Legal PA Tax and Private Client

This role sits within our Tax & Private Client Team in our London office providing support to our Lawyers and Partners based within the UK.

Responsibilities

• Diary management responsibilities include making appointments organising meetings and ensuring the smooth running of such meetings including ordering refreshments etc. as appropriate.
• File management responsibilities. Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date.
• Undertake e-mail management (manage inbox and file e-mails) ensuring that urgent emails are promptly picked up by fee earners or forwarded to another fee earner in their absence.
• Proactive client liaison including taking messages pass on information and deal with simple queries.
• Build relationships with other teams including finance to take responsibility for chasing WIP and financial matters for partners
• Handling documents some of which are large making amendments and working to deadlines
• Assist Partner/Fee Earner with billing preparing billing guides and liaising with the billing team as needed updating schedule of invoices and following up with Partner/Fee earner to ensure sent out in a timely fashion
• Responsible for coordination of marketing events of up to 50 people and liaising with the events team internally on larger events.
• Manage the production of all documents including restyling using house styles and client document styles (even those not typed personally) from initiation to delivery back to the relevant fee earner involving Document Specialists as required.
• Organising conference calls on behalf of the fee earners in a timely fashion.
• Organising transport accommodation and related documentation for international travel and domestic travel between offices as required.
• Prepare client registration documents engagement/assignment letters conflict checks money laundering and audit Letters with direction from partner/fee earner.
• Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients.
• Audio and copy typing of legal documentation and correspondence to a high standard.
• Maintain CRM by updating InterAction and maintaining fee earner contact lists and updating calendar invites with the correct BD information.
• Support Marketing and Business Development administration e.g. prepare alerters invites web profiles presentations contact sheets tenders bids etc.
• Arranging events.
• Any additional ad hoc tasks as required.

Experience and Knowledge

• Experienced administrator or Secretary/PA with previous experience in a legal environment.
• Must have an understanding of diary management organisation and prioritisation skills.
• Must be able to communicate effectively and build good relationships with clients and staff within the firm.
• Must work well as part of a team and be a role model and mentor to the junior members of the team.
• Microsoft Office IT skills Word Excel PowerPoint Publisher Outlook (Fieldfisher uses Microsoft 365).
• Must be a competent typist.
• Must be competent at producing legal documents to a high standard.
• Professional telephone manner and the ability to accurately record and pass on messages.
• Understanding of using a computerised finance system (Fieldfisher use Evergreen).
• Understanding of using a Client Relationship Management system (Fieldfisher use InterAction).

Personal attributes

• Must be able to pre-empt and demonstrate initiative in ensuring the workload is managed efficiently maintaining effective communication with the fee earner at all times.
• Must have a can do approach and be willing to develop the role to ensure a high level of unsupervised support as far as can be attainable is provided.
• Must be able to work autonomously and aim to resolve problems identify solutions with minimum of supervision and direction

Who are we looking for

• We dont have a type. We believe our differences are our strengths; varied cultures approaches and experiences can only benefit us.

What do we offer

• You can be yourself: It takes everyone to make us who we are. Were a culture of diverse perspectives with each of us making unique contributions that make us better together.
• In the office or WFH: We think the best balance is more time in the office than at home so we operate a 60:40 rule.
• Beyond salary: We offer plenty of benefits; private medical insurance health cash plan dental insurance life assurance critical illness insurance matched pension contributions up to 7% holiday trading plus many more. Visit:Reward & Benefits Fieldfisher.
• Come for the WOW views: Riverbank House is in the City just next to London Bridge with stunning views of The Shard and Tower a short walk from Monument/Bank.
• Nurturing your talent:Take a build a career approach to your training. Youll be on a pathway but free to wander if you see something youd like to study more closely.
• Funnel your interests: You have a life outside work and we can help it to flourish. Join clubs affinity networks inclusive events and pro bono/charity initiatives.

Inclusion is not exclusive:

If all our differences are highlighted no one stands out for being different. At Fieldfisher all our rich diversity is celebrated.

We will provide the equipment to allow you to shine at the interview and beyond. Just let us know what you need.

For accessibility information on our London office visit:Accessing Fieldfisher London Fieldfisher Fieldfisher

What to do next:

• Click Apply Now complete an online application and upload a CV.
• Successful applications will be invited to a 2030-minute introductory call with a recruiter.
• Every role recruits differently. But well always let you know what to expect from the process so you get no surprises.
• For hybrid opportunities youll be invited to visit our offices for a face-to-face meeting.
• We try to make sure the process takes around 2-3 weeks only but we cant always promise that. We will work around everyones availability. You can contact us at.

We recruit on a rolling basis. Your application may be reviewed before the application deadline. We accept applications until we have filled the role.

We are not a UK firm with offices in Europe. We are a European law firm at our core. While our HQ is London we are spreading across addition to UK China and Silicon Valley we have offices in Austria Belgium France Germany Ireland Italy Luxembourg the Netherlands Poland and Spain.

With 1800 people across 28 offices across 14 countries you might expect an impersonal office culture but you will find a homely family feel even in the largest offices.

Quality on both sides
Across all our offices and jurisdictions are market-leading practices in corporate/M&A finance real estate energy and natural resources technology and life sciences.

We count as clients large corporations including major technology firms pharmaceutical and life sciences companies energy suppliers infrastructure companies global banks and financial institutions.

We aim to ensure equality of opportunity and are actively working towards improving the diversity of our staff. Applications will be considered on merit and the applicants suitability to meet the requirements of the role.