoft Office tools
- Confident managing calendars inboxes and trackers
Additional Information :
Please note that this is a 3-month contract role.
Start date: ASAP
Salary: 15000 SAR (total salary per month)
We dont just accept difference we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes please let us know.
Remote Work :
No
Employment Type :
Full-time
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