Construction Admin Assistant

Construction Administrative Assistant

Location: Birmingham AL
Department: Project Management / Construction Operations
Reports to: Senior Project Manager
Employment Type: Full-time salaried
Compensation: Competitive salary benefits

About Creature

Creature is a vertically integrated DesignManufactureConstruct (DMC) company built to eliminate the friction waste and handoffs of traditional construction. We operate as one enterprisealigning design construction self-perform trades and finance around disciplined execution. At Creature administrative excellence is not overhead; it is a force multiplier that enables projects to move faster cleaner and with greater reliability.

Purpose of the Role

Provide disciplined administrative leadership that keeps projects moving information flowing and teams focused on execution. The Construction Administrative Assistant exists to create order accuracy and reliability across project documentation systems and communicationsupporting Project Managers and Operations Leadership in delivering predictable results.

Key Accountabilities

1) Project Administration & Field Support

Serve as a trusted administrative partner to Project Managers. Support daily project needs maintain accurate project records assist with project startup and closeout and ensure documentation is complete organized and accessible.

2) Documentation & Process Discipline

Own document control across Procore Box and Creature systems. Support submittals RFIs meeting minutes permits inspections and closeout documentation while enforcing Creature standards for routing logging and storage.

3) Compliance & Risk Management Support

Manage lien rights through LevelSet Certificates of Insurance through MyCOI and assist with state local trade and specialty licensing requirements. Ensure compliance documentation is accurate and up to date.

4) Financial & Payroll Support

Assist with pay applications invoice routing job cost documentation and time entry review to support clean payroll and financial processing. Escalate discrepancies proactively to Project Managers.

5) Continuous Improvement & Scalability

Identify breakdowns or inefficiencies in administrative workflows. Help standardize repeatable processes that allow Creature to scale projects without chaos.

What Exceptional Execution Looks Like

• Project documentation is complete accurate and easy to find.
• Pay applications invoices and closeout materials move without delay.
• Project Managers trust the systems and information supporting their work.
• Compliance risks are identified early and addressed proactively.
• Administrative processes get cleaner and faster over time.

Traits That Define Success

• Ownership Mentality Treats project information as a responsibility not a task list.
• Compelling Conscientiousness Notices details others miss and fixes issues before they escalate.
• Organization & Discipline Keeps multiple projects moving without confusion or dropped balls.
• Clear Communication Communicates professionally and keeps teams aligned.
• Growth Mindset Seeks to improve systems and grow within construction operations.

Required Qualifications

• 2 years of administrative experience in a construction-based company.
• Strong organizational skills with high attention to detail.
• Ability to support multiple projects and shifting priorities.
• Clear written and verbal communication skills.
• Proficiency in Microsoft Office; experience with Procore preferred.

Preferred Qualifications

• Experience supporting Project Managers or Operations Leadership.
• Familiarity with construction documentation (RFIs submittals permits).
• Exposure to construction accounting or job cost systems.
• Interest in long-term career growth within construction operations.

Why Creature

• Stable salaried role in a growing integrated builder.
• Clear expectations and structured systems.
• Opportunity to develop a long-term career in construction operations.
• Culture that values ownership accuracy and professionalism.

Creature is an equal opportunity employer. We build better projects by building disciplined systems and people who take ownership.

Required Experience:

Manager