Administrative Assistant IV & Front Office Receptionist

JOB TITLE:

Administrative Assistant Level IV and Front Office Receptionist

SUMMARY OF POSITION/PURPOSE:

To complete duties as listed below.

SUPERVISOR:

Assistant Superintendent

SUPERVISES:

N/A

EDUCATION REQUIRED/PREFERRED:

High School Diploma

EXPERIENCE REQUIRED/PREFERRED:

Minimum three years experience in related profession.

CERTIFICATE/LICENSE:

N/A

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

1. Perform fingerprinting services for background checks in accordance with district state and federal requirements; verify identification ensure proper documentation maintain equipment and supplies and uphold strict confidentiality throughout the process.
2. Greet and assist visitors in a professional courteous and helpful manner
3. Answer screen and route incoming phone calls and emails appropriately
4. Maintain a welcoming organized and secure reception area
5. Provide general information to the public regarding district programs procedures and contacts
6. Receive sort and distribute mail deliveries and interoffice correspondence
7. Schedule appointments and manage calendars for district administrators as assigned
8. Assist with document preparation copying scanning filing and data entry
9. Maintain confidentiality of sensitive student personnel and district information
10. Assist with district events meetings and trainings as needed
11. Monitor building access and follow visitor sign-in and security procedures
12. Support other administrative staff and departments with clerical tasks as assigned

1. Assists with Sunshine Committee initiatives.
2. Compiles and submits reports as required by District Office.
3. Builds templates for reports that need to be generated on the school computer.
4. Type correspondence for Administration.
5. Other duties as assigned.

KNOWLEDGE SKILLS & ABILITIES REQUIRED:

1. General computer skills
2. Data Base Management
3. Spreadsheet use
4. Proficiency with Microsoft Office and/or Google workspace
5. Ability to work with staff student and public in a positive and professional manner.
6. Ability to multi-task with few or no errors.
7. Maintain confidentiality of school records under FERPA and HIPPA guidelines.

KNOWLEDGE SKILLS & ABILITIES PREFERRED:

1. Bilingual

PRIMARY JOB LOCATION:

Position is primarily in an office setting.

TERMS OF EMPLOYMENT (LENGTH OF CONTRACT):

Year Round Employee

EVALUATION PERFORMED BY:

Assistant Superintendent

WORKING CONDITIONS AND PHYSICAL EFFORT:

Employees work:

Requirements While Performing Job:

Requirements for pushing lifting pulling or carrying obstacles of weight

Must be capable of working under unusual conditions such as:

Vision Demand and Capabilities Hearing Demands and Capabilities

This position will be paid according to the Administrative Assistant Salary Schedule: Consolidated Schools provides all training required by OSHA to ensure employee safety.

***IF CHOSEN APPLICANT MAYNEED TO RE-APPLY FOR PERMANENT POSITION AT THE END OF THE2025-2026ACADEMIC YEAR

Required Experience:

Junior IC