Fuel Tax and Driver Trip Reports Administrator | St. Paul, MN | 23.00 25.00+ hour

The Fuel Tax & Driver Trip Reports Administrator plays a key role in keeping our rental and lease operations running smoothly. This position is responsible for collecting tracking and maintaining accurate driver trip reports so mileage and fuel usage data can be reported correctly and on support fuel tax reporting customer billing and internal reporting by ensuring documentation is complete accurate and well organized. This role partners closely with the Vice President of Koch NationaLease the Rental Manager and the Senior Shop Manager and works cross-functionally with sales operations maintenance and you enjoy detail-oriented work staying organized and being a reliable point of contact for data accuracy and follow-through this role offers consistency structure and clear impact.

Location:St. Paul MN

Salary Range: $23.00 - $25.00 /hour (commensurate with experience)

Why work for us

• Medical Dental Vision HSA FSA and more!
• FREE online healthcare and mental healthcare upon hire
• 401(k) with match!
• 6 paid Holidays 3 Floating Holidays
• Accrued Paid Time Off from date of hire
• Company paid Life Insurance with buy-up available
• Promotion from within and long-term career growth opportunities

On a typical day you may be...

• Collecting reviewing and tracking driver trip reports for rental and lease customers

• Accurately entering mileage and fuel data into fuel tax and billing systems

• Preparing quarterly fuel and mileage reports for submission to the Corporate Fuel Tax Manager

• Completing monthly billing for customers who do not submit required trip documentation

• Preparing and reviewing invoice credits and billing adjustments

• Maintaining accurate electronic and paper customer records with a clear audit trail

• Reconciling billed mileage with submitted trip reports

• Tracking and maintaining proof of fuel tax exemptions for applicable customers

• Responding to customer questions related to trip reporting mileage billing and fuel tax documentation

• Coordinating with internal teams to research and resolve discrepancies

• Compiling special reports to support leadership and operational needs

• Ordering office supplies and coordinating basic office equipment support as needed

Required Experience & Skills

• A high school diploma or equivalent

• At least 2 years of experience in an administrative billing data entry or customer service role

• Experience working with detailed documentation reports or financial data

• A high level of reliability and follow-through when managing recurring tasks and deadlines

**Bonus points if you bring experience in transportation fleet operations equipment leasing fuel tax reporting IFTA or mileage-based billing but these are not required.

Knowledge and Skills to Be Successful

• Strong attention to detail and accuracy in data entry and reporting

• Comfort working with numbers 10-key calculations and standard office software

• Ability to organize and maintain both electronic and paper records

• Clear professional and patient communication skills when working with customers and internal partners

• Ability to work independently while managing multiple priorities

• Strong time-management and organizational skills

• Sound judgment and discretion when handling sensitive customer information

About the Role

This role is office-based with regular working hours that may include earlier or later meetings to accommodate different schedules. The salary grade for this position ranges from $ $22.31 - $ $30.36 annually. While offers will be based on experience and qualifications the targeted pay range for this role is $23.00 - $25.00.

Application Deadline

To be considered for this position please submit your application no later than March 9 2025.

About Koch Companies
Koch Companies is a family-owned industry-leading organization comprised of several divisions including Koch Logistics United Trailer Leasing Koch NationaLease Koch Services and Koch Trucking. Together these divisions are driving outstanding growth and innovation in the transportation and logistics sectors.

At Koch youll be part of a company that values a friendly casual and inclusive working environment. Were committed to your growth and success offering opportunities for career development access to current technology and a culture that prioritizes mental physical and emotional well-being through robust wellness programs. Youll also enjoy competitive pay comprehensive benefits and the chance to make a meaningful impact in an organization that truly values its employees.

Equal Employment Opportunity Statement: Koch Companies is an equal opportunity employer and complies with all applicable federal state and local fair employment practices. Koch Companies strictly prohibits and does not tolerate discrimination against employees applicants or any other covered persons because of race color religion creed national origin or ancestry ethnicity sex (including gender pregnancy sexual orientation and gender identity) age physical or mental disability citizenship past current or prospective service in the uniformed services genetic information or any other characteristic protected under applicable federal state or local law.

Accommodation Statement: If you require a reasonable accommodation to participate in the application or interview process please contact us at 1- to ensure that all applicants have the opportunity to participate fully in our recruitment process.

Koch Companies: Family owned Customer Focused

Required Experience:

Unclear Seniority