Litigation Legal Secretary

Crowell & Moring LLP is an international law firm with offices in the United States Europe MENA and Asia that represents clients in litigation and arbitration regulatory and policy intellectual property and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters as well as its ongoing commitment to pro bono service and diversity equity and inclusion.

Job Summary

The Litigation Legal Secretary provides advanced administrative and litigation support to a team of attorneys in a fast-paced deadline-driven environment.

Job Responsibilities

• Provide comprehensive litigation support to multiple attorneys managing heavy and complex caseloads. 
• Prepare revise proofread and format pleadings motions briefs discovery and correspondence in compliance with applicable court rules.
• Manage e-filings in federal and state courts. 
• Prepare client bills including collecting entering and editing time in InTapp and 3E. Resolve issues involving client service coordination billing adjustments and special information needs.
• Coordinate domestic and international travel arrangements. Prepare submit and track travel and expense reimbursements.
• Assist with discovery and trial support including document production exhibit preparation and court filings. Support scanning photocopying and binder preparation as needed.
• Create and maintain filing systems and databases in compliance with office policies to ensure accurate and efficient data retrieval.
• Maintain and monitor litigation calendars including deadlines hearings depositions and trial dates.
• Communicate professionally with courts clients opposing counsel and internal teams.
• Perform other duties as assigned.

Qualifications :

Knowledge Skills and Abilities

• Ability to perform both routine and complex tasks with care attention to detail and efficiency.
• Proficiency with Microsoft Office (Word Outlook Excel); experience with document management and e-filing systems required.
• Demonstrated proficiency in the use of Microsoft 365 and advanced knowledge of Outlook Nuance Litera Change Pro and Adobe Acrobat (including extracting and converting PDF files) with the ability to learn additional firm software as needed.
• Extensive knowledge of advanced Word functions including Tables of Contents (TOC) Tables of Authorities (TOA) Best Authority cross-referencing Track Changes tables and styles.
• Familiarity with graphics and image manipulation including resizing copying and formatting content for PowerPoint presentations.
• Demonstrated ability to follow directions and work effectively both independently and collaboratively in a cooperative and professional manner.
• Thorough command of the English language including excellent spelling grammar and punctuation.
• Working knowledge of legal terminology and procedures.
• Ability to work a minimum of three days per week in the office and additional hours as requested.
• Strong communication skills and sound professional judgment with the ability to communicate clearly and effectively both orally and in writing with attorneys staff vendors and external contacts.
• Ability to lift move and carry items weighing up to 25 lbs. without assistance. 

Education

The position requires a High School Diploma or GED. AA/BA/BS degree preferred. 

Experience

• Minimum of 5 years of litigation secretary experience preferably in an Am Law 200 or large law firm environment
• Demonstrated hands-on experience with e-filing in federal and state courts. 
• Strong knowledge of court rules procedures and deadlines.
• Familiarity with PACER/CM/ECF and legal docketing systems.

Additional Information :

Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package. Our benefits include healthcare vision dental retirement and all-purpose leave and progressive options such as back up childcare wellness programs cultural events and social activities. We take great pride in our positive friendly culture that rewards hard work and success at the same time recognizing the importance of family and community service.

Our Firm is committed to fair and equitable compensation practice in accordance with applicable laws. The salary range for this position is $71000-$93000. Additional compensation may include a discretionary bonus. The salary for this position may vary based on location market data an applicants skills and prior experience certain degrees and certifications and other factors.

EOE m/f/d/v
Crowell & Moring LLP participates in the E-Verify program.

Remote Work :

No

Employment Type :

Full-time