Workday Business Process & Security Administrator (Remote Eligible, must work EST hours)

Workday Business Process & Security Administrator

GRADE: 14

NON-BARGAINING UNIT

FLSA: EXEMPT

BASIC FUNCTION

The Workday Business Process and Security Administrator is responsible for configuring maintaining and optimizing business processes within the Workday Human Capital Management (HCM) and/or Financials platform. This role ensures that workflows align with organizational policies compliance requirements and operational efficiency. The administrator will collaborate with HR Finance IT and other stakeholders to support system functionality troubleshoot issues and implement enhancements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Configure and maintain and optimize Workday business processes across HCM and/or Financials including approval chains condition rules validations notifications and routing logic.
• Evaluate existing workflows and partner with functional stakeholders to redesign processes that improve efficiency compliance and user experience.
• Monitor troubleshoot and resolve business process errors alerts and escalations ensuring timely resolution and rootâcause analysis.
• Assess the downstream and crossâmodule impacts of proposed configuration changes and system updates.
• Design implement and maintain tenantâwide security architecture including roleâbased access security groups business process security policies and domain permissions.
• Manage user provisioning and deâprovisioning processes in alignment with job responsibilities separation procedures and internal controls.
• Conduct regular audits of security roles and access to ensure compliance with institutional policy regulatory requirements and audit standards.
• Evaluate security implications of Workday releases new features and configuration changes recommending mitigation strategies as needed.
• Design build and maintain custom reports dashboards and calculated fields to support operational and strategic decisionâmaking.
• Ensure data governance standards are upheld across business processes reporting and security configurations.
• Develop and maintain technical documentation configuration records and process artifacts to support audit readiness and knowledge transfer.
• Lead and support testing for Workday feature releases patches and enhancements including regression testing and documentation of impacts.
• Create and deliver training materials and targeted guidance for functional administrators and end users related to business processes and security.
• Perform other duties as assigned.

SUPERVISION RECEIVED

Reports to Manager of Enterprise Applications.

SUPERVISION EXERCISED

May provide project leadership technical guidance and functional oversight related to Workday initiatives; no direct staff supervision required.

MINIMUM QUALIFICATIONS

• Bachelors degree in Information Systems Computer Science Business Human Resources Finance or a related field or an equivalent combination of education and experience.
• Minimum of 24 years of progressively responsible experience in enterprise systems administration ERP support or business process management.
• At least 2 years of hands-on Workday experience with business process configuration and/or security administration.
• Demonstrated experience managing role based security business process frameworks and internal controls in a complex organization.
• Strong analytical troubleshooting documentation and stakeholder communication skills.

PREFERRED QUALIFICATIONS

• Masters degree in a related field.
• Workday certification(s) in HCM Financials Business Process Framework or Security.
• Experience supporting Workday reporting calculated fields and EIBs.
• Experience in higher education public sector or unionized environments.
• Familiarity with audit compliance and regulatory requirements affecting HR and Finance systems.

KNOWLEDGE SKILLS & ABILITIES

• Ability to translate complex business requirements into scalable technical solutions.
• Deep understanding of enterprise governance data security and process standardization.
• Strong facilitation skills for cross functional working sessions and design discussions.âfunctional working sessions and design discussions.
• High attention to detail with the ability to balance risk usability and operational needs.
• Ability to maintain confidentiality and exercise sound judgment.

Physical Requirements: Duties performed causes light fatigue of eyes fingers or other faculties as a result of repetitive motion and/or long periods of standing or sitting. Duties require little physical effort in work with light to moderate (up to 25lbs) easy-to-handle materials.

Working Conditions: Job is performed in general office or comparable working area with many frequent distractions such as noise and interruptions. Work schedules may vary during high volume periods.

Location and Funding:

This position can be based on any of the Vermont State Colleges System campuses. Occasional travel within Vermont or other locations may be required. If hybrid the incumbent must reside within a U.S State that the Vermont State Colleges System is registered to do business in.

Salary Information: Typically this position is scheduled for 40 hours weekly. The budgeted wage for this position is $73000 - $80000 annually.

Physical Requirements: Duties performed cause slight fatigue of eyes fingers or other faculties as a result of repetitive motion and/or long periods of standing or sitting. Duties require little physical effort in work with light to moderate (up to 25lbs) easy-to-handle materials. Duties will occasionally require the climbing of ladders.

Working Conditions: Job is performed in a general office or comparable working area with many and frequent distractions such as noise and interruptions. Work schedule may vary during high volume periods.

This general outline illustrates the type of work which characterizes the job classification. It is not an all-encompassing statement of the specific duties responsibilities and qualifications of individual positions assigned to the classification.

VSCS values individual differences that can be engaged in the service of learning. Diverse experiences from people of varied backgrounds inform and enrich our community. VSCS welcomes all qualified applications including those from historically marginalized and underrepresented populations. VSCS is an equal opportunity employer in compliance with ADA requirements and will make reasonable accommodations for the known disability of an otherwise qualified applicant. Please contact Human Resources for assistance with accommodations at .

All new full-time employees and certain part-time employees will be subject to a criminal background check. Any offer of employment is contingent upon the satisfactory results of this check.

Application Instructions:
In order to be considered please submit a complete application package which includes a cover letter resume/CV employment application and contact information for three professional references at: Experience:

Unclear Seniority