Document Management Lead

Washington, AR - USA

Monthly Salary: Not Disclosed

Posted on: 11 hours ago

Vacancies: 1 Vacancy

Job Summary

Document Management Lead
Washington D.C. 20250 Full Time Senior Level

Position Overview

The Document Management Lead will serve as the strategic authority for all enterprise wide document management initiatives. Reporting to the Director of Information Governance you will design implement and continuously improve the organizations document management ecosystem-including platforms processes and policies-to ensure secure compliant and efficient handling of information assets. A key part of the role is to identify and execute opportunities to consolidate redundant functionality streamline workflows and eliminate duplication across business units.

Key Responsibilities

Area	Primary Duties
Strategic Leadership	Define the vision roadmap and governance model for enterprise document management (EDM) solutions. Align EDM strategy with corporate risk compliance and digital transformation objectives.
Solution Architecture & Implementation	Design configure and oversee the deployment of enterprise grade DMS platforms (e.g. OpenText SharePoint Laserfiche DocuWare or comparable). Lead cross functional integration projects (CRM ERP HRIS etc.) to ensure seamless document capture storage and retrieval.
Process Optimization	Conduct a comprehensive audit of existing document repositories and workflows. Identify overlapping functionalities and develop consolidation plans that reduce operational cost and improve data quality.
Governance & Compliance	Establish policies for classification retention access controls and disposition in accordance with federal regulations (e.g. NIST FISMA FOIA GDPR where applicable). Partner with Legal Compliance and Security teams to monitor adherence and conduct periodic audits.
Stakeholder Management	Serve as the primary liaison between IT business units and external vendors. Facilitate workshops training sessions and communication campaigns to drive adoption and best practice usage.
Performance Monitoring	Define KPIs (e.g. retrieval time duplication rate storage cost per GB) and produce regular executive dashboards. Implement continuous improvement cycles based on analytics and user feedback.
Team Development	Mentor a small team of document management analysts and administrators. Foster a culture of knowledge sharing and professional growth.

Required Qualifications

Category	Requirements
Education	Bachelors degree in Information Management Computer Science Library Science Business Administration or a related field. (Masters preferred)
Experience	Minimum 8 years of progressive experience with enterprise document management systems and information governance. At least 4 years in a lead or senior role overseeing multi site multi department DMS implementations.
Technical Skills	Deep expertise in at least one major DMS platform (OpenText Content Suite Microsoft SharePoint Laserfiche Alfresco etc.). Strong understanding of metadata architecture taxonomy development OCR version control and workflow automation (e.g. Power Automate Nintex). Proficiency with API based integrations and scripting (PowerShell Python or JavaScript).
Analytical Ability	Demonstrated success in conducting system audits mapping duplicate processes and delivering measurable consolidation outcomes.
Regulatory Knowledge	Familiarity with U.S. federal information security and records management standards (NIST SP 800 53 FISMA FOIA NARA GDPR/CCPA basics).
Leadership & Communication	Excellent interpersonal and presentation skills; ability to influence senior leadership and drive cross functional consensus.
Project Management	Proven ability to manage complex multi phase projects-PMP or PRINCE2 certification is a plus.

Preferred (Nice to Have) Attributes

Certifications: Certified Information Professional (CIP) Certified Records Manager (CRM) or ISO 15489 records management certification.
Experience in a federal agency or a federal contracting environment.
Knowledge of cloud based document repositories (e.g. Microsoft 365 Google Workspace AWS S3) and hybrid deployment models.
Familiarity with emerging technologies such as AI driven document classification intelligent capture and blockchain for provenance.

Document Management Lead Washington D.C. 20250 Full Time Senior Level Position Overview The Document Management Lead will serve as the strategic authority for all enterprise wide document management initiatives. Reporting to the Director of Information Governance you will design implement ...

Document Management Lead
Washington D.C. 20250 Full Time Senior Level

Position Overview

Key Responsibilities

Area	Primary Duties
Strategic Leadership	Define the vision roadmap and governance model for enterprise document management (EDM) solutions. Align EDM strategy with corporate risk compliance and digital transformation objectives.
Solution Architecture & Implementation	Design configure and oversee the deployment of enterprise grade DMS platforms (e.g. OpenText SharePoint Laserfiche DocuWare or comparable). Lead cross functional integration projects (CRM ERP HRIS etc.) to ensure seamless document capture storage and retrieval.
Process Optimization	Conduct a comprehensive audit of existing document repositories and workflows. Identify overlapping functionalities and develop consolidation plans that reduce operational cost and improve data quality.
Governance & Compliance	Establish policies for classification retention access controls and disposition in accordance with federal regulations (e.g. NIST FISMA FOIA GDPR where applicable). Partner with Legal Compliance and Security teams to monitor adherence and conduct periodic audits.
Stakeholder Management	Serve as the primary liaison between IT business units and external vendors. Facilitate workshops training sessions and communication campaigns to drive adoption and best practice usage.
Performance Monitoring	Define KPIs (e.g. retrieval time duplication rate storage cost per GB) and produce regular executive dashboards. Implement continuous improvement cycles based on analytics and user feedback.
Team Development	Mentor a small team of document management analysts and administrators. Foster a culture of knowledge sharing and professional growth.

Required Qualifications

Category	Requirements
Education	Bachelors degree in Information Management Computer Science Library Science Business Administration or a related field. (Masters preferred)
Experience	Minimum 8 years of progressive experience with enterprise document management systems and information governance. At least 4 years in a lead or senior role overseeing multi site multi department DMS implementations.
Technical Skills	Deep expertise in at least one major DMS platform (OpenText Content Suite Microsoft SharePoint Laserfiche Alfresco etc.). Strong understanding of metadata architecture taxonomy development OCR version control and workflow automation (e.g. Power Automate Nintex). Proficiency with API based integrations and scripting (PowerShell Python or JavaScript).
Analytical Ability	Demonstrated success in conducting system audits mapping duplicate processes and delivering measurable consolidation outcomes.
Regulatory Knowledge	Familiarity with U.S. federal information security and records management standards (NIST SP 800 53 FISMA FOIA NARA GDPR/CCPA basics).
Leadership & Communication	Excellent interpersonal and presentation skills; ability to influence senior leadership and drive cross functional consensus.
Project Management	Proven ability to manage complex multi phase projects-PMP or PRINCE2 certification is a plus.

Preferred (Nice to Have) Attributes

Certifications: Certified Information Professional (CIP) Certified Records Manager (CRM) or ISO 15489 records management certification.
Experience in a federal agency or a federal contracting environment.
Knowledge of cloud based document repositories (e.g. Microsoft 365 Google Workspace AWS S3) and hybrid deployment models.
Familiarity with emerging technologies such as AI driven document classification intelligent capture and blockchain for provenance.