Administrative and Office Associate

Cambridge, MA - USA

Monthly Salary: Not Disclosed

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

About Us

Deep Genomics is at the forefront of integrating artificial intelligence and complex biology to transform drug discovery. Our proprietary machine learning platform decodes the complexity of RNA biology to identify novel drug targets mechanisms and therapeutics inaccessible through traditional methods. With expertise spanning machine learning bioinformatics data science genetics chemistry and drug development our multidisciplinary team in Toronto and Cambridge MA is revolutionizing how medicines are created.

Where You Fit In

Were seeking a highly organized and proactive Administrative and Office Assistant to serve as the operational backbone of our Cambridge office. This role ensures a seamless day-to-day workplace experience while supporting key people and culture initiatives across the organization.

This is a hands-on high-impact role ideal for someone who thrives in a fast-paced scaling environment and enjoys balancing logistics people support and cross-functional coordination. This role is based in the Cambridge MA office.

Key Responsibilities

Own day to day operations in the Cambridge office ensuring a safe organized and welcoming work environment
Maintain high standards across common areas kitchen spaces storage and meeting rooms
Manage office and kitchen inventory end-to-end proactively tracking usage and budgetReceive and manage packages invoices mail and vendor deliveries.
Own all office-only vendors end-to-end including service levels billing portal access renewals escalations and performance management.
Coordinate on-site hospitality and visitor access for interviews leadership visits team meetings external visitors and company events.
Provide people operations support in partnership with HR including culture initiatives new hire onboarding logistics (office side) local recruiting coordination and employee engagement activities.
Partner with cross-functional teams to support company events throughout the year including Town Halls and company wide events.

Basic Qualifications

3 years of experience in office management workplace operations or people operations
Strong organizational skills and attention to detail
Excellent communication and problem-solving skills
Experience working in agile cross-functional teams
Comfortable managing a variety of priorities in a dynamic environment with multiple stakeholders
Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs.

What We Offer

A collaborative and innovative environment at the frontier of computational biology machine learning and drug discovery.
Highly competitive compensation including meaningful stock ownership.
Comprehensive benefits - including health vision and dental coverage for employees and families employee and family assistance program.
Flexible work environment - including flexible hours extended long weekends holiday shutdown unlimited personal days.
Maternity and parental leave top-up coverage as well as new parent paid time off.
Focus on learning and growth for all employees - learning and development budget & lunch and learns.
Facilities located in the heart of Toronto - the epicenter of machine learning and AI research and development and in Kendall Square Cambridge Mass. - a global center of biotechnology and life sciences.

Deep Genomics encourages applications from all backgrounds who seek the opportunity to build the worlds leading AI-driven genetic medicine company.

If you have a disability or special need accommodation is available on request for candidates taking part in all aspects of the selection process.

We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.

Required Experience:

About UsDeep Genomics is at the forefront of integrating artificial intelligence and complex biology to transform drug discovery. Our proprietary machine learning platform decodes the complexity of RNA biology to identify novel drug targets mechanisms and therapeutics inaccessible through traditiona...