Studio Assistant (Part-time) SING

Studio Assistant: Singapore

We are searching for a seriously organised Studio Assistant (on a part-time basis Tuesday - Thursday 8.30am-5.30pm) to support our Singapore teamand be the welcoming face of the agency.

- Do you have some studio/office/facilities management experience under your belt

- Impeccable attention to detail

- Great telephone manner and strong communication skills

- Love the idea of working in a creative agency

If this sounds like you read on.

ABOUT US:

400 strong global brand agency

100% independent

27 years young

8 studios around the world

Offering unrivalled creativity at global scale Bulletproof is the worlds largest independent brand agency. Across eight studios 400 liked-minded individuals create desire through disruption delivering Growth Standout and Fandom for our clients. Truly independent we pride ourselves on shunning convention and getting sh*t done; above all we march to the beat of our own drum.

As a business we blur the lines between insight innovation strategy design digital and environmental; all the while bringing our clients the very best of the best.

At Bulletproof we have three core beliefs:

WE BELIEVE GREAT IDEAS CHANGE THE WORLD

We believe in the power of creativity to influence human behaviour affect change and pierce conventions.

WE BELIEVE PEOPLE MAKE THE DIFFERENCE

We celebrate human connectivity and culture and believe diversity delivers richer deeper thinking with an infectious energy.

WE BELIEVE NAÏVEity breeds brilliance

We believe remaining relentlessly curious and open to new possibilities leads to purer more interesting and uncharted creative solutions.

ABOUT YOU:

The Studio Assistant provides essential support across all agency departments to ensure the smooth efficient and productive operation of the Singapore studio.

FRONT OF HOUSE:

General front of house duties such as greeting visitors

Receive distribute and send all mail and deliveries

Organise hospitality for clients and the senior team including ordering lunches setting up

boardrooms and serving refreshments

FACILITIES:

Manage all office facilities and supplies

Monitor cleaning services to ensure all tasks meet high standards

Maintain a tidy presentable studio environment at all times

Coordinate maintenance and repairs liaising with the landlord as needed

Order stationery water bottles pantry items and cleaning supplies

FINANCE AND ADMINISTRATION

Send new vendor forms and set up on all internal systems

Submit vendor invoices to finance for processing

Issue and maintain supplier agreements and NDAs

Collate invoices and assist with credit card reconciliations

PEOPLE:

Collaborate with People and IT teams to set up desks access cards and equipment for new

employees and manage returns when employees leave

Conduct office inductions for new starters including tours and health and safety briefings

Maintain up-to-date health and safety procedures including fire regulations and warden duties

Send daily office attendance updates

Assist People and IT teams with ad hoc requests as needed

TRAVEL:

Organise travel bookings including flights accommodation and taxis

Understand upcoming travel schedules and secure cost-effective options

Arrange currency travel visas and vaccinations as necessary

Create itineraries update calendars and log travel arrangements

Research and source new local amenities and restaurants

EVENTS:

Assist in planning coordinating and executing office events in partnership with the Culture Club

Support organisation of client functions and workshops

Coordinate Tuesday morning meetings

If you tick all of the boxes below we could be a perfect match!

• Ability to multi-task effectively
• Proactive flexible team player with well-developed interpersonal skills
• Excellent organisational planning and time management skills
• Exceptional attention to detail and problem-solving skills
• Discretion and confidentiality when handling sensitive information
• Customer service orientation with a professional and courteous manner
• Adaptability and initiative in a fast-paced dynamic environment
• Experience or aptitude in event coordination and execution
• Experience in facilities management is a plus
• Proficient in Microsoft Office and Apple products with the ability to learn other office systems and tools
• Demonstrated dependability reliability and ability to meet deadlines

In line with our three core beliefs were looking for people that share our community spirit and are curious enough to question the status quo. Could this be you If so apply below!

Competitive benefits package

Required Experience:

Junior IC