Event Planner

Morgan Lewis & Bockius LLP one of the worlds leading global law firms with offices across North America Europe Asia and the Middle East is seeking an Event Planner to join our Firmwide Events Team.

This role is responsible for planning and executing firm-sponsored events including client and internal programs and webinars. Working closely with Events Marketing Business Development Practice Groups and Office and Firm Administration teams the Event Planner provides end-to-end planning logistical coordination and on-site execution to ensure events are delivered seamlessly on brand and in accordance with firm best practices.

The Event Planner supports a diverse range of events including receptions dinners conferences seminars CLE programs webinars and social activities. This role requires a highly organized detail-oriented professional who can manage multiple projects simultaneously anticipate needs and adapt quickly in a fast-paced environment.

Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position will be resident in our New York or Washington DC office and follows a hybrid three-day in-office working arrangement.

What youll do

Event Planning & Execution

• Serve as the lead planner for assigned events owning timelines logistics and execution from concept through completion.

• Plan and execute firm-sponsored internal and external events including client events conferences CLE programs webinars and social activities.

• Develop event plans timelines and task lists and clearly communicate expectations and deadlines to stakeholders.

• Anticipate and adapt to last-minute changes while maintaining a high level of service professionalism and attention to detail.

Logistics & Vendor Management

• Coordinate logistics for in-person virtual and hybrid events including venue sourcing catering audiovisual needs registration signage materials décor and on-site support.

• Serve as the primary point of contact with venues and vendors during contracting planning execution and post-event stages liaising with firm counsel as needed.

• Create and manage event budgets including tracking expenses and ensuring timely processing of vendor payments in accordance with firm procedures.

• Coordinate with internal teams including travel services to support event logistics such as rooming lists and transportation.

Virtual & Hybrid Events

• Plan and execute virtual and hybrid events including webinars timelines testing hosting creative elements and post-event reporting.

• Utilize and support virtual event platforms and tools to deliver client-facing and internal webinars.

On-Site & Post-Event Support

• Provide on-site coordination for events including directing venues vendors and event staff.

• Support event setup execution and breakdown as required.

• Lead post-event follow-up including attendance reporting budget reconciliation feedback collection and debrief materials.

• Maintain organized event plans budgets timelines and records within Events team systems and databases.

Collaboration & Continuous Improvement

• Support firm sponsorships trade shows and large internal firm events including the Partner Meeting.

• Maintain awareness of event trends technologies firm protocols and best practices.

• Travel to other firm offices or external locations as needed to support events.

• Work extended or non-standard hours as required to meet business and event needs.

Who were looking for

• A bachelors degree and at least 5 years of relevant professional event meeting or conference planning experience.

• Experience planning corporate or client-facing events preferably within a law firm professional services firm corporate environment or agency focused on corporate events.

• Strong planning organizational and project management skills with the ability to manage multiple priorities and deadlines.

• Excellent written verbal and interpersonal communication skills with a strong client service orientation.

• Ability to build and maintain relationships in a highly matrixed environment.

• Sound judgment discretion and ability to maintain confidentiality.

• Proficiency in Microsoft Word Excel PowerPoint and database applications.

• Experience with CVENT OnArrival ON24 and Webex preferred.

• Familiarity with CLE requirements is a plus.

Benefits

Morgan Lewis offers competitive compensation and a comprehensive benefits package including medical coverage parental leave paid time off income protection programs and more.

Qualified candidates must apply online at #LI-ML2

For positions in New York NY the salary range for this job posting is: $78500.00 - $125600.00

For positions in Washington DC the salary range for this job posting is: $72200.00 - $115000.00

The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors including but not limited to prior experience relevant expertise current business needs and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical financial and/or other benefits (including 401(k) eligibility and various paid time off benefits such as vacation sick time and parental leave) dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired the employee will be in an at-will position and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time including for reasons related to individual performance firm or individual department/team performance and market factors.

Morgan Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race color gender sex age religion creed national origin ancestry citizenship marital status sexual orientation physical or mental disability medical condition veteran status gender identity genetic information or any other characteristic protected by federal state or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act the following link contains the Firms California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan Lewis & Bockius LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability religious belief or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process please contact Talent Acquisition at 888.534.5003 or

If hired your employment relationship with the firm will be on an at-will basis meaning that the firm may modify the terms and conditions of your employment at any time and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice although reasonable notice would be expected.