Inventory & Production Manager (Manufacturing Sector)

Overview: Our client is a well-established regional group of companies which manufacture distributes and retails paint accessories and high-performance coatings across the region. Due to expansion of its regional base they are seeking a strategic and results-oriented professional with strong analytical skills to join the Guyana-based management team.

The successful applicant will report directly to the Vice President Operations and Head of Business Unit Barbados and indirectly to the Chief Operating Officer.

Duties & Responsibilities:

• To effectively manage the overall production processes through planning and directing or coordinating for the efficient production of products at the right quality quantity and price in the production plant.
  
• In conjunction with Technical Department provide technical assistance for customer complaints including assessments and monitoring follow-up actions.
  
• To perform a variety of tasks involved in maintaining inventory organization and the delivery / shipment of stock including receiving verifying storing packing and issuing of stock.
  
• Manage production operations to facilitate the maximization of resources to achieve quality productivity and profitability.
  
• Review production requirements and work out weekly production schedules to determine workflow and assign duties accordingly.
  
• Ensure goods and services are produced efficiently and that the correct amount is produced at the right cost and level of quality.
  
• Plan and establish work schedules assignments and production sequences to meet production goals.
  
• Estimate production costs and set and manage production budgets.
  
• Create and maintain production reports monthly or as required.
  
• Implement policies and procedures and present recommendations for improvements in production methods equipment operating procedures and working conditions.
  
• Review plans and confer with research and support staff to develop new products and processes or the quality of existing products.
  
• Detect production problems through the analysis of production quality control maintenance and other operational reports.
  
• Examine samples of raw products or direct testing during processing to ensure finished products conform to prescribed quality standards.
  
• Implement and maintain safety procedures as required by the SHE Policy as well as local Occupational Safety guidelines.
  
• Monitor activities of the workplace to ensure compliance with SHE Policy and government safety regulations.
  
• Carry out safety inspections of work areas to identify hazards and to implement corrective actions.
  
• Conduct safety training and drills in collaboration with the Human Resource department.
  
• Review safety policy to ensure it is up to date with local regulations and continuously meets the companys needs.
  
• Ensure that employees are given the proper Personal Protective Equipment (PPE) and that they are used.
  
• Conduct training in areas such as fire prevention handling of hazardous materials machine guarding etc.
  
• Identify training needs develop appropriate training and deliver such training to employees.
  
• Direct and coordinate inventory levels to ensure the right mix of finished goods inventory in order to supply customers orders on time and in full.
  
• Review and establish policies and procedures for inventory management with marketing or other groups.
  
• Make recommended adjustments to forecast inventory targets based on changes in demand and market trends.
  
• Manage warehouse to maintain inventory in a state of conformance to companys quality criteria.
  
• Assist with creation of annual inventory budget and manage same.
  
• Analyse and correct inventory count discrepancies. Oversee disposition of excess or obsolete inventory.
  
• Develop policy for reducing and controlling inventory.
  
• Investigate shipping error root-causes with vendors or customers and provide formal report on corrective action to be implemented.
  
• Plan and execute accurate stock counts at financial year end cycle counts and periodically during the year as per finance procedures.
  
• Establish and utilize the best methods (statistical models. and software tools) in creating forecasts and respective inventory targets.
  
• Be familiar with the Inventory System and its effective use in Inventory management
  
• Initiate and coordinate inventory control programs for main warehouse and retail stores.
  
• Ensure that accurate controls and procedures are in place to properly implement stock checks.
  
• Maintain inventory controls by managing all inventory databases; perform cycle counts perform physical inventories checks that are correct and timely and track expiration dates.
  
• Maintain inventory controls by ensuring all stock items are properly stored in assigned bins and SAGE bin tracking systems are fully utilized to ensure conformity as per companys procedures.
  
• Monitor and control the movement of stock and ensure that variances in physical stock are within acceptable limits.
  
• Ensure compliance with established procedures and maintain effective internal control over the physical stock flow.
  
• Take all reasonable steps to ensure the security of inventory within the warehouse.
  
• Manage external service personnel contracted for delivery.
  
• Ensure that the loading of goods is supervised to ensure accuracy of deliveries and efficiency of the process to ensure safe and effective deliveries of goods.
  
• Ensure the effective and efficient deployment of delivery vehicles and support staff.
  
• Ensure the accurate and timely delivery of export orders in keeping with established export procedures.
  
• Ensure that inbound and outbound containers are handled in accordance with set procedures to ensure safety of stock and in the supply chain.
  
• Monitor inbound containers to ensure minimal charges if any caused by undue delays in off-loading /destuffing.
  
• Liaise with customers (external and internal) to provide information on unit cost shipping or delivery date any anticipated delay and additional information needed.
  
• Compute total charge for merchandise or services and shipping charges.
  
• Prepare invoices and shipping documents.
  
• Route or relay orders to specified department or unit to prepare and ship orders to designated locations.
  
• Confer with sales or common carrier personnel to expedite or trace merchandise or delayed shipments.
  
• Review orders for completeness according to reporting procedures and forward incomplete orders for further processing.
  
• Calculate and compile statistics and prepare reports for management.
  
• Check inventory control to determine availability of merchandise and notify department of order that would deplete stock.
  
• Recommend types of packing or labeling needed on order.
  
• Plan and conduct meetings with staff to ensure compliance with established practices to implement new policies and appraise employees of any changes to current standards.
  
• Observe and monitor direct/indirect reports performance to ensure adherence to the business units policies and procedures.
  
• Observe and monitor employee performance to ensure adherence to the business units policies and procedures.
  
• Carry out performance appraisals as per companys procedure in ensuring that reviews are ongoing and results are used to help employees improve performance which includes development of employees for future advancement when possible.
  
• Implementation of productivity/quality metrics and of incentive programs designed to minimize costs and enhance efficiency.
  
• Plan design and lead the appropriate measures metrics and models to drive improved performance and efficiency of the organization structure that best meets the current and future needs.
  

Requirements