Registry Clerk Human Resources 12 Months Contract

Pretoria - South Africa

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

To render effective and efficient registry service in the Department.

JOB DESCRIPTION
Open and close personnel files

Open new files (except SP file) for employees and record the details
accurately
Ensure that all files are correct and up to date
Liaise with the relevant employee to ensure that all the HR information in the file is correct
Liaise with the relevant HR Practitioner to ensure that any mistakes identified in the file or documents are addressed
After closing the file make sure that files of transferred employees are sent to recipient department and those who are deceased or resigned from public service files are sent to basement storage for archiving.

Registration of incoming and outgoing files and documents

Register all incoming and outgoing files in the register provided
Maintain the appropriate register
Ensure that the requester signs in the register
Monitor the appropriate filling of the register
Ensure that all files or records requested are brought back to the relevant personnels file
Make follow-up with the relevant employees to ensure the files are maintained.
Retrieve issue and receive files
Audit the documents in the files when files are issued or returned

Maintenance of files

Ensure that all files and related HR documents are maintained as per the relevant prescripts
Ensure the safeguarding of files to avoid missing files
Trace any missing files and update the relevant file
Ensure that there is no misfiling of personnel documents

Provide Registry counter services and control access to registry storage

Attend to clients with enquiries
Respond to the enquiries
Ensure compliance with promotion of Access to Information Act before records can be accessed
Keep and ensure that an access control register is signed by all visitors entering registry / storage area
Maintain the basement storage area and properly store the closed files for future easy access.

JOB REQUIREMENTS

Qualifications

National Diploma in Human Resources Management
Matric / equivalent qualification on NQF level 4 qualification or other equivalent relevant qualification.

To render effective and efficient registry service in the Department.JOB DESCRIPTIONOpen and close personnel filesOpen new files (except SP file) for employees and record the detailsaccuratelyEnsure that all files are correct and up to dateLiaise with the relevant employee to ensure that all the HR ...