Health Systems Administrator (Associate Director)

The incumbent participates on a day-to-day basis in top level Executive discussions decisions policy making and actions of all administrative functions and indirectly of all clinical matters impacting patient care. The incumbent may serve as the Acting Medical Center Director in the absence of the Director with full responsibility and concomitant authority to carry out the duties and functions.

The Associate Director is responsible for taking an active leadership role in coordinating and developing customer and stakeholder support and resourcing to meet Medical Center objectives. Develops collaborative partnerships with stakeholders and makes program execution decisions that affect or determine long range courses of action of critical importance. The incumbents managerial duties and responsibilities involve final decisions which have a direct and substantial effect on the health care organization and programs related to facility operations. These include but are not limited to decisions affecting the nature scope quality of and emphases on the facilitys patient care programs and activities.

The Associate Director: (1) determines operational services and programs goals and objectives develop short-and long-range plans for achieving them in conjunction with the overall plans of the Veterans Integrated Service Network (VISN) and consistent with the strategic planning process; (2) directs a comprehensive evaluation pf operational services goals and objectives and makes necessary adjustments to improve delivery of patient care services;(3) establishes local policy in such areas impacting facility operations as program emphasis and operating guidelines; (4) administers and ensures compliance with a system designed for the development and communication of program policies and procedures in accordance with new or existing rules and regulations; and (5) administers a management reporting system which provides appropriate data for decision making for facility operations impacting organizational improvements.

Other duties as assigned.

Work Schedule: Monday thru Friday 8:00am to 4:30pm
Position Description/PD#: Health Systems Administrator (Associate Director)/PD99902S
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Qualifications

To qualify for this position applicants must meet all requirements by the closing date of this announcement 02/12/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-15 position you must have served 52 weeks at the GS-14. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You must possess both the Individual Occupational Requirement and the Specialized experience in order to be found qualified for this position as described below.

Individual Occupational Requirement: In order to meet the basic requirement of the Health System Administration 0670 Occupational series you must possess one of the following.
Education: An undergraduate or graduate level degree with a Major study in hospital administration public health administration or related fields such as business or public administration with course work in health care administration.
OR
Experience: You must possess progressively responsible analytical or administrative or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative clinical or other service activities and provided knowledge of the following: Missions organizations programs and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide agency; and facility systems and requirements in various administrative areas such as budget personnel and procurement
Applicants must also possess: Ability to delegate authority evaluate and oversee people and programs recognize and adapt to changing priorities; and Knowledge of the interrelationships and interdependencies among various medical and administrative services and programs.
Special Provision for ln-service Placement: Successful completion of an agency-sponsored on the-job training program may be substituted for qualifying experience provided it included a formal individualized training plan.

You must also meet the required specialized experience below:

Specialized Experience For GS-15 level: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-14) in the Federal Service that is directly related to the work of the position and has equipped you with the particular knowledge skills and abilities to successfully perform the duties as a Health System Administrator-Associate Director.

Qualifying specialized experience is defined as progressively responsible analytical or administrative or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative clinical or other service activities and provided knowledge of the following:

• Missions organizations programs and requirements of health care delivery systems.
• Regulations and standards of various regulatory and credentialing groups.
• Government-wide agency and facility systems and requirements in various administrative areas such as budget personnel and procurement.

• Management ability to delegate authority evaluate and oversee people and programs recognize and adapt to changing priorities
• Knowledge of the interrelationships and interdependencies among various medical and administrative services and programs
• Identify and resolve problems which may inhibit accomplishing patient care mission and public policy objectives
• Exercise fiscal management responsibility by assisting in the preparation of the overall facility budget in monitoring expenditures and in recommending reallocation of funds based on shifting program needs
• Establish and maintain public relations with a variety of institutions and groups; apply performance standards to measure program performance and health care activities are meeting established goals and objectives
• Develop evaluate and adjust organizational structures and management systems for the administrative and allied health services managed

• Financial Management
• Leadership
• Organizational Awareness
• Performance Management
• Planning and Evaluating