Senior Administrative Assistant

Raritan, NJ - USA

Monthly Salary: $ 52500 - 84525

Posted on: 22 hours ago

Vacancies: 1 Vacancy

Job Summary

At Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for more at

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Raritan New Jersey United States of America

Job Description:

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments finding cures and pioneering the path from lab to life while championing patients every step of the way.

Learn more at Johnson & Johnsonwe believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented treated and curedwhere treatments are smarter and less invasive andsolutions are personal. Through our expertise in Innovative Medicine and MedTech we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at are searching for the best talent for a Senior Administrative Assistant to be in Raritan NJ.

Key Responsibilities

Calendar coordination including scheduling and arranging meetings with internal and external partners
Prepare documents of a highly confidential and sensitive nature such as presentations memos and correspondence expense reports
Closely partner with internal teams to build and distribute pre-reads and training materials
Domestic and international travel arrangements
Track communications and capture analytics
Event coordination
Proficiency in utilizing and innovating on current technology platforms including; Excel Outlook PowerPoint Word web page navigation Concur SharePoint Yammer WebEx (BT meetings) Skype Global Connect Workday Our Source e-marketplace
Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.
Achieve results in the absence of day-to-day mentorship
Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems
Maintain office environment and serving as single point of contact for facilities
Provide support for large departmental and group meetings (i.e. Town Hall meetings) including logistical support; obtain meeting room space catering requirements AV support agenda support.
The Senior Assistant may scan e-mail for executives and highlight items for review or action.
TheSenior Assistantmay provide back up support to other Administrative Assistants.

Qualifications

A minimum of a high school diploma is required.
A minimum of 6years of experience in an administrative capacity supporting senior management is required.
Strong organizational skills and attention to detail is required.
Demonstrated proficiency in Microsoft Office programs (Word Excel PowerPoint and Outlook) is required.
Expertise in Microsoft PowerPoint is preferred.
Experience with productivity tools and portal technologies (i.e. Zoom Microsoft Teams Global Connect SharePoint sites) is required.
Experience working withsystems such as HR systems (Workday) on-line travel systems and/or expense reporting system (Concur) is highly preferred.
Experience with software based platforms remote communications platforms and IT is highly desired
The ability to prioritize maintain confidentiality and operate with patience and integrity in a complex high-profile and rapidly changing environment is required.
Experience with Ariba eMarketplace Aravo Concur Totality and/ or running budgets is highly preferred.
Excellent communication skills are required.
Strong leadership interpersonal teamwork analytical and problem-solving skills are required.
Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity age national origin disability protected veteran status or other characteristics protected by federal state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants needs. If you are an individual with a disability and would like to request an accommodation external applicants please contact us via Internal employees contact AskGS to be directed to your accommodation resource.

#LI-Hybrid

Required Skills:

Preferred Skills:

Accountability Administrative Support Business Writing Communication Customer Centricity Data Capturing Diary Management Document Management Event Management Microsoft Office Office Administration Organizational Knowledge Organizing Presentation Development Process Oriented Professional Ethics Travel Planning Typing

The anticipated base pay range for this position is :

$52500.00 - $84525.00

Additional Description for Pay Transparency:

This position is overtime eligible.

Subject to the terms of their respective plans employees are eligible to participate in the Companys consolidated retirement plan (pension) and savings plan (401(k)).

Subject to the terms of their respective policies and date of hire employees are eligible for the following time off benefits:

Vacation 120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado 48 hours per calendar year; for employees who reside in the State of Washington 56 hours per calendar year

Holiday pay including Floating Holidays 13 days per calendar year

Work Personal and Family Time - up to 40 hours per calendar year

Parental Leave 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave 80 hours in a 52-week rolling period10 days

Volunteer Leave 32 hours per calendar year

Military Spouse Time-Off 80 hours per calendar year

This position is eligible for benefits to include medical dental vision and time off as well as any others as provided for in the applicable Collective Bargaining Agreement.

For additional general information on Company benefits please go to: - Experience:

Senior IC