Senior Annual Giving Coordinator

Lexington, KY - USA

Monthly Salary: Not Disclosed

Posted on: 9 hours ago

Vacancies: 1 Vacancy

Job Summary

Job Description:

The Senior Annual Giving Coordinator supports the day-to-day operations of the Annual Giving program helping to ensure successful fundraising efforts each year. This role manages donor records coordinates mailings and acknowledgments assists with events and campaigns and provides administrative and data support to the Annual Giving team. This position is part of a team responsible for raising in excess of $10 million yearly in direct support of Washington and Lee Universitys operating budget.

Washington and Lee University actively promotes a dynamic and welcoming environment that allows students and employees of multiple backgrounds and perspectives to learn work and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.

Essential Functions:

Support the Director of Annual Giving in the generation of reports and maintenance of data and records over time. Runs and archives weekly progress reports for overall W&L Fund and key initiatives in Slate and Raising Insights Documents. Analyzes reports for accuracy.
Coordinate all Annual Giving solicitations. This includes managing the universitys appeal codes class agent non-reunion appeals restricted giving appeals and reunion appeals. Work with the Senior Associate Director of Development Communications in making improvements to current direct mail solicitation procedures.
Coordinate all Class Agent/volunteer mailings and management of supplies. Routinely run Slate reports and field questions for Class Agent Program.
Regularly pull volunteer calling reports and codes volunteers and trustee assignments in Slate.
Create mailing lists queries and other tasks within Slate. This position serves as a point of contact for the Annual Giving team on questions related to Slate queries and exports.
Oversee membership in giving societies and W&L Fund acknowledgement processes coordinating with Donor Relations Advancement Operations the Presidents Office and Annual Giving colleagues.
In collaboration with the director close out and archive FYE reports such as the Notes of Interest and launch the new fund year including coding coordinating and updating archive data and database queries.
Collaborate with the director Development writer W&L Fund Leadership Giving Officers and the Presidents Office on The Presidents Society Stewardship mailings. Collaborate with the Director of Annual Giving and W&L Fund Leadership Giving Officers on regional TPS events including invitations registration and nametags.
Support the director in the production and mailing of the annual University Engagement Calendar.
Serve as a key member of the Annual Giving team. Provide administrative support as needed to the Director of Annual Giving.
Perform other related duties as assigned.

Work Schedule: 8:30 a.m. - 4:30 p.m. evenings and weekends may be required. This position works 35 hours per week.

Minimum Qualifications:

High school diploma plus three years of administrative support experience or a combination of education and experience from which comparable skills are acquired. Associates or Bachelors degree preferred.
Applicant should possess skills utilizing word-processing programs and spreadsheets and be proficient in Microsoft Office Suite. Willingness to gain expertise in Microsoft Excel is a must.
Experience with data collection tools forms surveys and Raisers Edge/Slate systems is a plus.
Must be able to learn new computer skills and software as needed. The applicant must have excellent proofreading grammar and spelling skills.
Must be detail-oriented have the ability to multi-task and possess strong organizational skills.
Must be a self-starter and have the ability to work independently as well as to communicate and interact effectively in a professional confidential and courteous manner with faculty staff and students.
Demonstrated ability to handle confidential and sensitive information.
Should be able to work with frequent interruptions and manage multiple projects priorities and deadlines. A consistent record of attendance and punctuality is necessary.

Campus Safety and Welfare Responsibilities:

This position is designated as a Campus Security Authority (CSA) in accordance with the Clery Act. This position is required to report Clery qualifying crimes to the Department of Public Safety and complete annual training about your reporting responsibilities under the law.

