Senior Executive Assistance
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Title:
Senior Executive AssistanceCompany:
Ipsen Pharma (SAS)About Ipsen:
Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology Rare Disease and Neuroscience. Supported by nearly 100 years of development experience with global hubs in the U.S. France and the U.K we tackle areas of high unmet medical need through research and innovation.
Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration excellence and impact. At Ipsen every individual is empowered to be their true selves grow and thrive alongside the companys success. Join us on our journey towards sustainable growth creating real impact on patients and society!
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Job Description:
SUMMARY OF THE POSITION
As Senior Executive Assistant to Executive Leadership Team member you will provide a high quality comprehensive accurate and timely administrative support to the EVP. You will have responsibility for all administrative and logistical functions and ensuring a professional interface seamless communication and optimal coordination of activities on their behalf.
MAIN RESPONSIBILITIES
EVPs Agenda & Travel management
- Manage EVPs agenda involving multiple meetings scheduling in close collaboration with other ELT assistants considering business priorities
- Book multiple EVPs trips in full compliance with the Ipsen Travel policy
- Process EVPs expenses reports in Concur in a timely manner
- Work closely with the Convention department to ensure EVPs timely registration to the key congresses and events
- Organize team events (offsite meetings get together moments) in full compliance with the Ipsen policy
- Create update & share Neuroscience Events calendar for the year
Administrative support of the key company processes
- Anticipate / support process of setting objectives and performance management throughout the year
- Manage suppliers activity: create suppliers in Ariba raise POs perform goods receipt follow-up on invoices manage CDAs & contracts.
- Contribute to strong knowledge management e.g.: maintain files and confidential records
- Support filing and record keeping of projects
- Effectively contribute to the new team members onboarding (IT requests onboarding meetings scheduling meet & greet)
Specifics of Position:
- High confidentiality related to the projects led by the EVP and the team
- Ability to interact with senior executives in a highly professional manner
- Ability to build and maintain excellent relations with the ELT assistants community
- Excellent priority and process management skills
- Excellent level written and verbal communication skills
- Strong team spirit trustworthiness solution oriented
- Mindset of partnership with the EVP
TECHNICAL SKILLS
- Degree level.
- Demonstrated competence in supporting/working in Executive Vice-President office.
- Proficient with current Microsoft Office Concur Ariba applications.
#LI-Hybrid
Required Experience:
Senior IC
Key Skills
- Fashion Retail
- Engineering
- IFRS
- Axapta
- Computing
About Company
Ipsen is a global biopharmaceutical company focused on innovation and specialty care to improve the lives of patients around the world.
