Lead Producer, Academy Labs
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Job Location:
Cambridge, MA - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
POS-31226
We are currently hiring for two similar positions on this team: thisLead Producer Academy Labs role and a Producer Academy Labswhich is a separate job posting. Please review the requirements for each role and submit your application for only onethe one that best matches your experience and skills. This will help us ensure a smooth and thoughtful application process for everyone.
Application Deadline:Tuesday February 17th at 5pm ET
Role Summary
Our mission at HubSpot is to help millions of organizations grow better. As the Lead Producer Academy Labs youll scale that mission globally by bringing HubSpots new hands-on customer education program to lifetransforming how customers learn through immersive live experiences.
As a senior member of the Global Events team youll serve as the strategic production lead for 1520 regional Academy Labs events annually plus embedded programs at INBOUND and GROW. Youll build the processes vendor partnerships and best practice frameworks that make high-volume high-quality execution feel effortless and repeatable.
This role blends deep expertise in live event production and experiential design with a focus on operational scalability cost efficiency and continuous innovation. Youll lead the end-to-end production strategy manage a $1M global event portfolio and shape the attendee journey to create lifelong HubSpot advocates. This role sits at the intersection of program strategy role and production. It is deeply hands-onyoull personally own core production logistics vendor execution budgets and on-site delivery for Academy Labs events.
What Youll Do
- Lead end-to-end production strategy and execution for Academy Labs regional events INBOUND and GROW activationsensuring every production element reflects HubSpots standards for quality and impact.
- Design scalable systems and processes that simplify complex multi-market execution across 15 annual events enabling global consistency and operational excellence.
- Develop experiential production frameworks that align with business goals (retention expansion advocacy) and tie directly to measurable outcomes like ARR growth.
- Oversee project management across the event lifecycletimelines milestones risk assessment and stakeholder communication.
- Lead site search and venue selection strategy across all Academy Labs markets defining venue criteria evaluating production feasibility negotiating contracts and building a scalable venue portfolio that supports program growth budget efficiency and consistent attendee experience.
- Oversee and actively manage technical production and show flow including A/V staging content management run of show and accessibility (ASL/CART) for dual-track full-day programs.
- Own vendor strategy and relationships leading RFPs contracting and negotiations to build a preferred global vendor ecosystem capable of scaling with program growth.
- Manage a $1M production budget including forecasting allocations and reporting through our internal budget trackers and systems; ensure all spending aligns with budget and ROI goals.
- Drive cross-functional collaboration with HubSpot Academy Customer Success Community Enablement and Brand teams to align production execution with strategic outcomes.
- Ensure brand and experience consistency across all event elements collaborating with creative and brand teams to deliver a cohesive look feel and message.
- Develop and mentor peers setting standards for production best practices documentation and process improvement.
- Monitor program data and insights identifying trends in cost efficiency quality and attendee satisfaction; use findings to evolve and optimize future programs.
- Lead crisis comms and security planning to ensure operational safety and preparedness across all locations.
- Lead and facilitate comprehensive post-event review sessions with cross-functional stakeholders developing structured processes to capture learnings identify areas for improvement and document best practices that inform future event strategy and execution.
- Serve as subject-matter expert in live experiential learning productionadvising internal stakeholders on feasibility innovation and scalability.
What Youll Bring
Required Qualifications
- 10 years of professional experience in live event production with a proven record of managing multiple complex events simultaneously.
- Demonstrated success in scaling repeatable high-quality programs across multiple regions or markets.
- Strong vendor management expertise including RFP creation negotiation and global contracting.
- Proven experience managing $1M budgets across multi-market event portfolios.
- Advanced project management skills with the ability to manage complex timelines dependencies and stakeholder communication.
- Excellent collaboration and leadership skills; proven ability to influence cross-functional teams without direct authority.
- Ability to anticipate challenges and make fast effective decisions under pressure.
- Flexibility to travel up to 40% across NAM EMEA and APAC and work non-standard hours to support event execution.
Nice-to-Have Qualifications
- Experience producing customer education enablement or training events.
- Familiarity with HubSpot software and CRM systems.
- International event and budget management experience.
- Background in B2B SaaS or technology industry events.
- Passion for creating engaging inclusive and accessible attendee experiences.
Where Youll Work
- Location: US
- Work Type: Remote with 40% travel for events.
- Schedule: Flexible hours required during event season and across regional time zones.
- Travel Requirements: Several times per year across North America for onsite event execution plus occasional international travel.
Application Requirements
- Deadline: Applications must be submitted by Tuesday February 17th at 5pm ET.
- Language: English.
- Cover Letter: Optional.
Pay & Benefits
The cash compensation below includes base salary on-target commission for employees in eligible roles and annual bonus targets under HubSpots bonus plan for eligible addition to cash compensation some roles are eligible to participate in HubSpots equity plan to receive restricted stock units (RSUs). Some roles may also be eligible for overtime pay. Individual compensation packages are tailored to your skills experience qualifications and other job-related reasons.
This resource will help guide how we recommend thinking about the range you see. Learn more about HubSpots compensation philosophy.
Benefits are also an important piece of your total compensation package. Explore the benefits and perks HubSpot offers to help employees grow better.
At HubSpot fair compensation practices arent just about checking off the box for legal compliance. Its about living out our value of transparency with our employees candidates and community.
We know the confidence gapand impostor syndrome can get in the way of meeting spectacular candidates so please dont hesitate to apply wed love to hear from you.
If you need accommodations or assistance due to a disability please reach out to us using this form.
At HubSpot we value both flexibility and connection. Whether youre a Remote employee or work from the Office we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team you will be required to attend a regional HubSpot office for in-person onboarding. If you join our broader Product team youll also attend other in-person events such as your Product Group Summit and other gatherings to continue building on those connections.
If you require an accommodation due to travel limitations or other reasons please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements
Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Germany Applicants: (m/f/d) - link to HubSpots Career Diversitypagehere.
India Applicants: link to HubSpot Indias equal opportunity policy here.
About HubSpot
HubSpot (NYSE: HUBS) is an AI-powered customer platform with all the software integrations and resources customers need to connect marketing sales and service. HubSpots connected platform enables businesses to grow faster by focusing on what matters most: customers.
At HubSpot bold is our baseline. Our employees around the globe move fast stay customer-obsessed and win together. Our culture is grounded in four commitments: Solve for the Customer Be Bold Learn Fast Align Adapt & Go! and Deliver with HEART. These commitments shape how we work lead and grow.
Recognized globally for our award-winning culture by Comparably Glassdoor Fortune and more HubSpot is headquartered in Cambridge MA with employees and offices around the world.
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Required Experience:
IC
Key Skills
- Promotional Events
- Image Campaigns
- Promotional Campaigns
- Communications
- News Image
- Promotional Content
- Adobe Creative Suite
- Youtube
- Promotional Materials
- Digital Media
- Promotional Spots
- Video production
- Station Image
About Company
HubSpot develops cloud-based, inbound marketing software that allows businesses to transform the way that they market online.
