Secretary (Office Automation)
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Job Location:
Fort Rucker, AL - USA
Yearly Salary:
$ 40736 - 52957
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Summary
The primary purpose of this position is to perform secretarial administrative clerical typing and office automation duties in support of the commissary. This is a developmental position designed to give the incumbent the necessary training and work experience to develop to the standard full performance level GS-6 Secretary.
- Maintains a filing system reviews correspondence for spelling and grammar receives mail maintains the store directors appointment calendar and serves as the forms manager.
- Serves as the personnel liaison between the commissary and Human Resources Service Provider (HRSP) by generating request monitoring status and resolving employee personnel actions.
- Performs in-processing functions for all new hires and reviews in-processing forms for accuracy and completeness.
- Serves as the payroll liaison between the commissary and the Customer Service Representatives (CSR) to resolve payroll issues.
- Procures issues controls and disposes of supplies and equipment required for store operations.
- Maintains the property accounting register relating to supplies and equipment procured for the commissary.
This position offers promotion potential to a higher grade. To prepare you for the higher grade work assignments will be progressively more complex. After meeting all qualifications and requirements for the next grade level and with your supervisors recommendation you may be promoted without further competition. However promotion is neither guaranteed nor automatic.
Read the entire announcement before starting the application process.
Conditions of employment
- Be a U.S. citizen or national. Applicants with a Permanent Resident Card are authorized to live and work in the U.S. but are not eligible for employment in positions requiring U.S. citizenship. If selected proof of citizenship may be required.
- Meet minimum age requirement. See Additional Information.
- Males born aftermust be registered with or exempt from Selective Service.
- May be subject to successful verification of identity and employment eligibility through E-Verify. Learn more about E-Verify including your rights and responsibilities at be subject to a suitability or fitness determination as required. New federal employees will be fingerprinted.
- Be able to obtain and maintain clearance eligibility based on the appropriate background investigation.
- May be subject to a probationary/trial period.
- Direct deposit of pay is required.
- Meet the physical requirements identified in the Qualifications section.
Qualifications
You must meet the Office of Personnel Management (OPM) basic requirement and qualifications for series 0318 and additional requirements by the announcement closing date. This position has a positive education requirement. You must submit transcripts. See Required Documents for more information.
Experience: One (1) year of progressively responsible clerical office or other work that indicates the ability to acquire the knowledge and skills needed to perform the duties of this position. Examples of specialized experience;
- Performing administrative or clerical duties such as preparing correspondence maintaining a filing system and keeping an appointment calendar.
- Working with personnel and payroll related actions.
- Completing supply-related duties
Education: Four (4) full years of successfully completed education above high school at an accredited business secretarial technical school junior college college or university.
OR
Combination of experience and education: To calculate the combination divide your total months of experience by 12 then divide your semester hours by 60 and add the two percentages. If the total is 100% you meet the minimum qualifications through a combination of experience and education.
You will receive credit for all relevant qualifying experience (paid and unpaid) including volunteer work done through National Service program (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social).
Additional Requirements that must be met by the closing date:
- Physical requirements: (1) Typing proficiency required. You will attest to your ability to perform these physical requirements in the Questionnaire.
- Time after competitive appointment. Current federal civilian employees must have completed at least 90 days of federal civilian service since being selected for a nontemporary appointment from a competitive examination register of eligibles (an announcement opened to the public) or under a direct hire authority.
As part of the online application process you will respond to a series of questions designed to evaluate your level of experience in these competencies:
- Accountability
- Attention to Detail
- Customer Service
- Decision Making
- Flexibility
- Integrity/Honesty
- Interpersonal Skills
- Learning
- Reading Comprehension
- Reasoning
- Self-Management
- Stress Tolerance
- Teamwork
Overtime: Occasional
Fair Labor Standards Act (FLSA): Non Exempt
Bargaining Unit Status: Not Covered
Obligated Position: No
Those retired under CSRS or FERS considered: No. DoD criteria not met.
Work environment: The incumbent typically works indoors in a commissary that is adequately heated lighted and ventilated.
Recruitment/Relocation Incentives Offered: No
Telework eligible: Not eligible
Remote work eligible: Not Eligible
Education
ARE YOU USING YOUR EDUCATION TO QUALIFY You MUST provide transcripts and/or other documentation to support your educational claims.
Transcripts. REQUIRED when using education to meet qualifications or when education is required.
Foreign education may be qualifying if a private organization specializing in interpreting foreign education programs has deemed the foreign education equivalent to that gained in an accredited U.S. education program or a U.S. accredited college or university has given full credit for the foreign courses.
Unofficial transcripts from U.S. Department of Education accredited colleges universities schools or institutions listing your name the name of the school the date and degree awarded and the list of classes and credits earned are acceptable for the application process. If selected official transcripts are required before a firm job offer is made. A photocopy of your degree/diploma is not acceptable.
When relying on foreign education submit transcripts and a copy of the equivalency evaluation results letter with a course-by-course listing. Documents must be in English or include an English translation. The hiring employer for this position does not evaluate degrees from foreign colleges or universities.
Additional information
Executive Order 12564 requires a federal workplace to be free of illegal drugs and prohibits the use of illegal drugs both on and off duty by federal employees. As a reminder marijuana is still classified as an illegal drug by the Federal government and is prohibited for use by Federal employees even if such use is legal in the state where the Federal employee resides and/or works. The Defense Commissary Agency is a Drug-Free Federal Workplace where the use of illegal drugs will not be tolerated and may result in penalties up to and including removal from Federal service.
- The display of a salary range on this announcement does not suggest or convey an entitlement to a higher rate of pay. Upon first appointment to a civilian position in the Federal government you are entitled only to the lowest step (Step 1) of the grade for which selected.
- The minimum age requirement is generally 18 years. Employing those under 18 may be possible under certain circumstances. If under 18 years of age ensure you provide documentation showing how you are eligible.
- Applicants with financial difficulty are not automatically removed from consideration.
- Selectees are required to complete an online onboarding process.
- Retired military service members cannot be appointed to a Department of Defense (DoD) civilian position within 180 days of their retirement date. 5 United States Code 3326.
The following may result in a rating of ineligible. Ineligible applicants receive no consideration.
- Not selecting an eligibility.
- Submitting an incomplete application package may result in your not being considered for this position. Your resume must reflect that you are either Part-Time with the number of hours listed Full Time or 40 hours per week as your work schedule. If you fail to provide this information in your resume your resume will be considered as incomplete.
- Submitting encrypted documents or uploading Adobe portfolio documents.
- Submitting any document that contains a photo or image of you.
- Including social media links inappropriate material or content classified or government sensitive information or personal information such as age gender race religion or social security number on your resume.
- Overstating your qualifications and/or experience in your application materials.
- Deliberately attempting to falsify your application information such as copying portions of this announcement into your resume.
HR does not select or change your eligibility/eligibilities for you regardless of the supporting documents you submit. You are considered ONLY for the eligibility or eligibilities you select and for which you provide all required supporting documents. You will not be considered if you do not select an eligibility. If you have questions about which eligibility/eligibilities apply to you contact the HR POC listed on this announcement.
Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Experience:
Junior IC
Key Skills
- Office Manager Experience
- Typing
- Microsoft Office
- Clerical Experience
- Computer Skills
- QuickBooks
- Medical office experience
- Office Experience
- Filing
- Administrative Experience
- Phone Etiquette
- Word Processing
