Business Services Open Rank Professional (Senior – Principal)

Job Summary:

Nature of Work

The Assistant to the Chair supports the Chair of the Department of Surgery (DOS) and provides high-level support to ensure the Chairs duties and responsibilities are carried out effectively. This position reports to the Director of Operations. The person in this role must consistently demonstrate professionalism and represent the Chair Department faculty and staff with the highest standards. The Assistant to the Chair will collaborate with all parts of the communityboth internal and externaland will proactively seek innovative and suitable solutions to overcome any challenges in achieving the Chairs goals for the Department.

The Assistant to the Chair will oversee the DOS Chair schedule which is critical to the Chairs effectiveness. This position will be intimately involved in the day-to-day use of the Chairs time while keeping in mind all specific directions given by the Chair. It is also imperative that this role balances the demands of both DOS Chair responsibilities and general administrative duties for the overall department administrative structure. This includes coordination with the support professionals within all eight divisions of the DOS its affiliates and hospital partners.

This position is required to be on site Monday through Friday with options to be hybrid. Any remote requests are subject to approval.

Supervision Received

This position reports to the Department of Surgery Director of Operations.

Supervision Exercised

This position does not supervise others.

Duties

Executive Assistance (80%):

• Oversee the DOS Chair schedule and prioritizing appointment requests.

• Oversee the Chairs/business-related travel - this includes preparing itineraries making reservations solving travel challenges and processing reimbursement and travel expenses in a timely manner.

• Maintain all files electronic and paper related to or used by the Chair.

• Provide ad hoc support to the Chair as needed which may include but is not limited to:

  • Oversee credentialing by the University of Colorado Hospital and affiliates.

  • Serving on or providing administrative support to committees programs projects and events involving the Department.

  • Submitting articles; analyzing and/or extracting research publications.

  • Providing administrative and travel support for visiting job candidates speakers and visitors to the Department.

• Review edit and suggest modifications regarding correspondence required by the Chair as appropriate to ensure the highest level of consistent quality.

• Act as a personal representative of the Chair for contacts within the Department and across the School of Medicine whether in person on the phone or via electronic or written means.

• Work professionally and cordially with the Surgery Administrative staff to ensure coverage of the Chairs directives and assignments.

• Provide executive-level customer service for those coming to the Chairs office and interacting with the Chair via correspondence.

• Coordinates with the Communications Program Manager on internal communications.

• Perform other duties as assigned.

Business Administration (10%):

• Perform financial research and compile accurate data to develop reports or spreadsheets as requested.

• This roles serves as secondary support to the Vice Chair of Administration for DOS.

• Support daily administrative tasks at the department level including direct service of main telephone line; incoming calls.

• Acts as a primary for supply ordering of department administration and Chair supplies.

• Acts as a primary for daily maintenance of stocking and inventory management of the administrative lounge.

• Manage and lead multiple projects which cross DOS and affiliate partners.

  • Maintain an understanding of the crossover of these two offices and respond to inquiries and requests in an accurate and professional manner.

• Principal Level: Provide advance level project management for the DOS Administration Office.

• Principal Level: Acts as Subject Matter Expert (SME) on project management and coordination.

• Principal Level: Oversee various DOM initiatives and projects and ensures that each moves forward in a coordinated consolidated and concerted manner.

• Assist with special projects as assigned.

Meeting & Event Planning for the Chair activities (10%):

• Taking minutes at meetings and training sessions.

• Coordination of IT and AV equipment virtual meeting software etc.

• Provide support for the preparation of conferences presentations speeches meetings and training sessions. This includes Executive Committee Meetings Faculty Meetings and any ad hoc Chair initiated meetings.

• Creation and oversight of budgets for special events sponsored by the Department.

  • Adequately understand track and adhere to assigned budgets for events and projects not to exceed the designated amount as directed by the Director of Finance and Administration.

• Principal Level: Manage standing meetings staff high level enterprise meetings.

• Principal Level: Provide concise written documentation of these events.

• Principal Level: Independently prioritize needs and follow-up on outstanding needs.

• Principal Level: Act as SME in facilitating executive level meetings.

• Perform other duties as assigned.

Work Location:

Onsite this role is expected to work onsite in Aurora Colorado Monday through Friday with options to be hybrid. Any remote requests are subject to approval.

Why Join Us:

The University of Colorado Anschutz Department of Surgery offers a compelling opportunity for a Director of Operations who wants to lead within a prestigious mission-driven academic medical environment. As part of the largest academic health center in the Rocky Mountain region with nationally recognized hospitals and a major research enterprise youll support a department committed to innovating surgical care curing through discovery and educating future leadersadvancing clinical care research breakthroughs and training programs that impact patients locally and this strategic role youll work closely with world-class faculty and administrative leaders to optimize operations enhance quality and safety and translate organizational goals into measurable resultshelping shape the future of surgical practice and academic medicine within a dynamic highly collaborative and impactful academic health system.

Why work for the University

We haveAMAZINGbenefits and offerexceptional amounts of holiday vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability Life Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

ECO Pass: Reduced-rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Senior Level:

• Bachelors degree in education psychology business public administration health care educational technology social science liberal arts communications accounting finance library science or a directly related field from an accredited institution.

  • A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelors degree on a year for year basis.

• Two (2) years of professional level administration experience.

Principal Level:

• Bachelors degree in education psychology business public administration health care educational technology social science liberal arts communications accounting finance library science or a directly related field from an accredited institution.

  • A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelors degree on a year for year basis.

• Three (3) years of professional level administration experience.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Five (5) or more years of experience in an executive-level administrative support role.

• Experience in an academic healthcare environment.

• Experience providing administrative and technical assistance to faculty and staff within higher education and/or medical education environment.

• Experience working with UCD software such as Marketplace Concur and Peoplesoft.

Knowledge Skills and Abilities:

• Ability to communicate effectively both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Ability to manage and maintain complex sensitive and confidential information.

• Advanced skills in Microsoft Office Suite video conferencing platforms.

• Phone system knowledge and etiquette.

• Excellent time management and organizational skills with the ability to manage multiple projects.

• Ability to multitask and move from one task/duty to another without errors despite frequent interruptions.

• Strong sense of urgency and the ability to take direction and prioritize projects.

• Ability to realize the work units mission statement vision and goals as set forth by the Chair.

• Excellent research skills and attention to detail.

• Ability to use independent judgment to coordinate various projects and meet multiple deadlines.

• Ability to effectively explain processes and procedures.

• Demonstrated problem-solving skills.

• Ability to work independently with minimal supervision.

• Ability to adequately understand budgets for events and projects.

Conditions of Employment:

This position will be provided with a University of Colorado procurement card and will be expected to fully comply with all rules and policies of the procurement card program and the departments specific policies and budgets.

How to Apply:

For full consideration please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to the listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references including name address phone number (mobile number if appropriate) and email address

Questions should be directed to: Joanne Penny

Screening of Applications Begins:

Immediately and continues until 02/14/2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

Principal Professional: $67611 - $86001

Senior Professional: $58792 - $74784

The above salary range (or hiring range) represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal state and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity and we encourage individuals from all backgrounds to apply including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act please contact the Human Resources ADA Coordinator at .

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty staff students and visitors. To assist in achieving that goal we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and othervaccine-preventable diseases. If you work visit or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work visit or volunteer addition if you work in certain research areas or perform certain safety-sensitive job duties you must enroll in theoccupational health medical surveillance program.