Academic Program Specialist III Artificial Intelligence in Biomedical and Health Sciences College of Medicine

Gainesville, FL - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Classification Title:	Academic Program Specialist III
Classification Minimum Requirements:	Masters degree and three years of relevant experience; or an equivalent combination of education and experience.
Job Description:	The Academic Program Specialist IIImanages the M.S. in Artificial Intelligence in Biomedical and Health Sciences graduate program by providing student services academic advising and program coordination. Working independently under the direction of faculty and program leadership the specialist identifies implements and administers academic program policies procedures and activities that contribute to student success and program quality. This position contributes to the design and coordination of academic programs by managing and coordinating curriculum planning course scheduling and academic records management for the Gainesville and Jacksonville campuses. The Academic Program Specialist III leads the development of program policies and procedures consistent with university guidelines while providing accurate and timely information to students parents faculty and staff. The position oversees administrative and operational tasks that ensure the effective delivery and sustainability of the program. More About This Role Student Services and Academic Advising Provides academic advising and guidance to current and prospective students on degree requirements course selection and academic milestones. Serves as a point of contact for student inquiries related to program requirements admissions financial aid and graduation. Assists students in understanding program policies and navigating enrollment registration and degree progression. Maintains accurate student records and ensures compliance with university and graduate program documentation standards. Manages the communication of program updates deadlines and procedures to students and faculty. Independently resolves complex student issues and provides advanced guidance on program requirements and exceptions. Serves as lead advisor for specialized student populations or program tracks; mentors junior staff in advising best practices. Course Scheduling and Program Coordination Independently manages course scheduling registration coordination and academic calendar management across the Gainesville and Jacksonville campuses. Coordinates logistics for hybrid course delivery including online and in-person sessions design studios and experiential learning components. Coordinates with faculty and academic units to ensure course offerings align with program requirements and student needs. Facilitates communication among students faculty and administration regarding schedules room assignments and academic activities. Monitors enrollment and assists with or manages seat allocation to support resource utilization. Leads multi-campus coordination efforts; develops scheduling protocols and systems improvements; serves as primary liaison with academic units and external partners. Program Operations Assessment & Continuous Improvement Leads the development and implementation of program policies procedures and administrative processes to support efficient operations. Independently conducts program assessment and evaluation activities including data collection analysis and report preparation. Manages budget coordination and other administrative tasks as assigned including processing purchases managing program expenses and handling fiscal transactions. Leads program planning discussions and helps identify opportunities for improvement based on assessment data and student feedback. Leads the preparation of curriculum materials and documentation for new or revised academic programs. Develops assessment frameworks and evaluation metrics; leads accreditation and compliance efforts; provides strategic recommendations to program leadership. We Offer Exceptional Benefits Low-cost State Health Plans: Medical Dental and Vision Insurance Life and Disability Insurance Generous Retirement Options to secure your future Comprehensive Paid Time Off Packageincluding over 10 paid holidays as well as paid family sick and vacation leave Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs leadership development LinkedIn Learning and more Tuition Assistancethrough theUF Employee Education Program Public Service Loan Forgiveness (PSLF) Eligible Employer Learn more about what we have to offer here! About the City of Gainesville Home to the University of Florida one of the nations top public universities Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living no state income tax and mild winters. Enjoy the outdoors with over 30 miles of bike trails freshwater springs and numerous water activities plus easy access to beaches and world-class theme parks. Gainesville combines historic charm with modern amenities including a great school system a lively downtown and farmers markets and craft breweries. Discover professional growth and quality of life in Gainesvillewhere community innovation and work-life balance meet! For more information check out:The Guide to Greater GainesvilleandExplore Gainesville in 60 seconds
Expected Salary:	$72000 - $80000; commensurate with education and experience
Minimum Requirements:	Masters degree and three years of relevant experience; or an equivalent combination of education and experience.
Preferred Qualifications:	Knowledge of UF academic systems policies and procedures for graduate programs. Familiarity with UF course scheduling systems registration processes and academic calendar management. Knowledge of university academic policies curriculum approval processes and degree planning best practices. Experience providing academic support or advising to students in higher education settings. Familiarity advising students in remote hybrid as well as in-person learning environments. Demonstrated ability to manage multiple projects simultaneously prioritize deadlines and maintain accuracy in a fast-paced high functioning evolving environment. Experience providing support to curriculum workflows while ensuring compliance with university policies and state statutes to streamline course production and program delivery. Experience utilizing systems such as PeopleSoft Canvas and Tableau. Commitment to operational excellence student-centered service and expanding access to engaging academic experiences for learners in all settings.
Special Instructions to Applicants:	To be considered please upload the following documents with your application: Cover Letter Resume Contact information for three professional references Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No

Required Experience:

Classification Title:Academic Program Specialist IIIClassification Minimum Requirements:Masters degree and three years of relevant experience; or an equivalent combination of educationand experience.Job Description:The Academic Program Specialist IIImanages the M.S. in Artificial Intelligence in Bio...

