Head of Event Planning (mfd)

Location:Berlin-based
Mode: Full-time Employment
Start: As soon as possible

About Us

Battle Royal Studios is a boutique creative agency renowned for delivering innovative and immersive live experiences worldwide. From high-profile brand activations to complex international productions we operate at the intersection of creativity strategy and flawless execution. Our work spans large-scale live events experiential formats and cultural productions across global markets.

Discover more about our projects and philosophy at

Role Overview

TheHead of Event Planning is responsible for leading theplanning layer of BRS projects at a program level.

This role ensures that creative concepts are translated intofeasible well-structured and budget-aware event plans and that Project Leads and Project Managers are enabled to plan consistently realistically and at scale.

The Head of Event Planning focus is on setting up of projects project leadership teams and oversight. Working closely with the Heads of Client services Creative services and Production teams to ensure seamless communication from between planning and execution teams.

Key Responsibilities

Event & Experience Planning

• Work closely with Creative Producer and Client Services teams to ensure concepts are planned realistically matching clients expectations and project scope
• Lead feasibility checks across scope complexity timing and budget
• Oversee the planning from top-line estimates into increasingly detailed budget structures as projects progress
• Prepare a clear complete planning package for handover to Production

Budget & Feasibility Focus

• Ensure early budget awareness in planning (before production lock)
• Challenge ideas constructively where scope budget or complexity are misaligned
• Balance ambition with feasibility - without compromising experience quality
• Partner with the Head of Production on feasibility decisions and risk awareness

Team Leadership & Program Ownership

• Lead and develop an expert team of Project Leads and Project Managers across all of BRS service offerings: events spatial design digital storytelling communications
• Provide leadership at program level not just individual projects
• Coach Project Leads and PMs in:
  • BRS planning approach and processes
  • Critical thinking: Feasibility checks budget understanding crisis management
  • Cross-functional coordination between key teams
• Act as escalation point for planning-related challenges
• Build scalable planning standards templates and ensure the BRS ways of working

Cross-Functional Collaboration

• Act as the primary planning counterpart to the Head of Production
• Ensure clean handovers from planning into production
• Align continuously with Client Services and Creative teams
• Contribute to improving planning processes during a phase of company growth and scale

Skills & Experiences:

• 8 years of experience in event / experience planning for complex brand activations or live formats
• Strong Excel-based budgeting skills from top-line estimates with limited info to detailed project budget planning
• Proven ability to translate creative concepts into feasible well-structured event plans
• Team leading experience
• Confident cross-functional collaborator
• Comfortable operating at program level position in a growing organisation with evolving processes

What We Offer

• A senior leadership role shaping the planning backbone of complex international live projects
• Close collaboration with experienced creative production and client service leadership
• The opportunity to define standards structures and ways of working across the agency
• A supportive professional no-ego culture that values clarity responsibility and collaboration
• A Berlin-based setup with flexibility and trust in how work gets done
  
  

Want to Work With Us

If you are passionate about turning creative ambition into structured feasible and high-quality event plans we would love to hear from you.

Please send your application to

• As one PDF file
• Subject line: Head of Event / Your Last Name
• Include:
  • Your earliest possible start date
  • Salary expectations

Join us in shaping the planning excellence behind extraordinary live experiences.

About Us