Student Financial Assistant
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Job Location:
Irvine, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Job Description Summary
Respond to emails on behalf of Schmid College respond to requests for information and assistance refer individuals to appropriate university offices as needed. Interact with staff students faculty vendors and visitors to facilitate communication and information exchange to and from the Deans Office Assist with financial and purchasing activities including submitting purchase requisitions Non-PO payment requests expense reimbursements processing invoices for payment and receiving. Assist Business Manager with various responsibilities including sending invoices to Accounts Payable for payment and closing POs once they are fully paid Track office supply inventory and submit orders Create and maintain spreadsheets input and analyze data and research information as requested. Research invoices payments and purchase orders as requested Assist with planning and executing college events as needed such as tracking RSVPs logistics event set-up and take-down Day-to-day office tasks including organizing hard copy files photocopying campus errands and other duties as assigned. Maintain professionalism and confidentiality regarding various office activities Organize supply room and assist with regular day-to-day activities and other special requests. Organize the mailroom and assign mailbox labels annually each summer
Responsibilities
Assist with financial and purchasing activities including submitting purchase requisitions Non-PO payment requests expense reimbursements processing invoices for payment and receiving. Assist Business Manager with various responsibilities including sending invoices to Accounts Payable for payment and closing POs once they are fully paid Track office supply inventory and submit orders Create and maintain spreadsheets input and analyze data and research information as requested. Research invoices payments and purchase orders as requested Assist with planning and executing college events as needed such as tracking RSVPs logistics event set-up and take-down Day-to-day office tasks including organizing hard copy files photocopying campus errands and other duties as assigned. Maintain professionalism and confidentiality regarding various office activities Organize supply room and assist with regular day-to-day
Required Qualifications
Strong attention to detail Ability to use tact and diplomacy to maintain a high level of confidentiality Professional email etiquette and writing skills Office appropriate dress code Good communication and interpersonal skills with the ability to interact with diverse individuals and groups at all levels including peers staff faculty vendors and visitors Detail oriented and organizational skills with ability to maintain spreadsheets file and record data Experience with Microsoft Office Suite including Outlook Word and Excel along with Google Office Suite Ability to learn how to use Peoplesoft and Concur systems Ability to use standard office equipment including multi-line phone system copier fax computer Able to prioritize and complete tasks efficiently and accurately in a busy work environment with many interruptions Strong commitment to customer service and teamwork
Respond to emails on behalf of Schmid College respond to requests for information and assistance refer individuals to appropriate university offices as needed. Interact with staff students faculty vendors and visitors to facilitate communication and information exchange to and from the Deans Office Assist with financial and purchasing activities including submitting purchase requisitions Non-PO payment requests expense reimbursements processing invoices for payment and receiving. Assist Business Manager with various responsibilities including sending invoices to Accounts Payable for payment and closing POs once they are fully paid Track office supply inventory and submit orders Create and maintain spreadsheets input and analyze data and research information as requested. Research invoices payments and purchase orders as requested Assist with planning and executing college events as needed such as tracking RSVPs logistics event set-up and take-down Day-to-day office tasks including organizing hard copy files photocopying campus errands and other duties as assigned. Maintain professionalism and confidentiality regarding various office activities Organize supply room and assist with regular day-to-day activities and other special requests. Organize the mailroom and assign mailbox labels annually each summer
Responsibilities
Assist with financial and purchasing activities including submitting purchase requisitions Non-PO payment requests expense reimbursements processing invoices for payment and receiving. Assist Business Manager with various responsibilities including sending invoices to Accounts Payable for payment and closing POs once they are fully paid Track office supply inventory and submit orders Create and maintain spreadsheets input and analyze data and research information as requested. Research invoices payments and purchase orders as requested Assist with planning and executing college events as needed such as tracking RSVPs logistics event set-up and take-down Day-to-day office tasks including organizing hard copy files photocopying campus errands and other duties as assigned. Maintain professionalism and confidentiality regarding various office activities Organize supply room and assist with regular day-to-day
Required Qualifications
Strong attention to detail Ability to use tact and diplomacy to maintain a high level of confidentiality Professional email etiquette and writing skills Office appropriate dress code Good communication and interpersonal skills with the ability to interact with diverse individuals and groups at all levels including peers staff faculty vendors and visitors Detail oriented and organizational skills with ability to maintain spreadsheets file and record data Experience with Microsoft Office Suite including Outlook Word and Excel along with Google Office Suite Ability to learn how to use Peoplesoft and Concur systems Ability to use standard office equipment including multi-line phone system copier fax computer Able to prioritize and complete tasks efficiently and accurately in a busy work environment with many interruptions Strong commitment to customer service and teamwork
Required Experience:
Junior IC
Key Skills
- Financial Services
- Financial Models
- Account Management
- General Ledger Accounts
- ERP
- Payroll
- External Auditors
- Customer Relationships
- Credit Card
- Financial Statements
- Business Units
- Annual Budget
- Income
- New Clients
- Financial Management
