BookkeeperFederal Programs

PRIMARY PURPOSE:
The scope of his/her responsibilities is to support the Federal Program Department by managing grant accounts preparing budgets posting journal entries and performing detailed reconciliations and financial reporting to ensure compliance with federal state and local guidelines.

QUALIFICATIONS:
High School Graduate or GED and business school
Ability to type 45 words per minute (60 or more words per minute is preferred)

Ability to handle delegated administrative details
Ability to meet the public in a pleasant composed cordial manner and to speak clearly and effectively
Ability to establish and maintain effective working relations with all district employees as well as the general public Competent in Mathematics
Experience with personal computers
Proficient in Microsoft Excel (including formulas pivot tables and data analysis tools)
Cooperative and dependable
College hours in accounting (preferred)
Familiarity with data visualization tools such as Tableau or Power BI (preferred)

MAJOR RESPONSIBILITIES AND DUTIES:
Mange federal program accounts and grants for the department.
Keeps informed on local and state laws rules and regulations explains applicable regulations and policies to appropriate persons.
Assist in maintaining an accurate accounting records and supporting documentation for audits.
Assist with monthly financial reporting and variance analysis
Perform detailed reconciliations for grants payroll and departmental accounts.
Assist in posting all journal entries for Federal Programs department.
Track expenditures and analyze spending against budget allocations.
Assist with preparation of budget documents and financial reports for federal and state funds.
Be able to communicate with staff regarding deficiencies in their purchase orders or payment authorizations.
Ensure compliance with federal state and local funding guidelines.
Collaborate on data systems and internal tools.
Maintain internal controls and confidentiality of financial data in an efficient manner.
Maintain and update the Staff Study for federally and state-funded employees to ensure accurate documentation of funding sources and position allocations.
Keeps up with payroll on a daily basis for personnel as needed.
Type purchase orders receives and check out materials.
Performs all duties in a safe manner to avoid injury to oneself and/or to others.
Performs other related duties as assigned.

EQUIPMENT USED:
Typewriter computer printer copier fax machine calculator shredder and telephone

WORKING CONDITIONS: Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress
Repetitive hand motions
Prolonged use of computer

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Nondiscrimination Statement
Edinburg CISD does not discriminate on the basis of race color national origin sex disability or age in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Title IX issues: Mark Micallef Director of Personnel/Legal Issues ADA/504 issues: Sofia Hinojosa Director of Student & Social Services 411 N. 8thAvenue Edinburg TX 78539 .
Edinburg CISD no discrimina por motivos de raza color origen nacional sexo discapacidad o edad en sus programas o actividades y brinda igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. La siguiente persona ha sido designada para manejar consultas sobre las polï½ticas de no discriminaciï½n: Title IX issues: Mark Micallef Director of Personnel/Legal Issues ADA/504 issues: Sofia Hinojosa Director of Student & Social Services 411 N. 8th Avenue Edinburg TX 78539 .