Property Administrative Assistant

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Join JLLs dynamic mixed-use property team in one of Anaheims most distinctive developments.

Position Summary

The Administrative Assistant supports the property leadership team by providing high-level administrative operational and project coordination support across a dynamic mixed-use sports and entertainment district. This role requires exceptional organization discretion and the ability to manage multiple priorities while interfacing with internal teams external partners and executive stakeholders.

Key Responsibilities

Executive & Administrative Support

Provide day-to-day administrative support to management including calendar management meeting coordination and travel logistics

Prepare agendas briefing materials presentations and follow-up summaries for leadership meetings

Manage correspondence reports and documentation with a high level of accuracy and confidentiality

Track action items and deadlines to ensure timely execution across teams

Operations & Project Coordination

Support cross-functional initiatives involving development marketing events partnerships and operations

Assist with project tracking timelines and coordination across internal departments and external vendors

Organize and maintain project files contracts and operational documentation

Support on-site operational needs during key events openings or district activations as needed

Communication & Stakeholder Support

Serve as a point of contact between senior management internal teams tenants partners and vendors

Draft and distribute internal communications meeting notes and status updates

Assist with coordination of leadership presentations and stakeholder briefings

Office & District Support

Help maintain efficient office operations including scheduling supplies and vendor coordination

Support onboarding and coordination for new team members consultants or partners

Assist with special projects and ad hoc assignments related to the growth of the property

Qualifications

Required

3 years of experience in administrative executive assistant or management support roles

Strong organizational and time-management skills with the ability to manage competing priorities

Excellent written and verbal communication skills

High level of professionalism discretion and attention to detail

Proficiency in Microsoft Office SharePoint Pages and collaboration tools

Preferred

Experience in sports entertainment real estate development hospitality or mixed-use environments

Familiarity with project coordination event support or district operations

Ability to work flexible hours including occasional evenings or weekends during major events

Key Competencies

Proactive and solution-oriented mindset

Strong interpersonal skills and comfort working with senior leadership

Ability to operate in a fast-paced evolving environment

Collaborative adaptable and detail-driven

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications location market conditions and internal considerations.

Location:

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If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia SC ordinance this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.