Accounts Payable Specialist
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Job Location:
Novato, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Accounts Payable Specialist (Hybrid Marin County)
Full-time Non-Exempt Hybrid (minimum 2 days onsite/week) Marin County (North Bay)
A mission-driven organization in Marin County is hiring an Accounts Payable Specialist to support a collaborative finance team. This role is ideal for a detail-oriented AP professional who enjoys building strong internal partnerships improving processes and owning end-to-end payables expense and related accounting tasks.
What youll do
Youll support the finance function with a wide range of AP and accounting responsibilities including:
- Run the accounts payable process: invoice coding data entry check voids positive pay check distribution for signature mailing checks ACH entry and resolving invoice/payment discrepancies.
- Contract and policy compliance support: ensure new contracts follow internal policies by obtaining approvals and maintaining/updating contract records in the accounting system.
- Credit card program administration: issue/cancel cards reconcile receipts pay monthly billings and work with the card provider to resolve disputes.
- Expense reporting administration: manage user accounts train users approve/pay expense reports and import transaction activity into the accounting system.
- Vendor documentation and 1099s: maintain W-9s for all vendors and collect W-9s before paying new vendors; analyze year-end vendor activity and prepare/transmit 1099s.
- Fixed assets journal entries: maintain the fixed asset register prepare monthly reconciliations and post journal entries (accruals prepaid expenses fixed asset entries and other items as needed).
- Reconciliations and reporting: reconcile balance sheet accounts review online banking activity daily (including ACH returns) and support budget-to-actual reconciliations for administrative expenses on a monthly/quarterly/annual basis.
- Department support: act as a primary point of contact for teams with questions about administrative expense transactions and help with operating expense budgeting.
What were looking for
- Proven experience inaccounts payableand general accounting support (invoice processing reconciliations vendor coordination).
- Strong attention to detail and ability to manage multiple priorities and deadlines.
- Comfort working cross-functionally and communicating clearly with internal teams and vendors.
- Experience with accounting systems expense platforms and online banking workflows (positive pay/ACH) is helpful.
Work setup
- Hybrid role requiring at least two days onsite per week.
Compensation
- 75-80K/year
Required Experience:
IC
Key Skills
- Business Continuity Planning
- Food Technology
- ABAP
- Import
- Electrical & Automation
- Adobe
