Events Coordinator (16-month FTC, maternity cover)

For Linklaters Office in Warsaw we are currently recruiting for the Events Coordinator role.

Work arrangements:

Hybrid model work: 2 days per week from the office located next to Rondo ONZ

Contract: 16-month employment contract (maternity cover)

Working hours: 9:00 to 17:15 with flexibility around the hours if needed (events related)

Business travel: Occasional business travel may be required.

Purpose:

Your role will be to assist in the planning and execution of events that align with firm strategy as well as marketing priorities. You will work closely with Events Team Lead and regional marketing teams to deliver a range of events.

Your key responsibilities:

• Support the planning and execution of high impact events and ensure that all logistical arrangements are in place for events.
• Support events advisors and regional marketing teams with preparing event proposals budget management and handling enquiries.
• Coordination of logistical elements such as events catering transportation shipping registration accommodation printing signage audio/visual setup invoice processing etc.
• Coordination of event-related client communication including creating and sending invitations event microsites registration and follow up communication.
• Handling hospitality enquiries and making bookings as required and according to firm policy ensuring adequate approvals are in place.
• Own and manage events as required and ensure they are planned and executed in accordance with firm-wide policies and branding guidelines.
• Support the running of events by providing virtual or in-person support (overseas travel may be required).
• Follow guidance to prepare reports regarding client attendance registration numbers key marketing measures and any necessary feedback to propose new ideas to improve event planning and delivery.
• Ensure that central systems and databases are kept up to date with upcoming events.

Apply if you have:

• 2 years of proven experience in coordinating and managing events in a corporate or professional services environment.
• Fluent English (min. C1 level).
• Familiarity with event registration systems and event management technologies (Salesforce or equivalent).
• Demonstrated ability to handle all aspects of event logistics from supplier management and venue selection to day-of execution.
• Experience in budget management and cost negotiation for events.
• Strong track record of successful collaboration with various stakeholders to design and execute events aligned with strategic objectives.
• Experience tracking and analysing event metrics to measure success and identify areas for improvement.
• Knowledge of industry trends and best practices in corporate event management.
• Strong attention to detail with excellent organizational and multitasking abilities.
• An active role in preparing and sending event-related communications to attendees (for example invitations and followup messages).Effective communication skills with ability to interact professionally with clients and senior stakeholders.
• Experience with virtual and hybrid event formats is beneficial.

Benefits

Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution youll be making to our success. These include:

• Private medical care
• Free in-house fitness centre
• Life insurance
• Worldwide travel insurance for business and non-business travel
• Benefit Multisport club card or subsidised travel card
• Wide range of training opportunities

The Team:

You will join Linklaters Global Solutions (LGS) as a critical member of the Business Development and Marketing (BDM) team. Linklaters Global Solutions is a function delivering day-to-day transactional work essential to the smooth running of the firm and providing analysis and advisory capability to our business stakeholders lawyers and partners globally.

BDM LGS is a diverse and highly skilled team of marketing business development data and operations professionals dedicated to supporting the wider BDM function in driving revenue growth nurturing our priority client relationships and strengthening the firms reputation. Our team works on initiatives ranging from pitch creation and marketing content management to market intelligence and data analytics creative design and event coordination.

At BDM LGS you will find yourself in a collaborative collegiate and truly international environment. You can expect opportunities to shape strategic initiatives as well as our internal ways of working support our most critical client relationships and help the firm achieve its ambitious strategic goals.

The role within BDM LGS promises a diverse array of tasks and projects. You will encounter significant opportunities for learning and growth within a nurturing and supportive environment. We look forward to expanding our team with individuals who share our drive forward-thinking mindset and enthusiasm.

Linklaters:

Linklaters is a global law firm with 30 offices in 20 countries worldwide.

Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.

We look not only for brilliant minds but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative efficient agile entrepreneurial and responsible mind-set we aim to bring to every interaction.

Ours is an environment of outperformance. We achieve this not with targets and incentives but by fostering a positive supportive fair and open atmosphere.

We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias. This is vital to our ability to work as one team with a common goal.

What sets us apart:

At Linklaters:

• We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business
• We belong to a firm that embodies its corporate social environment and governance responsibility commitments
• We remain focused on talent and having the best people which will result in a diverse workforce
• Having got the best people we want them to feel included valued and respected so they can perform at their best
• e advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to
• We invest in custom-fit career paths for our people in line with their talents and aspirations
• We provide agile working solutions to meet the changing needs of our people and our business
• We are committed to people first relationships based on mutual trust respect and appreciation
• We support the health and wellbeing of our people providing a safe space to talk about emotions and mental health with access to expert advice as needed
• We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover coach and develop the talents of others

Technical Skills:

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of and requirements for the performance of this job. As such the role may also include the undertaking of additional tasks as required.