Accounts Payable Specialist
Share
Job Location:
Novato, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Accounts Payable Specialist (Hybrid Marin County)
Full-time Non-Exempt Hybrid (minimum 2 days onsite/week) Marin County (North Bay)
A mission-driven organization in Marin County is hiring an Accounts Payable Specialist to support a collaborative finance team. This role is ideal for a detail-oriented AP professional who enjoys building strong internal partnerships improving processes and owning end-to-end payables expense and related accounting tasks.
What youll do
Youll support the finance function with a wide range of AP and accounting responsibilities including:
Run the accounts payable process: invoice coding data entry check voids positive pay check distribution for signature mailing checks ACH entry and resolving invoice/payment discrepancies.
Contract and policy compliance support: ensure new contracts follow internal policies by obtaining approvals and maintaining/updating contract records in the accounting system.
Credit card program administration: issue/cancel cards reconcile receipts pay monthly billings and work with the card provider to resolve disputes.
Expense reporting administration: manage user accounts train users approve/pay expense reports and import transaction activity into the accounting system.
Vendor documentation and 1099s: maintain W-9s for all vendors and collect W-9s before paying new vendors; analyze year-end vendor activity and prepare/transmit 1099s.
Fixed assets journal entries: maintain the fixed asset register prepare monthly reconciliations and post journal entries (accruals prepaid expenses fixed asset entries and other items as needed).
Reconciliations and reporting: reconcile balance sheet accounts review online banking activity daily (including ACH returns) and support budget-to-actual reconciliations for administrative expenses on a monthly/quarterly/annual basis.
Department support: act as a primary point of contact for teams with questions about administrative expense transactions and help with operating expense budgeting.
What were looking for
Proven experience inaccounts payableand general accounting support (invoice processing reconciliations vendor coordination).
Strong attention to detail and ability to manage multiple priorities and deadlines.
Comfort working cross-functionally and communicating clearly with internal teams and vendors.
Experience with accounting systems expense platforms and online banking workflows (positive pay/ACH) is helpful.
Work setup
Hybrid role requiring at least two days onsite per week.
Compensation
75-80K/year
Required Experience:
IC
