Account Clerk III

The City of Oakland is an equal opportunity employer that values workforce diversity inclusion and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the citys historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture community and individualism of employees.

Why join the City of Oakland

Are you ready to start an exciting career in accounting with the City of Oakland We are currently recruiting to fill Account Clerk III vacancies within the Public Works and Planning & Building Departments. The eligible list established from this recruitment will be used to fill future permanent full-time vacancies with various City departments. Join a great and dynamic organization that offers a competitive salary and benefits package!

We are looking for someone who is:

• Knowledgeable in Accounts Payable and Accounts Receivable.You have a strong understanding of accounting processes and procedures.
• Analytical and problem-solving oriented.You identify discrepancies and resolve issues quickly and accurately.
• Tech-savvy and adaptable.You should be comfortable learning new financial systems including various accounting software and ERP systems so adaptability to technology is key.
• Detail-oriented. You pay close attention to the small but important parts of your work to ensure accuracy quality and completeness.
• Ethical and trustworthy. You will handle sensitive financial information so integrity and confidentiality are essential.
• A continuous learner. You will stay up to date on best practices and evolving policies to improve processes.
• Proficient in time management with strong organizational skills.You are capable of prioritizing tasks effectively to meet deadlines.
• Able to work independently as well as in a team environment.You contribute to team success while managing individual responsibilities.
• Excellent with oral and written communication. You ensure clarity and professionalism in all interactions.
• Customer service-focused. You will interact with internal staff and external vendors so professionalism and responsiveness are important.

• Processing Accounts Receivable and Accounts Payable transactions.
• Reconciling payment and vendor statements.
• Managing cash receipts and ensuring correct funds are deposited in the correct revenue accounts and projects.
• Maintaining electronic and hard copies of payment information.
• Preparing and maintaining financial records ensuring timely data entry and error-free documentation.
• Handling and processing supplier statements.
• Processing and reconciling Accounts Payable and Accounts Receivable transactions accurately and in compliance with established policies.
• Processing staff disbursements (e.g. travel etc.) Collaborate with team members to streamline processes and improve efficiency while maintaining high standards of accuracy.
• Ensuring accuracy and efficiency in processing high volumes of invoices.

Working for the City of Oakland

• You will be part of a supportive positive and inclusive team.
• You will be collaborating with multiple departments and staff.
• You will make an impact and have a positive interaction with staff and vendors.
• You will be at the forefront of implementing new systems and applications.
• You will have the opportunity for professional growth.

• You will have to manage multiple deadlines with a heavy workload competing priorities and tight deadlines.
• You will interact with customers who can sometimes be challenging.
• You will have to navigate policies and procedures that might not be very flexible and adapt to evolving policies procedures and technology systems while maintaining accuracy and compliance.

• Adaptability: Responding positively to change and modifying behavior as the situation requires
• Attention to Detail: Focusing on the details of work content work steps and final work products
• Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
• Critical Thinking: Analytically and logically evaluating information propositions and claims
• Customer Focus: Attending to the needs and expectations of customers
• Establishing Credibility: Doing what one commits to doing and respecting the confidentiality of information and concerns shared by others
  
• Listening: Fully comprehending spoken communication
• Mathematical Facility: Performing computations and solving mathematical problems
• Oral Communication: Engaging effectively in dialogue
• Professional & Technical Expertise: Applying technical subject matter to the job
• Professional Integrity & Ethics: Displaying honesty adherence to principles and personal accountability
• Teamwork: Collaborating with others to achieve shared goals
• Using Technology: Working with electronic hardware and software applications
• Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace

This recruitment will produce two eligible lists. The restricted list will be for full-time permanent part-time or part-time City and Port of Oakland employees who maintain employment for the duration of the recruitment and pass all stages of the recruitment process. The open list will be for all other applicants who pass all stages of the recruitment process.

Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying.A typical way to obtain the knowledge and abilities would be:

Education:

• Associates degree or higher in Accounting Finance or Business Administration (or equivalent coursework).
• Knowledge of GAAP and internal control principles relevant to public sector accounting.
• Advanced Excel skills including pivot tables VLOOKUP and data reconciliation.
• Experience in Accounts Payable and Accounts Receivable within a governmental or large organizational setting.

The Recruitment Process:

Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge skills and abilities in job-related areas.

Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications.

In the final review candidates may clarify information already provided on their application. No additional work history education or certifications will be accepted. Any decisions made during this review process will be final.

The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract.

• Work/Life Balance:37.5 hour work weeks; and a flexible/hybrid remote schedule
• 15 paid holidays
• Vacation:2 weeks per year minimum with the ability to accrue more depending on public sector years of service
• Retirement:CalPERS (California Public Employees Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
• Health:The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem Blue Shield United Health Care and other HMO and PPO plans
• Dental:Delta Dental full premium for employees and eligible dependents
• Vision:VSP full premium for employees and eligible dependents
• Sick leave:Employees accrue 12 days per year
• Deferred Compensation:457(b) pre-tax plan and an after-tax ROTH 401(k)plan
• Other benefits include a Flexible Spending Account Wellness Program Employee Assistance Program Tuition Reimbursement Life Insurance up to $200k & Employee Training.

*Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found here: Working for Oakland City of Oakland CA

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner applicants will not qualify for further consideration and will be removed from the eligible list.

Disaster Service Workers

All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.

How to Apply

Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at:

you do not have access to a computer there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department 150 Frank H. Ogawa Plaza 2nd Floor Oakland CA 94612. Workstations are available during regular business hours (normally 10:00 a.m. to 4:00 p.m.).

Our online application system is provided by GovernmentJobs. If you have problems while applying online please contact GovernmentJobs Live Applicant Support at between 6:00 AM and 5:00 PM Pacific Time Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at for information; however we are unable to provide technical support for the online application system. For recruitment-specific questions please contact Will Sun Human Resources Analyst at .