Grant Contract Analyst
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Job Location:
Nashville, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
Quality Staffing Inc. also doing business as Goddard Mason Executive Search a leading full-service employment agency matching qualified talent with some of the areas top companies is looking for an experienced Administrative Services Manager/Grant Contract Analysttowork through our agency as a contract employee with the Tennessee Department of Health (TN DOH) located in Nashville TN. This is a hybrid position working from 8:00 am to 4:30 pm Monday through Friday for a total of 37.5 hours per week. The pay rate for this position is $31.00 per hour.
Grant Contract Analyst Job Description:
The Tennessee Department of Health is seeking a Grant Contract Analyst to work in the Office of Primary Prevention (OPP). This position will be responsible for managing subrecipient grant contracts awarded through the Centers for Medicare & Medicaid (CMS) Rural Health Transformation (RHT) Program.
Grant Contract Analyst Job Duties will include:
- Contract Planning & Intake (front-end coordination)
- Receive and triage contract requests from program staff; confirm the service need period of performance funding source and required timeline.
- Develop (or support development of) the Scope of Services and ensure alignment with program intent grant/appropriation allowability and state contracting requirements.
- Prepare or validate the contract budget including max liability line-item structure and any required budget attachments.
- Identify the appropriate contract pathway (new renewal amendment termination) and plan backwards from deadlines to prevent gaps in service.
- Competitive Procurement Management (RFA/RFGP & related requirements)
- Determine whether the procurement must be competitive and coordinate early with the appropriate procurement/competitive coordinator.
- Support development of competitive documents and packages (e.g. RFA or RFGP) using approved templates and required scoring structure.
- Manage the competitive timeline and logistics including schedule-of-events coordination required postings evaluator coordination (as applicable) and timely submission of required forms.
- Ensure competitive integrity and compliance steps are met (required forms attachment consistency and documentation standards).
- Caspio Contract Tracking System (active daily use)
- Actively use Caspio to initiate route and track contracts across the full lifecycle (new contracts renewals and amendments).
- Create and maintain contract records in Caspio ensuring required fields are complete and accurate (e.g. contract identifiers vendor term dates maximum liability funding source competitive status and key milestones).
- Monitor workflow/status stages in Caspio; respond to send back items correct documentation and resubmit packages promptly.
- Use Caspio reporting views to identify expiring contracts prioritize renewals and track open requests by workflow stage.
- Submission to Service Procurement Office & Contract Execution Support
- Ensure the full submission package is complete and submitted to the Service Procurement Office by scheduled deadlines including all required forms endorsements and attachments.
- Coordinate revisions requested by procurement legal fiscal or leadership to keep execution on track.
- Confirm execution and ensure executed agreements and identifiers are uploaded/recorded in Caspio and communicated to the program team.
- Contract Tracker & Lifecycle Management (Caspio or Excel)
- Maintain a live contract tracker/report which includes at minimum:
- Contract Name
- Date Request Received
- Date Submitted to Service Procurement
- Current Status
- Execution Date
- Key Identifiers (as applicable)
- Proactively manage the contract lifecycle:
- Initiate new contracts early enough to prevent service gaps
- Start renewals well before end dates
- Process amendments to funding dates or terms with proper documentation and approvals
- Support terminations/closeouts as needed and ensure documentation is retained
- Invoice Review & Payment Processing (timeliness compliance)
- Review contract invoices for accuracy alignment to contract terms/budget required documentation and deliverable requirements.
- Ensure invoices are properly stamped reviewed accurately coded and routed/processed for payment within five business days of receiving the invoice and required support documentation.
- Track invoice status using Caspio and follow up on invoices stalled in workflow.
- Ongoing Monitoring Reconciliation & Reporting
- Maintain monitoring files and/or Caspio/Excel reports to track:
- Cumulative spend and remaining balance
- Invoicing cadence and late invoices
- Contract end-date risk and renewal status
- Issues requiring corrective action
- Identify and elevate risks early (late invoicing documentation gaps overspend risk end-date risk) with recommended corrective actions.
- Provide routine status updates to program leadership on contract progress execution timelines and invoice/payment status.
- Program Support & Stakeholder Coordination
- Assist program staff with contract development and submissions by providing templates guidance and hands-on coordination from draft through execution.
- Coordinate across program fiscal legal and procurement stakeholders to move contracts through review efficiently and maintain audit-ready documentation.
- Maintain organized contract files (competitive documentation drafts approvals executed agreements amendments invoice support) consistent with retention requirements.
Knowledge Skills & Abilities Needed for Grant Contract Analyst position:
- Ability to work in a fast-paced environment while meeting critical deadlines.
- Ability to handle important matters while maintaining confidentiality.
- Skilled in developing concrete action plans to solve problems and streamline procurement processes.
- Self-starter who is skilled at managing project timelines exhibiting punctuality and communicating effectively.
- Knowledge of grant cycle and procurement processes.
Education & Experience Requirements for Grant Contract Analyst position:
- Graduation from an accredited college or university with a bachelors degree AND experience equivalent to substantial (five or more years) of full-time increasingly responsible professional staff administrative experience.
- Substitution of Experience for Education: qualifying full-time increasingly responsible sub-professional paraprofessional or professional experience may be substituted for the required education on a year-for-year basis to a maximum of four years.
- Substitution of Education for Experience: additional graduate coursework in public administration business administration or other acceptable field may be substituted for the required experience on a year-for-year basis to a maximum of two years.
OR
- Four years of increasingly responsible professional administrative services experience with the State of Tennessee.
Benefits Include:
- Weekly Pay/Comparable Wages
- Major Medical Insurance
- Indemnity Medical Dental and Vision Insurance
- Term Life Insurance and Short-Term Disability
Interested Here is how to apply:
- Click on Apply Now and complete the process.
- This job closes on 2/13/26 (or when the position is filled) and will no longer accept resumes after this date.
Quality Staffing Inc. and our subsidiaries are equal opportunity employers and consider all qualified applicants equally without regard to race color religion sex sexual orientation gender identity national origin veteran status or disability status.
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