Position Type:

Non-Exempt Full Time Benefit Eligible

Minimum Pay:

$24.20 - Pay Commensurate with Experience

Washington and Lee is an Equal Opportunity Employer seekingcandidates committed to high standards of scholarship performance professionalism and to a welcoming campus community. Job description requirements are representative but not allinclusive of the knowledge skill and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

Required Experience:

Senior IC

Job Description: The Senior Annual Giving Coordinator supports the day-to-day operations of the Annual Giving program helping to ensure successful fundraising efforts each year. This role manages donor records coordinates mailings and acknowledgments assists with events and campaigns and provides ad...

Job Description:

Essential Functions:

Support the Director of Annual Giving in the generation of reports and maintenance of data and records over time. Runs and archives weekly progress reports for overall W&L Fund and key initiatives in Slate and Raising Insights Documents. Analyzes reports for accuracy.
Coordinate all Annual Giving solicitations. This includes managing the universitys appeal codes class agent non-reunion appeals restricted giving appeals and reunion appeals. Work with the Senior Associate Director of Development Communications in making improvements to current direct mail solicitation procedures.
Coordinate all Class Agent/volunteer mailings and management of supplies. Routinely run Slate reports and field questions for Class Agent Program.
Regularly pull volunteer calling reports and codes volunteers and trustee assignments in Slate.
Create mailing lists queries and other tasks within Slate. This position serves as a point of contact for the Annual Giving team on questions related to Slate queries and exports.
Oversee membership in giving societies and W&L Fund acknowledgement processes coordinating with Donor Relations Advancement Operations the Presidents Office and Annual Giving colleagues.
In collaboration with the director close out and archive FYE reports such as the Notes of Interest and launch the new fund year including coding coordinating and updating archive data and database queries.
Collaborate with the director Development writer W&L Fund Leadership Giving Officers and the Presidents Office on The Presidents Society Stewardship mailings. Collaborate with the Director of Annual Giving and W&L Fund Leadership Giving Officers on regional TPS events including invitations registration and nametags.
Support the director in the production and mailing of the annual University Engagement Calendar.
Serve as a key member of the Annual Giving team. Provide administrative support as needed to the Director of Annual Giving.
Perform other related duties as assigned.

Work Schedule: 8:30 a.m. - 4:30 p.m. evenings and weekends may be required. This position works 35 hours per week.

Minimum Qualifications:

High school diploma plus three years of administrative support experience or a combination of education and experience from which comparable skills are acquired. Associates or Bachelors degree preferred.
Applicant should possess skills utilizing word-processing programs and spreadsheets and be proficient in Microsoft Office Suite. Willingness to gain expertise in Microsoft Excel is a must.
Experience with data collection tools forms surveys and Raisers Edge/Slate systems is a plus.
Must be able to learn new computer skills and software as needed. The applicant must have excellent proofreading grammar and spelling skills.
Must be detail-oriented have the ability to multi-task and possess strong organizational skills.
Must be a self-starter and have the ability to work independently as well as to communicate and interact effectively in a professional confidential and courteous manner with faculty staff and students.
Demonstrated ability to handle confidential and sensitive information.
Should be able to work with frequent interruptions and manage multiple projects priorities and deadlines. A consistent record of attendance and punctuality is necessary.

Campus Safety and Welfare Responsibilities:

This position is designated as a Campus Security Authority (CSA) in accordance with the Clery Act. This position is required to report Clery qualifying crimes to the Department of Public Safety and complete annual training about your reporting responsibilities under the law.

Position Type:

Non-Exempt Full Time Benefit Eligible

Minimum Pay:

$24.20 - Pay Commensurate with Experience

Required Experience:

Senior IC

Key Skills

Compliance Management
Microsoft Access
Clinical Counseling
Financial Concepts
Microsoft Publisher
Microsoft Word
Conflict Management
Microsoft Powerpoint
Smartsheet
Training & Development
Epic
Project Coordination

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About Company

Washington And Lee University

Washington and Lee University is a small liberal arts university nestled in the mountains of Virginia’s Shenandoah Valley. We are committed to providing a highly personalized academic experience, making our education affordable for all students, and preparing our graduates for lives o ... View more

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