Scientific Program Specialist
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Job Location:
Bethesda, MD - USA
Monthly Salary:
$ 85000 - 141000
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Job Family:
Administrative Services (Digital)
Travel Required:
Clearance Required:
What You Will Do:
Serve as primary point of contact for Postdoctoral/Visiting Fellows; taking lead responsibility for postdoc trainees including being a resource for the on-boarding process preparing and presenting NIAID orientations and sharing postdoctoral training opportunities.
Collaborate assist and support predoctoral training programs; serve as a resource for on-boarding process preparing and presenting orientations and sharing postdoctoral training opportunities.
Develop establish coordinate and manage intramural recruitment and training opportunities including post-docs and pre-doctoral trainees specializing in postdoctoral and visiting fellows.
Manage and coordinate logistics marketing event announcements and recruiting for NIAID Training Programs; emphasis on postdoctoral visiting fellows and pre-doctoral trainees.
Provide support and assist within all training programs; develop and implement strategies for reaching wider audiences.
Educate trainees about further training and career opportunities available to them both within and outside the NIH; advise and support fellows in grant writing and submission.
Ensure compliance of fellows with mandatory NIH training including Responsible Conduct of Research Ethic.
Develop plan and execute the annual post-doctoral fellows retreat; facilitate retreat committee meetings with the intent of shaping and providing direction to the committee; set and track event planning timelines and deliverables ensuring that all phases are completed by established deadline.
Research current trends in training and education; remain current on topics associated with biomedical training and career development.
Apply standards and metrics to evaluate programs; provide formal and informal reports on success and areas for improvement.
Utilize data reporting software to prepare and present visualizations of program metrics; provide the highest level of data security and integrity.
Establish and maintain a database of all current postdoctoral and predoctoral trainees and alumni; track awards recognitions publications grants and career transitions.
Build and maintain distribution lists for postdoctoral trainees visiting fellows predocs and alumni.
Assist with writing preparation compilation and distribution of program newsletters; provide highlights for postdoctoral visiting fellow and predoctoral programs.
Develop establish coordinate and manage specialized programs in collaboration with the training office to meet the training and career development needs of postdoctoral and predoctoral trainees; including but not limited to grant writing (K22 and K99/R00) public speaking alternate career paths and skills workshops for further professional development.
Assist in selection coordination and scheduling of guest speakers and panelists to provide hands-on training and skills workshops for trainees.
Provide a range of administrative and technical functions related to outreach activities and programs for training and education in biomedical research; schedule appointments and meetings arrange speakers plan and organize conferences and teleconferences; send out invitations track responses conduct surveys and prepare reports.
Assist with scheduling team meetings; prepare agendas and issue briefs; assist on special projects related to intramural training.
Review research and comply with all NIH policies including but not limited to privacy policy data security PII and procurement.
Develop educational and professional materials to assist fellows throughout their training programs.
Coordinate updates and revisions to website and social media accounts; ensure accurate display and announcement of program material and events.
Work with the logistical contractor in preparation for meetings events and seminars
Assist in the preparation of background and briefing materials; coordinate the collection and assembly of such materials; research various sources of information to include various subject matter and correspondence files; conduct Internet searches; contact outside offices and individuals to locate appropriate information relevant to a specific activity.
Review correspondence for accuracy completeness grammar and conformance; write letters of response announcements newsletters campus publications and informational reports per requests.
Establish and/or maintain appropriate databases of correspondence reports reference materials and publications.
Prepare reports in response to requests from NIAID Divisions NIH ICs other agencies (such as NSF) and Congress.
What You Will Need:
Masters or Doctoral Degree
Minimum six (6) years of related experience working with postdoctoral and visiting fellows; expertise in development of specialized training programs and career development; grant writing and submission
Expertise in Microsoft Office Suite and Adobe Creative Suite
Expertise in data management and reporting; associated software
Strong knowledge of project management and execution
What Would Be Nice To Have:
Scientific writing preferred
Excellent verbal and presentation skills
Excellent writing and grammatical/editing skills
What We Offer:
Guidehouse offers a comprehensive total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
Medical Rx Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave
401(k) Retirement Plan
Group Term Life and Travel Assistance
Voluntary Life and AD&D Insurance
Health Savings Account Health Care & Dependent Care Flexible Spending Accounts
Transit and Parking Commuter Benefits
Short-Term & Long-Term Disability
Tuition Reimbursement Personal Development Certifications & Learning Opportunities
Employee Referral Program
Corporate Sponsored Events & Community Outreach
annual membership
Employee Assistance Program
Supplemental Benefits via Corestream (Critical Care Hospital Indemnity Accident Insurance Legal Assistance and ID theft protection etc.)
Position may be eligible for a discretionary variable incentive bonus
About Guidehouse
Guidehouse is an Equal Opportunity EmployerProtected Veterans Individuals with Disabilities or any other basis protected by law ordinance or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities or to apply for a position and you require an accommodation please contact Guidehouse Recruiting at 1- or via email at . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @ or . Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.
If any person or organization demands money related to a job opportunity with Guidehouse please report the matter to Guidehouses Ethics Hotline. If you want to check the validity of correspondence you have received please contact . Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicants dealings with unauthorized third parties.
Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.
Required Experience:
IC
Key Skills
- Invasive Cardiology
- Logistics Distribution
- Corporate Risk Management
- Field Marketing
- IT Sales
- Administration Support
About Company
Guidehouse is the only scaled advisory consultancy in the world to fully integrate commercial and public or government businesses within each of our industry segments because complex problems require both perspectives to address and outwit.
