Office Facilities & Admin Executive

Key Responsibilities

Facilities Maintenance Management

• Oversee maintenance of air-conditioning systems (internal & external).

• Manage door access systems and security controls.

• Ensure uninterrupted power and utilities supply.

• Maintain water dispensers and coffee machines.

• Coordinate M&E services (e.g. sump pump water leak detection).

• Schedule sanitization and carpet cleaning services.

• Supervise landscaping and pest control activities.

• Inspect and maintain electrical boards and fire extinguishers.

• Manage document recycling and archiving processes.

• Ensure proper lighting and supply of office essentials.

• Handle furniture repairs and replacements (e.g. floor springs door arms).

• Monitor and replenish first aid kits to ensure compliance with workplace safety standards.

Access Management

• Manage visitor invitations for internal and external employees.

• Maintain and manage employee access rights including profile creation and termination.

• Administer season parking allocations.

• Process Permit-to-Work (PTW) requests.

Media Subscription Management

• Oversee corporate media subscriptions and renewals.

Travel Coordination

• Manage hotel bookings and relations for business travel.

• Prepare visa invitations and immigration letters for employees and guests.

Office Inventory Management

• Manage and maintain inventory records for storage areas lockers keys and security items.

• Oversee corporate merchandise stock and distribution.

Vendor Liaison & Relationship Management

• Handle vendor contracts and procurement processes.

• Maintain strong relationships with service providers for timely support.

General & Administrative (G&A)

• Process and manage invoices related to office facilities and administrative expenses.

Event Support

• Provide logistical and operational support for internal events and activities.

Qualifications & Skills:

• Diploma/Degree in Business Administration Facilities Management or related field.

• Minimum 35 years of experience in office administration or facilities management.

• Strong organizational and multitasking skills.

• Excellent communication and vendor management abilities.

• Proficient in MS Office (Word Excel PowerPoint Outlook).

• Knowledge of safety and compliance standards is an advantage.

Additional Information :

Additional Information for the job

Diversity & Inclusion

LDC is driven by a set of shared values and high ethical standards with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity equity and inclusion.

LDC encourages diversity supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.

Sustainability

Sustainable value is at the heart of our purpose as a company.

We are passionate about creating fair and sustainable value both for our business and for other value chain stakeholders: our people our business partners the communities we touch and the environment around us

What We Offer

We provide a dynamic and stimulating international environment which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.

We offer

• A workplace culture that embraces diversity and inclusivity
• Regular events that foster team engagement
• Access to Training and Development
• Hybrid work arrangement offered (availability varies by role).
• Comprehensive insurance coverage and flexible benefits

Remote Work :

No

Employment Type :

Full-time