Administrative Associate Digital & Analytics, FAS
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Job Location:
Malvern, PA - USA
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Support the mission. Empower the team. Grow your career.
At Vanguard were on a missionto stand for all investors to treat them fairly and to give them the best chance for investment success. And behind every successful team is someone who keeps the engine running: organized proactive and committed to excellence.
If you thrive in a collaborative environment enjoy bringing clarity to fastmoving work and take pride in supporting others this role is your opportunity to make an impact from day one.
As an Administrative Associate youre not just managing schedulesyoure creating the conditions for our leaders and teams to do their best work. Your support strengthens alignment builds connection and helps deliver exceptional results across the business.
What Youll Do
Calendar & Scheduling
Manage calendars coordinate meetings align logistics and make sure leaders have what they need to show up prepared.
Meeting Support
Organize agendas assemble materials take simple notes and ensure followups are tracked and closed.
Team Coordination
Support team routines events onboarding and communication flow across the group.
Document & Communication Support
Create and update basic documents slides and communications.
Manage distribution lists and ensure information moves clearly and timely.
Administrative Operations
Support travel bookings expense reports purchase requests and general administrative tasks that maintain smooth operations.
Organizational Stewardship
Maintain shared files team sites reference materials and act as a trusted point of continuity across the department.
What You Bring
- Strong organizational skills and exceptional attention to detail
- Clear professional written and verbal communication
- Ability to prioritize in a fastmoving environment
- Proficiency in Microsoft Office and collaboration tools (Outlook Teams SharePoint)
- Good judgment confidentiality and a proactive teamoriented approach
Why Vanguard
Youll get to partner closely with leaders build relationships across the business and gain a holistic view of how teams work together to fulfill our mission. Internal descriptions note this role as a highvisibility highimpact opportunity with exceptional networking potential and exposure to senior leadership.
Youll be joining a team that values:
- Purpose-driven work
- Collaboration and trust
- Continuous learning and development
- A balanced supportive work environment
Special Factors
Sponsorship
Vanguard is not offering visa sponsorship for this position.About Vanguard
At Vanguard we dont just have a missionwere on a mission.
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne our mission drives us forward and inspires us to be our best.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members designed to capture the benefits of enhanced flexibility while enabling in-person learning collaboration and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.
Required Experience:
IC
Key Skills
- Adobe Analytics
- Data Analytics
- SQL
- Attribution Modeling
- Power BI
- R
- Regression Analysis
- Data Visualization
- Tableau
- Data Mining
- SAS
- Analytics
About Company
Search the latest roles and opportunities at Vanguard. Apply today to join our industry-leading crew.
