Executive Admin Assistant
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Job Location:
Monthly Salary:
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
Role Overview:
The Executive Administrative Assistant provides high-level administrative support to senior executives ensuring smooth operations effective communication and efficient workflow. The role requires discretion professionalism and strong organizational skills to manage executive schedules correspondence and office operations.
Key Responsibilities
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Manage and maintain executive calendars including scheduling meetings appointments and travel arrangements
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Prepare edit and proofread correspondence reports presentations and other business documents
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Act as the first point of contact for internal and external stakeholders ensuring professional communication and follow-up
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Coordinate meetings conferences and events including logistics materials and minute-taking
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Maintain and organize confidential files records and office systems to ensure accessibility and compliance
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Assist with project coordination tracking deadlines and following up on action items
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Handle incoming calls emails and inquiries prioritizing urgent matters and delegating when appropriate
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Liaise with internal departments and external partners to facilitate smooth operations and efficient workflow
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Support executive decision-making by providing timely information research and administrative assistance
Education & Experience
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Bachelors degree in Business Administration Management or related field preferred
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Minimum of 35 years of experience providing executive-level administrative support
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Experience managing complex calendars travel arrangements and executive communications
Specialized Skills & Competencies
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Excellent organizational time management and multitasking skills
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Strong written and verbal communication skills
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Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other office software
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Ability to maintain confidentiality and exercise discretion in sensitive matters
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Strong interpersonal skills and the ability to build positive working relationships
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Detail-oriented proactive and capable of anticipating executive needs
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Ability to work under pressure and meet tight deadlines
Work Environment & Conditions
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Normal office environment
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May require occasional extended hours or travel
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Fast-paced and dynamic workplace
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
