Business Assistant

We exist to create positive change for people and the planet. Join us and make a difference too!

Business Assistant / Business Support Assistant

Location: Phoenix AZ (Hybrid 2 days in office)
Reporting to: Senior Leadership Team

Were looking for a highly organised detail-oriented Business Assistant to provide high-quality support to senior stakeholders. This role is ideal for someone who thrives in a fast-paced corporate environment enjoys being the go-to person and takes pride in keeping things running smoothly behind the scenes.

Youll be supporting senior leaders managing complex diaries coordinating across teams and handling day-to-day administrative and operational tasks that keep the business moving.

Key Responsibilities

• Providing proactive business and administrative support to senior stakeholders

• Managing complex and ever-changing calendars including coordination with other assistants

• Scheduling meetings preparing agendas and ensuring follow-ups are tracked

• Handling expenses invoices and expense reporting accurately and on time

• Creating and formatting presentations and documents (PowerPoint Word Excel)

• Acting as a key point of contact for internal and external stakeholders

• Collecting compiling and maintaining monthly reports and information

• Supporting ad-hoc projects and business initiatives as required

• Ensuring confidentiality and professionalism at all times

Essential Skills & Experience

• Proven experience as a Business Assistant Executive Assistant or Team Assistant

• Strong proficiency in Outlook PowerPoint Teams and expense management tools

• Excellent attention to detail and accuracy

• Confident working independently while being a strong team player

• Comfortable supporting senior leaders in a corporate environment

• Strong organisational and time-management skills

• Clear professional communication skills (written and verbal)

Nice to Have (Non-Essential)

• Experience supporting multiple senior stakeholders simultaneously

• Exposure to reporting data collation or basic analysis

• Experience working in a fast-growing or matrix organisation

• Confidence improving processes or suggesting more efficient ways of working

What Were Looking For

• Someone reliable proactive and calm under pressure

• A strong sense of ownership you see things through

• Professional discreet and trustworthy

• Adaptable and comfortable with changing priorities

Whats in It for You

• Exposure to senior leadership and business decision-making

• A collaborative professional working environment

• Opportunities to grow your skills and develop within the business

• Competitive salary and benefits package

About Us

BSI is a business improvement and standards company and for over a century BSI has been recognized for having a positive impact on organizations and society building trust and enhancing lives.

Today BSI partners with more than 77500 clients in 195 countries and engages with a 15000 strong global community of experts industry and consumer groups organizations and governments.
Utilizing its extensive expertise in key industry sectors - including automotive aerospace built environment food and retail and healthcare - BSI delivers on its purpose by helping its clients fulfil theirs.
Living by our core values of Client-Centricity Agility and Collaboration BSI provides organizations with the confidence to grow by partnering with them to tackle societys critical issues from climate change to building trust in digital transformation and everything in between - to accelerate progress towards a better society and a sustainable world.

BSI is an Equal Opportunity Employer dedicated to fostering a diverse and inclusive workplace.