Accounts Payable Associate Hybrid Role, Wilton, CT

Wilton, CA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Charles Taylor is a highly successful global provider of professional services to the insurance industry. We are seeking a dynamic Staff Accountant to join our finance team in the Wilton CT office. This is a hybrid role.

Job Summary

The role sits within Finance Group Shared Services and is responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate efficient and timely manner. Provide administrative and clerical support by processing verifying and reconciling invoices monitoring expenses and keeping a record of it all for tax purposes. The incumbent will be expected to support and work closely with their assigned Finance Team.

Responsibilities

Receiving and recording invoices: Logging invoices and ensuring they are received accurately and on time. Ensuring vendor invoices are accurate and per purchasing requirements including approvals.
Process outgoing payments in compliance with financial policies and procedures. Prepare weekly payment batches for the approved amount.
Process the employee expenses and the company credit card expenses submitted by employees via application. Verify the backup and request for the bill/receipt copies for proper accounting purposes.
Reconcile and allocate the accounts payable ledger in SUN6/Citrix to ensure that all bills and payments are accounted for and properly posted.
Verify and investigate discrepancies if any by reconciling vendor accounts and monthly vendor statements. Facilitate payment of invoices due by sending bill reminders and contacting clients.
Generate reports detailing accounts payables status monthly including the aging report.
Understands compliance issues around accounts payable processes (W-9 sales tax etc.)
Responding to queries from suppliers contractors and other departments about accounts payable or payments. Contacting vendors to obtain necessary documents needed to process invoice payments such as W9s payment/bank details etc for vendor onboarding.
Preparing maintaining and tracking biweekly payment batches accurately and timely while ensuring all payments are in accordance with company policies and procedures.
Preparing physical checks as well as processing online payments and processing ACH/Wires
Accurately tracking and processing 1099s annually.
Assisting in various Ad Hoc Projects as required
Assisting and supporting with annual audit

Requirements

Bachelors degree with major in Finance and/or Accounting
Proven working experience as Accounts Payable Associate.
Solid understanding of basic bookkeeping and accounting payable principles.
Detail oriented with strong financial analysis skills.
Strong organizational and stress management skills.
Strong Excel skills in managing and manipulating large data.
Adept at building relationships and have strong communication skills both written and verbal.
Ability to prioritize and work under a tight schedule.
Ability to work independently with little to no supervision.
Highly motivated and team player.

Charles Taylor offers a competitive salary commensurate with experience and excellent benefits including medical dental vision life insurance and 401(K) with match. If you are seeking a career where you can achieve great things for great clients in a supportive and collaborative environment then we may be the place for you.

Values
At Charles Taylor our values define our identity principles and conduct. This person will demonstrate and champion Charles Taylor Values by ensuring Agility Integrity Care Accountability and Collaboration.

Equal Opportunity Employer
Here at Charles Taylor we are proud to be an Inclusive Employer. We provide an environment of mutual respect with zero tolerance to discrimination of any kind regardless of age disability gender identity marital/ family status race religion sex or sexual orientation.
Our external partnerships and the dedicated work we do in promoting a transparent and fair recruitment and selection process all contribute to the successful inclusive and diverse culture and environment which we are proud to be a part of at Charles Taylor.

About Charles Taylor
Charles Taylor is an independent global provider of claims solutions insurance management services and technology platforms for all property and casualty markets including commercial property workers compensation and auto/liability. We offer complex loss adjusting technical services third-party administration and managed care programs with specialization in catastrophic aviation energy and marine claims. With over 100 years of expertise at our core we offer a comprehensive suite of solutions across all lines of business to help our clients manage risk.

Required Experience:

Job Summary

Responsibilities

Receiving and recording invoices: Logging invoices and ensuring they are received accurately and on time. Ensuring vendor invoices are accurate and per purchasing requirements including approvals.
Process outgoing payments in compliance with financial policies and procedures. Prepare weekly payment batches for the approved amount.
Process the employee expenses and the company credit card expenses submitted by employees via application. Verify the backup and request for the bill/receipt copies for proper accounting purposes.
Reconcile and allocate the accounts payable ledger in SUN6/Citrix to ensure that all bills and payments are accounted for and properly posted.
Verify and investigate discrepancies if any by reconciling vendor accounts and monthly vendor statements. Facilitate payment of invoices due by sending bill reminders and contacting clients.
Generate reports detailing accounts payables status monthly including the aging report.
Understands compliance issues around accounts payable processes (W-9 sales tax etc.)
Responding to queries from suppliers contractors and other departments about accounts payable or payments. Contacting vendors to obtain necessary documents needed to process invoice payments such as W9s payment/bank details etc for vendor onboarding.
Preparing maintaining and tracking biweekly payment batches accurately and timely while ensuring all payments are in accordance with company policies and procedures.
Preparing physical checks as well as processing online payments and processing ACH/Wires
Accurately tracking and processing 1099s annually.
Assisting in various Ad Hoc Projects as required
Assisting and supporting with annual audit

Requirements

Bachelors degree with major in Finance and/or Accounting
Proven working experience as Accounts Payable Associate.
Solid understanding of basic bookkeeping and accounting payable principles.
Detail oriented with strong financial analysis skills.
Strong organizational and stress management skills.
Strong Excel skills in managing and manipulating large data.
Adept at building relationships and have strong communication skills both written and verbal.
Ability to prioritize and work under a tight schedule.
Ability to work independently with little to no supervision.
Highly motivated and team player.