Senior Document Controller (mfd)
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
The Senior Document Controller is a highly specialized and control position responsible for ensuring the accurate management distribution filing and traceability of all technical and contractual documentation generated or received throughout the entire lifecycle of the EPC project. The main purpose of this role is to establish and manage the entire documentation control system for the EPC project ensuring that all technical and contractual documents are rigorously tracked filed and compliant with the main EPC contract requirements to maintain absolute traceability and auditability.
Key Challenges
- Create and maintain the project structure libraries data and security settings within SharePoint aligning with the Projects filing and coding structure
- Manage user access rights and permissions and provide technical support and SharePoint training for project personnel
- Control the effective document distribution using Transmittal Sheets ensuring the correct revision reaches all affected internal and external parties
- Manage the strict coding and registration of all formal Project communications (Letters RFI Minutes) following the established structure
- Codify and archive critical quality records (e.g. NCR FAT PPI) correctly in coordination with the QA/QC team
- Maintain the complete and accurate Project Documents List (MDR) reporting the latest status to project management
- Lead the final archival process ensuring permanent storage and traceability of all generated documentation
- Exercises functional leadership by spearheading the Document Management area and ensuring the integrity of the projects information lifecycle
- The position is responsible for driving cross-departmental alignment on data governance and document control standards
- Involves project management responsibilities specifically cantered on the information and documentation lifecycle of the EPC project. Oversees the planning execution and completion of the projects Documentation Suite
- Establish and enforce standardized metadata taxonomy and version control procedures across all Business Unit departments to ensure project data governance and interoperability
Qualifications :
- Bachelors Degree in Business Administration Information Management Engineering or a related technical field
- 5-7 years of relevant industry experience in EPC document control with a strong understanding of technical documentation for large-scale renewable projects
- Advanced proficiency in SharePoint Online as a primary Document Management System (DMS) and environment administrator
- Proven expertise in implementing document control processes metadata structures and filing systems from scratch in challenging environments
- In-depth knowledge of the full EPC project lifecycle including engineering procurement construction and final handover phases
- Strong command of data visualization and flow-charting tools such as Power BI and Lucid chart for reporting and process mapping
- Ability to manage complex Master Document Registers (MDR) and ensure strict compliance with contractual coding and transmittal requirements
- Familiarity with industry standards for technical documentation quality records (NCR FAT) and As-Built dossier finalization
- Experience in cross-departmental data governance to ensure interoperability and information integrity across the Business Unit
- Specialized Certification in Document Control (e.g. CDI EDMS certifications) or Quality Management Systems
- Proficiency in English is mandatory both written and verbal
Additional Information :
- A truly international working environment with colleagues from all over the world
- An open-minded friendly dynamic and highly motivated team
- Interesting and challenging tasks and thus a scope of professional growth and development
- We encourage both team work and personal responsibility
- Competitive remuneration and motivating benefits
At ib vogt we are committed to fostering a diverse inclusive and respectful workplace where everyone can thrive. We believe that embracing diverse perspectives drives innovation and helps us better serve the global communities we operate in. As an equal opportunity employer we provide employment opportunities without regard to age ethnicity religion or belief gender identity sex sexual orientation disability pregnancy or maternity marriage and civil partnership or any other protected status.
We strive to create an accessible recruitment process for all candidates and are happy to discuss reasonable accommodations to support your application. As a global company we acknowledge that accessibility provisions may vary by location depending on local infrastructure and legal requirements. If you have a disability or require any adjustments during the recruitment process please let us know - we will do our best to support you.
Remote Work :
No
Employment Type :
Full-time
Key Skills
About Company
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