Payment Specialist
Share
Job Location:
Washington, AR - USA
Monthly Salary:
Not Disclosed
Posted on:
14 hours ago
Vacancies:
1 Vacancy
Job Summary
Payment Specialist
Who We Are:
ThinkTek LLC is a fast-growing Certified SBA 8(a) and Service-Disabled Veteran-Owned Small Business (SDVOSB) company. We specialize in providing management and technology consulting services to support the business and technology modernization efforts of the Federal Government. ThinkTek was formed with the specific purpose of providing its clients a tailored solution around Program & Project Management Strategic Planning and IT Operations.
Position Overview
Under the technical direction of Direct Hire (DH) staff in the Office of Finance junior-level personnel support USAID payment operations including document control voucher processing commercial invoice review and Intra-Governmental Payment and Collection (IPAC) transactions. Personnel work jointly with USAID direct hire staff to ensure invoices and payment documents are properly received reviewed routed recorded and scheduled for payment in compliance with federal laws regulations contractual requirements and Agency policies. This labor category supports a high-volume time-sensitive payment environment and performs non-inherently governmental functions under established procedures.
Key Responsibilities
Log and track commercial invoices IPAC transactions and related payment documents in the Phoenix accounting system to support document control auditability and payment tracking.
Disseminate route and track vouchers through ASIST and other Agency systems to project officers and approving officials for required administrative approvals.
Input critical voucher and invoice data into Phoenix including arrival dates discount dates invoice amounts periods covered and related accounting information to enable timely payments.
Identify document and communicate deficiencies in invoice submissions by vendors and employees; coordinate corrective actions and follow up to ensure resolution.
Prepare supporting documentation and assist in tracking stop-payments on undelivered checks and obtaining copies of canceled checks through the Department of the Treasury.
Examine commercial invoices and IPAC transactions to ensure legality accuracy and compliance with contractual provisions and federal regulations including verification that services were rendered costs are allowable and payees and amounts are properly scheduled.
Apply Prompt Payment Act provisions by identifying late payments supporting calculation of interest penalties and assisting with corrective processing as applicable.
Maintain organize and reconcile physical and electronic payment files to ensure records reconcile with the Office of Acquisition and Assistance (OAA) and support award and contract closeout.
Perform research and analysis to support reconciliation of vendor files and payment records in Phoenix including subsidiary ledger and general ledger reconciliation activities.
Monitor analyze and record IPAC charges and credits from other government agencies ensuring transactions are supported by documentation accurately recorded and allocated to correct appropriations.
Apply working knowledge of federal payment processing policies including the Prompt Payment Act applicable provisions of the Code of Federal Regulations (CFR) and Agency payment procedures when reviewing and processing vouchers.
Utilize federal financial management systems including Phoenix and ASIST and support electronic and paperless payment processes in accordance with established procedures.
Review invoices and vouchers for completeness accuracy and compliance exercising attention to detail when processing payment documentation and reconciling vendor and IPAC transactions.
Communicate clearly and professionally with vendors project officers and Agency stakeholders regarding payment documentation requirements deficiencies and resolution status.
Perform duties independently in a high-volume time-sensitive environment while managing multiple payment actions concurrently.
Follow established procedures and internal controls while maintaining confidentiality of financial vendor and payment-related information.
Minimum Qualifications
High School Diploma or GED and three (3) years of experience supporting government payment processing document control or invoice tracking; or eight (8) years of directly related experience in lieu of education.
**THIS POSITION IS CONTINGENT UPON CONTRACT AWARD**
ThinkTek LLC is proud to be an Equal Opportunity Employer (EOE) making decisions without regard to race color religion creed sex sexual orientation gender identity marital status national origin age veteran status disability or any other protected class. ThinkTek offers medical dental and vision insurance to all full-time employees; PTO and a variety of other paid leave options are also available. You can read more about ThinkTek benefits at Experience:
IC
Key Skills
- Sales Experience
- Crane
- Customer Service
- Communication skills
- Heavy Equipment Operation
- Microsoft Word
- Case Management
- OSHA
- Team Management
- Catheterization
- Microsoft Outlook Calendar
- EHS
About Company
balancing technology & strategy to deliver innovation who we serve who we are ThinkTek LLC, a Certified SBA 8(a), Service-Disabled Veteran-Owned Small Business (SDVOSB), ISO 9001-certified, and official ServiceNow Partner, is a trusted provider of advanced analytics, IT modernization, ... View more