Classification Title:	Academic Program Specialist III
Classification Minimum Requirements:	Masters degree and three years of relevant experience; or an equivalent combination of education and experience.
Job Description:	The Academic Program Specialist IIImanages the M.S. in Artificial Intelligence in Biomedical and Health Sciences graduate program by providing student services academic advising and program coordination. Working independently under the direction of faculty and program leadership the specialist identifies implements and administers academic program policies procedures and activities that contribute to student success and program quality. This position contributes to the design and coordination of academic programs by managing and coordinating curriculum planning course scheduling and academic records management for the Gainesville and Jacksonville campuses. The Academic Program Specialist III leads the development of program policies and procedures consistent with university guidelines while providing accurate and timely information to students parents faculty and staff. The position oversees administrative and operational tasks that ensure the effective delivery and sustainability of the program. More About This Role Student Services and Academic Advising Provides academic advising and guidance to current and prospective students on degree requirements course selection and academic milestones. Serves as a point of contact for student inquiries related to program requirements admissions financial aid and graduation. Assists students in understanding program policies and navigating enrollment registration and degree progression. Maintains accurate student records and ensures compliance with university and graduate program documentation standards. Manages the communication of program updates deadlines and procedures to students and faculty. Independently resolves complex student issues and provides advanced guidance on program requirements and exceptions. Serves as lead advisor for specialized student populations or program tracks; mentors junior staff in advising best practices. Course Scheduling and Program Coordination Independently manages course scheduling registration coordination and academic calendar management across the Gainesville and Jacksonville campuses. Coordinates logistics for hybrid course delivery including online and in-person sessions design studios and experiential learning components. Coordinates with faculty and academic units to ensure course offerings align with program requirements and student needs. Facilitates communication among students faculty and administration regarding schedules room assignments and academic activities. Monitors enrollment and assists with or manages seat allocation to support resource utilization. Leads multi-campus coordination efforts; develops scheduling protocols and systems improvements; serves as primary liaison with academic units and external partners. Program Operations Assessment & Continuous Improvement Leads the development and implementation of program policies procedures and administrative processes to support efficient operations. Independently conducts program assessment and evaluation activities including data collection analysis and report preparation. Manages budget coordination and other administrative tasks as assigned including processing purchases managing program expenses and handling fiscal transactions. Leads program planning discussions and helps identify opportunities for improvement based on assessment data and student feedback. Leads the preparation of curriculum materials and documentation for new or revised academic programs. Develops assessment frameworks and evaluation metrics; leads accreditation and compliance efforts; provides strategic recommendations to program leadership. We Offer Exceptional Benefits Low-cost State Health Plans: Medical Dental and Vision Insurance Life and Disability Insurance Generous Retirement Options to secure your future Comprehensive Paid Time Off Packageincluding over 10 paid holidays as well as paid family sick and vacation leave Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs leadership development LinkedIn Learning and more Tuition Assistancethrough theUF Employee Education Program Public Service Loan Forgiveness (PSLF) Eligible Employer Learn more about what we have to offer here! About the City of Gainesville Home to the University of Florida one of the nations top public universities Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living no state income tax and mild winters. Enjoy the outdoors with over 30 miles of bike trails freshwater springs and numerous water activities plus easy access to beaches and world-class theme parks. Gainesville combines historic charm with modern amenities including a great school system a lively downtown and farmers markets and craft breweries. Discover professional growth and quality of life in Gainesvillewhere community innovation and work-life balance meet! For more information check out:The Guide to Greater GainesvilleandExplore Gainesville in 60 seconds
Expected Salary:	$72000 - $80000; commensurate with education and experience
Minimum Requirements:	Masters degree and three years of relevant experience; or an equivalent combination of education and experience.
Preferred Qualifications:	Knowledge of UF academic systems policies and procedures for graduate programs. Familiarity with UF course scheduling systems registration processes and academic calendar management. Knowledge of university academic policies curriculum approval processes and degree planning best practices. Experience providing academic support or advising to students in higher education settings. Familiarity advising students in remote hybrid as well as in-person learning environments. Demonstrated ability to manage multiple projects simultaneously prioritize deadlines and maintain accuracy in a fast-paced high functioning evolving environment. Experience providing support to curriculum workflows while ensuring compliance with university policies and state statutes to streamline course production and program delivery. Experience utilizing systems such as PeopleSoft Canvas and Tableau. Commitment to operational excellence student-centered service and expanding access to engaging academic experiences for learners in all settings.
Special Instructions to Applicants:	To be considered please upload the following documents with your application: Cover Letter Resume Contact information for three professional references Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:	No