Administrative Assistant (50, Temporary)

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Position Title:

Job Category:

Employment Type:

Job Profile:

Job Duties:

This position provides communicative administrative and event support to the NEW Manufacturing Alliance and the North Coast Marine Manufacturing Alliance with a primary focus on maintaining a strong digital presence and ensuring smooth day-to-day operations. This position reports to the Executive Director and is based out of their Appleton office.

Key Job Responsibilities:

• Take meeting minutes track follow-up action items coordinate follow-up with meeting participants regarding next steps and schedule meetings for staff and leadership as needed

• Prepare and maintain spreadsheets correspondence surveys reports flyers name

  badges presentations programs outlines and budgets

• Maintain and regularly update the NEW Manufacturing Alliance and North Coast

  Marine Manufacturing Alliance websites using the WordPress platform

• Assist with travel arrangements and room reservations

• Optimize website content for clarity accuracy and visibility ensuring information is

  current and aligned with organizational priorities

• Assist with the planning preparation and on-site support of special events and meetings

• Support the design and production of marketing and promotional materials including flyers posters banners and multimedia content

Department:

Continuing Education

Compensation:

Minimum hourly compensation of $17.50.

Required Qualifications:

• Experience using WordPress and Microsoft Office applications (Word Outlook Excel)
• Familiarity with Adobe design tools
• Strong organizational skills attention to detail and ability to manage multiple priorities

Preferred Qualifications:

• H.S. Diploma

Conditions of Appointment:

Position is a temporary approximate 9-month part-time (50%)University Staff appointment.This position will work 20 hours per week scheduled between 8:00am and 4:45pm Tuesday through Thursday in agreement between the selected candidate and the Executive Director. Will report from the Executive Directors Appleton office and may have the option to work a hybrid schedule subject to approved telecommuting request. Some travel is required for necessary meetings workshops conferences etc. Occasional evening
and and/or weekend work is expected and will be assigned by supervisor as needed.

How to Apply:

Contact Information:

The Successful Candidate

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition the successful candidate will have strong oral written interpersonal and organizational skills demonstrated integrity and strong leadership and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity promoting environmental sustainability encouraging engaged citizenship and serving as an intellectual cultural and economic resource.

Benefit Details

The Universities of Wisconsin provides an excellent benefits package to meet the diverse needs of its employees. For benefits eligible positions this includes several health insurance options with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental vision several life insurance options AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS) where employer contributions begin immediately and employees are fully vested after 5 years of service. The Universities of Wisconsin also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition eligible employees receive several types of paid leave benefits which are prorated for employees working less than 100%. This includes 9 legal holidays 36 hours of personal holiday and between 96-130 hours of sick leave annually and paid parental leave. Eligible employees earn 13-27 days of vacation each year depending on years of service and employment type.

For more details please review the benefit quick guide linked below.

• UW System Employee Benefits Brochure

• Total Compensation Estimator

Employee Misconduct

All final candidates will be asked to provide names email contact information and/or phone numbers for three (3) references with at least one being from a manager or supervisor during the interview process. All final candidates must be asked prior to hire whether they have been found to have engaged in are currently under investigation for or left employment during an active investigation in which they were accused of employee misconduct sexual violence or sexual harassment. When obtaining employment reference checks these same misconduct sexual violence or sexual harassment questions must also be asked.

Confidentiality Statement

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See . sec. 19.36(7).

Annual Security Report

For more information regarding the University of Wisconsin-Green Bay and the surrounding area see ourCampus and Communitysection. For Campus Safety information see ourUniversity Police websiteand ourAnnual Security Report(for a paper copy please contact the Office of Human Resources at ). This report includes statistics about reported crimes as well as information about crime prevention and campus security policies and procedures.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.