TMS Coordinator I Clinic Lead

Job Title: TMS Coordinator
Location: Onsite - Mission KS Clinic (In collaboration with the Lilac Center)
Employment Type: Full-Time W-2 Employee Non-Exempt

Hourly Rate: $23-25/hr
Schedule/Hours: Monday-Friday 8am-5pm (no nights or weekends!)

As a TMS Coordinator I you are a key leader in your clinic ensuring seamless day-to-day operations while supporting patients through their care journey. This role blends administrative excellence patient engagement and leadership presence. Youll also step in to support TMS treatments as needed helping deliver an exceptional experience at every stage.

Were looking for someone who is highly organized service-oriented and brings a positive team-first attitude. If you thrive in a fast-paced environment and enjoy making a meaningful impact on patients and teammates alike wed love to meet you.

TMS Coordinator Responsibilities

• Greet and support patients throughout their visits with warmth and professionalism.
• Collect and manage patient payments using Transaction Express including setting up recurring payment plans.
• Process New Patient Packets (NPP) and collect required documentation and signatures (e.g. ROI forms).
• Maintain clinic inventory order supplies and keep the clinic environment clean and organized.
• Schedule patient appointments and manage follow-ups with accuracy and urgency.
• Perform regular chart audits and assist with administrative provider documentation.
• Monitor and report patient concerns care feedback and operational issues to leadership.
• Encourage patients to leave Google reviews to support clinic awareness.
• Assist with TMS equipment setup and provide treatment coverage as needed (training provided).
• Support technicians with clinical flow and ensure sessions run smoothly.
• Act as a leader within your clinic setting a tone of accountability professionalism and positivity
• Serve as a resource for clinic teammates and assist with onboarding new staff.
• Foster a culture of compassion communication and collaborationsupporting both patients and peers.

Compensation & Benefits (Full-Time Employees are eligible for):

• Competitive Hourly Rate: $23-25/hr
• 401(k) retirement plan with employer match
• Comprehensive medical dental and vision insurance for employees and eligible dependents*
• HSA (with employer contribution) and FSA options to help manage healthcare and dependent care expenses*
• Employer-paid life insurance and AD&D coverage*
• Employee Assistance Program (EAP) with confidential mental health and life support resources*
• Generous paid time off and additional paid holidays*
  *Indicates benefits available only to full-time W-2 Employees

TMS Coordinator Qualifications

• Bachelors degree required; psychology or a related field strongly preferred.
• Minimum of 2 years of experience in a leadership supervisory or team lead role.
• Prior experience in a healthcare behavioral health or medical office setting is highly valued.
• Excellent communication and organizational skills.
• Ability to stay calm and focused in a dynamic patient-facing environment.
• Tech-savvy and confident using electronic health systems and payment platforms.
• A commitment to delivering compassionate high-quality care.

If youre ready to join a team where your work makes a real difference and where your growth is encouraged wed love to meet you.

Apply today and learn more about us at

About NeuroStim TMS Centers

NeuroStim TMS Centers is a growing network of outpatient mental health clinics specializing in evidence-based noninvasive treatments for depression and other mood disorders. We focus on delivering high-quality Transcranial Magnetic Stimulation (TMS) and interventional psychiatric services to patients who have not found relief through traditional treatment approaches. Our team is made up of dedicated clinicians and professionals who value clinical excellence collaboration and patient-centered care.

We foster a professional ethical and inclusive work environment that encourages growth learning and innovation. As we continue to expand access to advanced mental health treatments we are seeking mission-driven clinicians who are passionate about evidence-based care and want to be part of a collaborative forward-thinking organization.

NeuroStim TMS Centers is committed to fostering a diverse equitable and inclusive workplace where all individuals feel valued respected and supported. We believe diversity of backgrounds experiences and perspectives strengthens our teams and enhances the care we provide to the communities we serve.

NeuroStim TMS Centers is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race color religion sex sexual orientation gender identity or expression national origin age disability genetic information veteran status or any other status protected by applicable law.

NeuroStim TMS Centers is also committed to providing reasonable accommodations to qualified individuals with disabilities throughout the recruitment process. Accommodation requests may be submitted to