Executive Assistant

Virginia Beach, VA - USA

Monthly Salary: Not Disclosed

Posted on: 13 hours ago

Vacancies: 1 Vacancy

Job Summary

City/State

Virginia Beach VA

Work Shift

First (Days)

Overview:

The Executive Assistant will perform a variety of administrative tasks aimed to optimize the time and performance of a manager or employees of a department; higher level roles will work for higher level managers or departments. Tasks may involve acting as a first point of contact dealing with correspondence and phone calls managing diaries organizing meetings and appointments preparing documents or reports and controlling access to the manager/executive and participating in projects. May involve dealing with confidential information. This role will support two SVPs.

Traits/Attributes/Expectations

Ability to understand executives goals and associated work products
Leverage understanding of goals/work to anticipate needs
Takes initiative to resolve or plan according to support success of executive and team/goals
Consumer first orientation
Follow-through
Ability to escalate appropriately if issues cannot be independently resolved
Ability to prioritize/reprioritize

Duties/Responsibilities

This job description captures the highlights of the role and is not intended to be an exhaustive list of the duties that an Executive Assistant will perform.

Exercises independent judgement on priorities sensitive matters and stakeholder communications
Handles highly confidential and sensitive information with absolute discretion
Manages complex multi-leader calendars with competing priorities
Protects executive time by triaging requests and aligning meetings to strategic goals
Prepares leaders with agendas briefing materials and decision context
Navigates complex organizational structures to move work forward
Prepare tailored letters emails and more complex reports and agendas and minutes of meetings for approval by the Executive.
Produce update and provide best practice support on complex Microsoft documents databases and other departmental systems advising colleagues as needed and using expertise to help improve processes.
Prepare moderately complex documents using a variety of applications for technology devices such as standard office software. Also responsible for gathering and summarizing data for reports.
Arrange venues equipment catering accommodations and travel for participants arriving from various locations to ensure the smooth running of medium-scale events.
Identify within the team instances of noncompliance with the organizations policies and procedures and/or relevant regulatory codes and codes of conduct reporting these instances and escalating issues as appropriate.
Answer the telephone and assist callers or those making a broad range of inquiries by email or mail or other means with any requests for information directing more complex matters to colleagues as necessary.
Initiate contact internally and externally on a regular basis to convey requests provide instructions or obtain information on behalf of a senior colleague.
Receive visitors and respond accurately and promptly to a broad range of questions and issues raised.
Gain or maintain external professional accreditation where relevant to improve performance and fulfill personal potential.
Develop and maintain an understanding of relevant technology external regulation and industry best practices through ongoing education attending conferences and reading specialist media.

Education/Experience

High school diploma
Three or more years of Executive Assistant experience
Excellent writing skills
MS Office

Benefits: Caring For Your Family and Your Career

Medical Dental Vision plans

Adoption Fertility and Surrogacy Reimbursement up to $10000

Paid Time Off and Sick Leave

Paid Parental & Family Caregiver Leave

Emergency Backup Care

Long-Term Short-Term Disability and Critical Illness plans

Life Insurance

401k/403B with Employer Match

Tuition Assistance $5250/year and discounted educational opportunities through Guild Education

Student Debt Pay Down $10000

Reimbursement for certifications and free access to complete CEUs and professional development

Pet Insurance
Legal Resources Plan
Colleagues have the opportunity to earn an annual discretionary bonus ifestablished system and employee eligibility criteria is met.

Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30000-member workforce. Diversity inclusion and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.

In support of our mission to improve health every day this is a tobacco-free environment.

For positions that are available as remote work Sentara Health employs associates in the following states:

Alabama Delaware Florida Georgia Idaho Indiana Kansas Louisiana Maine Maryland Minnesota Nebraska Nevada New Hampshire North Carolina North Dakota Ohio Oklahoma Pennsylvania South Carolina South Dakota Tennessee Texas Utah Virginia Washington West Virginia Wisconsin and Wyoming.

Required Experience:

City/StateVirginia Beach VAWork ShiftFirst (Days)Overview:The Executive Assistant will perform a variety of administrative tasks aimed to optimize the time and performance of a manager or employees of a department; higher level roles will work for higher level managers or departments. Tasks may invo...