Studio Support
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Job Summary
The Studio Receptionist is the first point of contact for our staff and visitors ensuring a calm professional and welcoming environment and ensuring that the front of house duties are delivered. This position requires a proactive and detail orientated person with the ability to deliver key front of house duties whilst maintaining a calm professional and welcoming environment for our staff and visitors. An additional aspect of the role is providing support to the 10N CEO and team.
Roles and Responsibilities
- Managing front of house by maintaining a tidy professional front desk and studio space
- Serve visitors by greeting welcoming and directing them appropriately ensuring staff and visitors are signing in using the sign in app
- Answering phone calls letters and emails and/or directing these communications to the correct department/staff person
- Diary management and managing meeting room availability across No12 and No10 Valentine Place.
- Scheduling Coordinating and handling deliveries including daily mail.
- Recording and maintaining office expenses
- Making key cards for new starters
- Assisting Studios Coordinator with coordinating internal events such as studio presentations and visitor badge making for events
- Managing office inventory such as stationery refreshments office supplies and kitchen items ensuring stock levels are in line with Studio Management policies
- Perform general administrative tasks
- Ensure cleanliness of communal spaces and meeting rooms
10N CEO EA support
- Order lunches for in house meetings as needed ensuring expenses are allocated appropriately.
- Updating of 10N travel request log as needed with the Studios Coordinators input.
- Proactive 10N CEOs diary management- including notifications of clashes feasibility of attendance scheduling and coordination (location travel time to meetings and all other logistical support)
- Scheduling and managing 10N CEOs travel arrangements and expenses management.
- Scheduling 10N specific meeting on behalf of the CEO when needed.
- Ad hoc duties in support of 10N CEO as needed.
- Assist in 10N executive meetings minute circulation.
Other duties
- Support on special projects such as office moves and lead on seating arrangements
- Working with the studios coordinator to ensure both the opening up (8am) and closing down (6pm) shifts are covered.
- Work closely with the Facilities Manager Studios Coordinator and Global Head of Governance and Performance to support any other studio related requirements
Qualifications :
Person specification
Essential
- Professionalism warmth and strong communication skills;
- Excellent time management and ability to multi-task effectively;
- Proactive positive attitude and ability to remain calm in a busy environment;
- Microsoft Tools/ Share Point knowledge;
Desired
- Previous experience in receptionist administrative or front of house role
- Experience with Oracle procurement
Personal skills and key competencies
Essential
- Excellent communication and interpersonal skills
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proactive and detail-oriented
- Strong organizational and multitasking abilities
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Sales Experience
- Customer Service
- Google Docs
- Management Experience
- Millennium
- Retail Sales
- Data Management
- Salon Software
- MINDBODY
- Sales Management
- Leadership Experience
- Yoga
About Company
Egis is a leading global architecture, consulting, construction engineering and operating firm. We work side by side with clients to build a more balanced, sustainable and resilient world.
