Office Administrator
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Job Location:
San Diego, CA - USA
Monthly Salary:
$ 25 - 29
Posted on:
13 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Summary
At DLR Group we are an innovative integrated design firm backed by 1800 design professionals around the globe who are passionate about design and elevating the human experience. If you are a customer-focused collaborative team player with stellar communication skills this is the position for you.
As an Office Administrator/Front Desk Receptionist you are our director of first impressions and the main contact for our visitors and vendors. You are responsible for providing a welcoming environment to all visitors vendors clients and consultants. Additionally you will assist with meeting coordination and presentation setup/breakdown; perform miscellaneous administrative tasks; maintain overall office organization; assist with employee onboarding; and contribute to project-based support as time permits.
We are an employee-owned firm where everyone is empowered to use their design voice; this inspires our culture and fuels the passion for the work we do around the world. We have a rich culture waiting for you in our Austin studio. Bring your passion and come join us!
What you will do:
- Greet all visitors vendors and employees as the face of the office
- Answer incoming general office calls
- Coordinate conference rooms events meetings and culture events
- Manage inventory of office and kitchenette supplies
- Assist with travel reservations manage office calendars and distribute mail
- Manage coordination with vendors
- Distribute relevant information to staff regarding local activities and events
- Coordinate overall office organization and cleanliness
- Assist with onboarding new employees
- Coordinate regular office maintenance and building services
Required Qualifications:
- 3 or more years of experience in relevant client-facing customer service role (i.e. administrative assistant or receptionist)
- Experience in architecture engineering or construction (AEC) industry
- Mastery of Microsoft Office Suite (Word Excel PowerPoint etc.)
- Knowledge and use of Adobe Acrobat and/or Bluebeam
- Knowledge of general business procedures and use of office equipment
- Excellent communication skills both verbal and written
- Proactive independent thinker with ability to prioritize work
- High attention to detail and high organizational skills
Our comprehensive Benefits at DLR Group include medical dental vision disability wellness programs flex spending paid holidays and paid time off. We also offer a 401(k) plan employee stock ownership and bonus opportunities. Compensation considerations are based on location experience and skills. The suggested hourly rate for this position is:
Hourly Rate
$25 - $29 USD
We are 100% employee-owned: every employee is literally invested in our clients success. At the core of our firm are interdisciplinary teams engaged in every step of project lifecycles. Our teams champion true collaboration open information sharing shared risk and reward value-based decision making and proficient use of technology to deliver exceptional design. We are pursuing the goals of the 2030 Challenge the ME2040 and the SE2050 and are an initial signatory of the China Accord and the AIA 2030 Commitment.
Through our values commitment creativity environmental stewardship fun integrity ownership sharing teamwork we elevate the human experience through design together.
DLR Group follows a four-day in-office work model with employees having the flexibility to work somewhere other than the office on Fridays.
We are proud to be an Equal Opportunity/Affirmative Action/M/F/Veteran/Disabled employer.
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
DLR Group is a global, integrated design firm with a core practice in architecture, engineering, interiors, and planning.
