Event Operations Specialist

Morgan Lewis & Bockius LLP one of the worlds leading global law firms with offices across North America Europe Asia and the Middle East is seeking an Event Operations Specialist to join our Firmwide Events Team.

This role is ideal for someone who enjoys bringing structure to complex projects while playing a critical part in supporting the operational excellence of firmwide events through coordination documentation reporting and technology support.

Youll support the planning execution and continuous improvement of firmwide events from client programs and conferences to virtual and hybrid experiences while partnering closely with colleagues across Events Marketing Business Development Office and Firm Administration teams and IT to ensure events are executed consistently efficiently and in alignment with firm standards.

Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position is based in our Philadelphia office and follows a hybrid 3 day in-office working arrangement.

What youll do

Event Operations & Administrative Support

• Support the planning and execution of internal and external firm events including client events conferences and virtual and hybrid programs.

• Serve as an operational liaison across event stakeholders ensuring accurate project intake prioritization assignment and tracking across teams.

• Support event staffing through the firms ML Concierge program including scheduling training coordination and post-event follow-up.

• Provide logistical and administrative support before during and after events.

• Identify risks and issues develop detailed work plans and support team meetings and status updates.

Technical Writing & Documentation

• Translate complex event processes technologies and requirements into clear concise documentation.

• Develop maintain and update standard operating procedures (SOPs) checklists templates workflows and best practices.

Event Technology & Tools

• Support and troubleshoot event technologies and platforms including registration tools virtual event platforms mobile apps badge printing and AV coordination tools.

• Maintain documentation and best practices related to event platforms.

• Serve as backup webinar production support using ON24 Webex and Microsoft Teams.

Reporting & Data Analysis

• Collect analyze and report on event data across multiple firm platforms.

• Develop dashboards reports and post-event summaries for stakeholders and department leadership.

Who were looking for

• A bachelors degree and at least 5 years of relevant experience.

• Excellent written and verbal communication skills with demonstrated strength in technical writing.

• Strong organizational project management and problem-solving skills.

• Ability to manage competing priorities and meet deadlines in a fast-paced professional environment.

• High level of judgment discretion and attention to detail.

• Experience in a large law firm or similarly complex professional services environment strongly preferred.

• Proficiency in Microsoft Word Excel PowerPoint and database applications.

• Experience with CVENT OnArrival ON24 and Webex preferred.

Benefits

Morgan Lewis offers competitive compensation and a comprehensive benefits package including medical coverage parental leave paid time off income protection programs and more.

Qualified candidates must apply online at #LI-ML2

Morgan Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race color gender sex age religion creed national origin ancestry citizenship marital status sexual orientation physical or mental disability medical condition veteran status gender identity genetic information or any other characteristic protected by federal state or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act the following link contains the Firms California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan Lewis & Bockius LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability religious belief or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process please contact Talent Acquisition at 888.534.5003 or

If hired your employment relationship with the firm will be on an at-will basis meaning that the firm may modify the terms and conditions of your employment at any time and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice although reasonable notice would be expected.