Investment Management Administrative Assistant
London

About Morgan Stanley

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking securities investment management and wealth management services.

As a market leader the talent and passion of our people is critical to our success. Together we share a common set of values rooted in integrity excellence and strong team ethic. We can provide a superior foundation for building a professional career a place for people to learn to achieve and grow. A philosophy that balances personal lifestyles perspectives and needs is an important part of our culture.

Key Responsibilities

• Schedule and maintain calendars - coordinating times communicating and corresponding with internal/external participants scheduling rooms addressing technology needs and handling catering arrangements as needed. Involves using judgment with internal and external clients navigating firm effectively responding to requests and having ability to re-prioritize calls/meetings as needed.

• Arrange domestic/international travel including developing detailed agendas managing any visa requirements and addressing other travel/logistics related requirements as needed.

• Prepare submit and monitor expense reports and vendor payments for investment team members leveraging tools such as Concur Tymetrix and Smaart.

• Manage telephone coverage as needed including responding to inquiries routing calls and taking detailed messages.

• Manage other miscellaneous administrative activities including technology requests preparing copies managing supplies coordinating equipment needs reviewing/distributing incoming mail and maintaining a fully-functioning work area for the team.

• Back-up coverage for admin colleague(s) during planned or unplanned absences from the office

• Demonstrate discretion with sensitive information related to firm team and/or staff.

• Assistance with executing legal documents to be signed by various team members.

• Special projects and requests as needed.

Qualifications

• Substantial relevant administrative support experience in a professional environment preferably in the investment management industry

• Educated to A-Level or equivalent

• Excellent written verbal and interpersonal communication skills.

• Prioritization attention to detail and accuracy follow-up with a sense of urgency and strong organizational skills are essential.

• Strong ability to manage multiple priorities and take independent initiative for action within areas of responsibility while also exhibiting sound judgment on when to seek guidance and take direction.

• Highly service-oriented solutions focused collaborative individual with the ability to work well both as an individual contributor and as part of a team.

• Prior administrative or related experience at executive level is essential.

• Proficiency in Microsoft Outlook Word Excel and PowerPoint. Familiarity with Corporate Services Travel Online (CSTO) Concur and other Firm systems preferred; at minimum demonstrate ability to learn new systems quickly.

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

At Morgan Stanley we raise manage and allocate capital for our clients helping them reach their goals. We do it in a way thats differentiated and weve done that for 90 years. Our values - putting clients first doing the right thing leading with exceptional ideas committing to diversity and inclusion and giving back - arent just beliefs they guide the decisions we make every day to do whats best for our clients communities and more than 80000 employees in 1200 offices across 42 countries. At Morgan Stanley youll find an opportunity to work alongside the best and the brightest in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey offering some of the most attractive and comprehensive employee benefits and perks in the industry. Theres also ample opportunity to move about the business for those who show passion and grit in their work.

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Certified Persons Regulatory Requirements:
If this role is deemed a Certified role and may require the role holder to hold mandatory regulatory qualifications or the minimum qualifications to meet internal company benchmarks.

Flexible work statement
Interested in flexible working opportunities Morgan Stanley empowers employees to have greater freedom of choice through flexible working arrangements. Speak to our recruitment team to find out more.

Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds talents perspectives and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting developing and advancing individuals based on their skills and talents.