Associate Communications Specialist

Discover Vanderbilt University Medical Center: Located in Nashville Tennessee and operating at a global crossroads of teaching discovery and patient care VUMC is a community ofindividuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued your knowledge expanded and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniquenessis sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilts mission is to advance health and wellness through preeminent programs in patient care education and research.

Organization:

Otolaryngology

Job Summary:

The Associate Communications Specialist supports the departments mission by developing and executing a comprehensive communications strategy across digital print and promotional channels. This role creates compelling content for social media web pages and departmental events; designs print materials and collateral; and collaborates with faculty and staff to elevate the visibility of departmental initiatives. The ideal candidate is detailoriented creative and skilled in translating complex academic themes into engaging and accessible communications.

REQUIRED:
Bachelors (or equivalent experience)
Experience is not required but 2-3 years of experience is helpful
Ability to work independently and overcome obstacles with minimum guidance
Proficiency in Microsoft Office
Proficiency in Adobe Creative Suite to include PhotoShop or experience in comparable software program
Proficiency in Canva or comparable software application

You will work on site at the main campus of Vanderbilt Medical Center South Tower located on 21st Nashville TN. Although you will work primarily Monday-Friday traditional business hours flexibility is crucial as some events may occur outside this time during evening and/or weekend hours.

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DEPARTMENT SUMMARY:

At the Vanderbilt Department of OtolaryngologyHead and Neck Surgery we are committed to providing and innovating treatments for the most complex diseases of the head and neck!

Our providers are nationally recognized leaders in their field and our teaching methodology seeks to avoid traditional lectures putting emphasis instead on the flipped classroom. We are proud of our large cohort of residents (26) and our six fellowship training programs (9 fellows). Our decade-old Residency Leadership Training program has been noted in several high-impact journals. Our culture for training is one of family with easy accessibility to our stellar faculty and excellent camaraderie among us all. For more information please visit RESPONSIBILITIES

Digital Communications & Content Management

• Develop design and publish content for social media channels and departmental websites.

• Create multimedia elements including photos videos graphics and infographics.

• Ensure all digital content follows brand formatting and accessibility standards.

• Maintain an uptodate content schedule and update web pages as needed.

Print & Promotional Material Design

• Design and produce print and promotional materials such as brochures flyers posters event programs and signage.

• Collaborate with graphic designers and creative partners to ensure visual consistency across digital and print formats.

• Support communication needs for events campaigns and departmental initiatives with highquality collateral.

Writing Editing & Research

• Draft clear compelling written content reflecting departmental voice and objectives.

• Edit and proofread materials for accuracy clarity and consistency.

• Partner with faculty to identify stories research topics and communication opportunities.

• Create and manage a content calendar to support ongoing communication priorities.

Event Coverage & Content Capture

• Attend and document major onsite events such as lectures graduations and symposia.

• Travel to departmentsponsored educational events across the United States to gather photos videos and promotional content.

• Produce timely engaging event summaries and media assets.

Collaboration & Internal Engagement

• Participate in recurring meetings.

• Work collaboratively with CME alumni teams and broader marketing partners on joint campaigns and initiatives.

• Support development of longterm communication and branding strategies.

Our professional administrative functions include critical supporting roles in information technology and informatics finance administration legal and community affairs human resources communications and marketing development facilities and many more.

At our growing health system we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth appreciation of benefits and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Delivers job responsibilities that impact own job area/team with some guidance. Problem Solving/ Complexity of work: Uses existing procedures research and analysis to solve standard job related problems that may require some judgement. Breadth of Knowledge: Requires subject matter knowledge within a professional area to meet job requirements. Team Interaction: Individually contributes to project/ work teams.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Continuously improves own skills by identifying development opportunities.- Builds and Maintains Relationships: Seeks to understand colleagues priorities working styles and develops relationships across areas. - Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services: - Serves Others with Compassion: Invests time to understand the problems needs of others and how to provide excellent service. - Solves Complex Problems: Seeks to understand issues solves routine problems and raises proper concerns to supervisors in a timely manner. - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.- Ensures Continuous Improvement: Shows eagerness to learn new knowledge technologies tools or systems and displays willingness to go above and beyond. - Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively :- Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation: - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them.- Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

Less than 1 year

Education:

Bachelors

Vanderbilt Health is committed tofosteringan environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.